CHILD OKEFORD PARISH COUNCIL

1 Manor Gardens, Wincanton BA9 9QR Tel: 01963 824800

Email: www.childokeford.org

I hereby summon you to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held at the Community Centre on Monday 08 MAY 2016. The meeting will start promptly at 7pm, when the business as set out on the Agenda below will be transacted. Please advise the Clerk if you may be delayed to the meeting.

AGENDA

21.17 / Appointment of Chairman
22 / Appointment of Vice Chairman
23 / Attendance & Apologies for absence (new form enclosed)
24 / To receive Declarations of Interest
25 / Appointment of other Officers and Working Groups
To cover off contact points, decision methods/processes and response formats, scope of responsibilities and terms of reference (current list of Cllr responsibilities enclosed)
26 / Confirm the Minutes of the previous meeting held on 03 April 2016 (copy enclosed)
27 / To discuss matters arising from previous Minutes (previously circulated)
(a) Minute 245 – Response from Highways – for information
(b) Minute 247 - Report submitted re narrow access for wheelchairs – to discuss (previously circulated)
(c) Minute 253 – Gate hardware quote – to discuss
(d) Minute 254(a) Insurance – to discuss
28 / Councillor Reports
To receive reports from Councillors
29 / Public Participation
30 / Footpaths
(a) To receive an update from the Footpaths officer
(b) To discuss disabled access signage and safety railings situated on path leading to Church from The Cross opposite Haywards Lane as per Minute 247
31 / Trees
To discuss any Tree Preservation Orders or tree works:-
None to date.
32 / Planning
(a)  To receive decisions on planning applications:-
2/2017/0408/HOUSE Erect a single storey and first floor extension,
5 Higher Common, Shaftesbury Road, Child Okeford DT11 8QX
(b)  To discuss new planning applications:-
Planning Application 2/2017/0431/FUL Land adjacent Beehive Self Storage Gold Hill Business Park (previously circulated)
33 / Finance
(a)  To approve the cheque schedule (copy enclosed)
(b)  To receive the bank statement and monthly accounts (copy enclosed)
(c)  Internal audit dates – to select date and decide if visit can be organised (previously circulated)
(d)  To approve purchase of latest Edition10 of the Local Council Administration by Charles Arnold Baker
(e)  Approval for Clerk to communicate with the bank on behalf of COPC
34 / Playing Fields and Community Centre
(a) Groundsman’s Contract – To finalise schedule
(b) Request from Hanford School to use Playing Field – discuss (previously
circulated)
(c) Rebuilding of Wall. Discuss estimate.
35 / 2018 Annual Parish Meeting
Cllr Jespersen to raise matter of next year’s meeting.
36 / Governance and Accountability for Smaller Authorities 2017
To acknowledge receipt
37 / Correspondence & Information
To receive any correspondence and information received
(a) Resident enquiry (for information)
(b) 2017 Iron Man 70.3 Weymouth Triathlon – discuss poster distribution
38 / Matters of Interest

The next Parish Council Meeting will be held on Monday 05 June 2017 at 7pm in the Community Centre.

All meetings are open to the public and press.

Debra Holland

Parish Clerk