HOBY / College Options Foundation Partnership Program

Leadership Seminar Onsite Instructions

Thank you for participating in HOBY’s partnership program with the College Options Foundation. This program provides students and their families with much needed resources to complete the college application and funding process.

Sites have two options when implementing this program this year, consignment sales or direct purchase of the DVDs. If a site has chosen consignment sales, you will be shipped enough DVDs for your seminar. Then send all payments back to HOBY International, and your seminar’s portion of the sales will then be returned to you. Sites participating in the direct purchase method will purchase the DVDs directly from HOBY International and will have an inventory on hand. Your site will make the same amount of money per unit with either method – it’s just a matter of preference.

Below you will find detailed instructions on how to implement the program on-site, if at any time you should have any questions, please don’t hesitate to contact Cheryl Brenn, Director of National Programs at 818-851-3980 Ext. 309 (office) or 518-986-6071 (cell).

Pre-Seminar:

  • Determine program coordinator for your site.
  • Complete the Program Participation Form (and return it to Cheryl Brenn) or complete the online order form by March 6, 2009.
  • Indicate if your site will be participating via consignment sales or direct purchase of DVDs.
  • Include time in your seminar schedule for a parents program and/or student program.
  • Update and include the College Options Information in your pre-seminar materials (you’ll find this in the OPTIONAL forms), this includes the program information and the pre-order form.
  • Download the prepared presentation fro HOBY Online (will be available 2/27/09)
  • Participate in one of the program training conference calls:
  • Wednesday, March 25th at 8 pm (eastern)
  • Sunday, March 29th at 4 pm (eastern)
  • Review the DVD so basic questions can be answered.
  • You’ll receive a shipment of DVDs from the College Options Foundation approximately 30 days prior to your seminar.
  • For sites choosing the consignment sales option, you’ll need to download the onsite sales receipt and make enough photocopies for every onsite sale.
  • Recruit volunteers to help with purchase table onsite.
  • Collect any pre-order forms parents submitted, and have orders ready.
  • Get change for any onsite cash sales.

At Seminar:

  • Remind parents at registration about any parents program that you’re doing.
  • Have any pre-orders available for pick-up at designated time/location.
  • Set up room for presentation, including A/V equipment.
  • Have table set up for sales at the back of the room.
  • Distribute the Onsite sales receipts to parents before / during the presentation.
  • Conduct the presentation; announce the availability of the DVD’s and sales process.
  • Collect payments AND sales receipts.

After Seminar:

  • Complete program evaluation and return to Cheryl Brenn.
  • For sites that purchased their DVD’s directly: Any left-over inventory is the site’s to keep for future use. All monies collected go to the site.
  • For sites that choose the consignment option:
  • Collect all payments and sales receipts
  • Convert cash payments into a single check (include the cash receipts with the check)
  • Mail all payments (checks and credit cards) to Cheryl Brenn, Director of National Programs, Hugh O'Brian Youth Leadership, 11 Hancock Way, Clifton Park, NY12065 within 30 days of the completion of the seminar.
  • Email Cheryl when you ship payments so the shipment can be tracked.
  • Pack up any remaining DVDs and return ship to: Terry Wilfong, CollegeOptions,

105 Crossbow Court, Peachtree City, GA 30269.

Thank you for participating in this program!