ASNAU SENATE MEETING #4
TWENTY-SIXTH SESSION
OFFICIAL MINUTES
Date: September 27, 2013 Number on council: 12
Date of Senate Meeting: September 26, 2013Number present: 11
Prepared by Amy Edgerton
Senate Chairwoman Shayla Woodhouse called the Senate meeting of the 2013-2014 Associated Students of Northern Arizona University Senate to order at 5:01 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
- Jared Gorshe
Approval of Minutes
Motion: SenatorLibby move to approve the minutes from last week’s Senate meeting
Second: SenatorBoruch
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
Unfinished Business
Chairwoman Woodhouse says that she talked with Christine and GAMMA will be coming but NAU Rugby 7’s will not be attending a meeting, this will need to be tabled indefinitely.
Motion: Senator Libby move to remove Club Recognition: NAU Rugby 7’s from the table
Second: Senator Cabral
Vote: Unanimous, Club Recognition: NAU Rugby 7’s has been removed from the table
Motion: Senator Cabral move to table Club Recognition: NAU Rugby 7’s indefinitely
Second: Senator Smart
Vote: Unanimous, Club Recognition: NAU Rugby 7’s has been tabled indefinitely
Motion: Senator Libby move to remove Club Recognition: Printmakers Society of Northern Arizona University from the table
Second: Senator Startt
Vote: Unanimous, Club Recognition: Printmakers Society of Northern Arizona University has been removed from the table
Motion: Senator Ortega move to vote on Club Recognition: Printmakers Society of Northern Arizona University
Second: Senator Startt
Discussion: This club will be founded to create a positive community for people in fine arts who are interested in Printmaking. There are currently about 25 students interested in this idea. The Printmakers Society would like to do some fundraising events, prints sales, and raise money to invite artists to do workshops and activities for the students.
Questions: Senator Simon asks representative to please explain what printmaking is. Printmaking is a degree in the finance department and involvesscreen-printing and other types of printing. Senator Libby asks if this club will be willing to get involved to help clubs such as Greek Life with T-shirts, posters, and other printing. Representative says that yes, this will be one way they intend to fundraise. Senator Cabral says that as there are specific names listed for officers in their constitution, a change should be made so the constitution doesn’t have to be revised every year. Club representative thanks ASNAU for their time.
Vote: Unanimous, Club Recognition: Printmakers Society of Northern Arizona University has been approved.
New Action Business
Motion: SenatorCabral move to vote on Item A: Club Recognition: Homewood and Friends Tailgating Association
Second: Senator Tillinghaust
Discussion: This club will be founded so that students can participate and enjoy university athletics together. Held before athletic events, whether it is the ASNAU tailgate or other occurrences, this group will attend all together and support athletics and the students of Northern Arizona University.
Questions: Senator Cabral asks if they will be providing food and drinks during the tailgate, the representative replies that this will depend on the event. He and some friends had tailgated unofficially last week but this week is family weekend and depending on approval will be present at tailgate with the new student organization. Senator Simon asks if they will be open to all students, and if so, how will this be advertised. He says they will start with a Facebook group but also already have a good amount of interest due to word of mouth. Everyone is welcome and club will be open to all students.
Vote: Unanimous, Item A: Club Recognition: Homewood and Friends Tailgating Associationhas been approved
Motion: Senator Smart move to vote on Item B: OA: Northern Arizona Merchandising Association, $500
Second: Senator Libby
Discussion: Jenna Moser, the President of the Northern Arizona Merchandising Association, is here to request club funds for the annual event with Phoenix Fashion Week. This is a three-day fashion show that will help members get hands-on experience within the fashion industry, and provide them with great opportunitiesto network and get jobs. Requesting $500 for Hotel Expense.
Questions: None
Vote: Unanimous, Item B:OA: Northern Arizona Merchandising Association, $500 has been approved
Motion: Senator Boruch move to vote on Item C: OA: Green Jacks, $500
Second: Senator Cook
Discussion:Green Jacks is requesting funds for a conference in Tennessee, the Association for Advancement in Sustainability in Higher Education. This is a great opportunity to help students get to know what other universities are doing with the Green Movement, and keep the initiative going at Northern Arizona University. Students attending will be giving presentations as well as going to a workshop on how to ‘Green Greek Life’ which will help start that campaign at the university as well. The conference will give students a chance to learn more about sustainability and bring that back to the students.
Questions: Senator Boruch asks about the club’s Federal ID number not being present, the representative replies that they do in fact have one it was just not reflected in the documents. Senator Cabral asks about the current budget for this event, club representative says that they will be funding things like hotel expense and travel, alongside money they were given through other funding sources.
Vote: Unanimous, Item C: OA: Green Jacks, $500 has been approved
Motion: Senator Ortega move to vote on Item D: SB 26-8: Green Jacks, $430
Second: Senator Cabral
Discussion: None
Questions: None
Vote: Unanimous, Item D: SB 26-8: Green Jacks, $430 has been approved
Motion: Senator Tillinghaust move to vote on Item E: SB 26-9: iStock Photo Credits, Public Relations Line, $1100
Second: Senator Boruch
Discussion: Colleen is requesting money from the Public Relations Line for images that they use on all advertisements. It will help greatly to purchase them now because there will be no copyright issues.
Questions: Senator Libby asks what images will be bought, Colleen replies that this will be for advertising throughout the year and specific images are not yet determined.
Vote: Unanimous, Item E: SB 26-9: iStock Photo Credits, Public Relations Line, $1100 has been approved
Motion: Senator Cabral move to vote on Item F: SB 26-10: Open Extended Library Hours Line
Second: Senator Tillinghaust
Discussion:President Mastrud says that she has been working with the library in regards to keeping it open for 24 hours during finals and reading week, along with extending the café hours.She would like the line open so that while she is setting up these meetings and working out details everything will run smoothly and she will be prepared.
Questions: Senator Libby asks if we are changing these hours for the rest of the semester, and President Mastrud reiterates that this is only for reading week and finals. Once she has gone to more meetings she will present dates and more information. Senator Startt asks if this is only for this semester, or if next semester will also be included in the decision, President Mastrud says that the 24 hour library access during these times will only be for this semester and they will see how many students participate before deciding on next.
Vote: Unanimous, Item E: SB 26-10: Open Extended Library Hours Line has been approved
Executive Reports
- President-Makenzie Mastrud
- President Mastrud reports thatthis week she has been doing a lot for the ABOR meetings. It has been a really fun experience and she would like to thank Chief of Staff Smart for coming all this morning. She also thanks Jillian for attending and Senator Libby for bringing her father along. President Mastrud also met with the student regents to get their insights on the proceedings this morning, thanking them for attending as well. The morning session tomorrow will be all about Northern Arizona University so please attend. She met with thestudent government ofUniversity of Arizona this morning with Dylan and Oregon, and would like to thank the Student State Affairs Directors for all of their hard work regarding ABOR. Finally, she will be meeting with President Haeger to discuss what went on during ABOR and will be moving forward with library hours in the next week. President Mastrudintroduces Paula, the new administrative assistant. Paula has been on campus for many years within Dean’s office and financial offices as well. She is excited to be working within ASNAU this year. We are fortunate to have her here she is a great resource; if front desk isn’t available you can always ask her any questions down in the administrative office.
b. Vice President of Student affairs- CJ Cooper
- VP Cooper reports that he is thankful to everyone that helped with tailgate, and has a sign up for this upcoming game, he will need probably just as much help and if your parents are here he completely understands but it is a lot of work with monitoring cars that come in and out and going around to everyone and making sure wristbands are distributed, because police will be in full force. Met with Elizabeth Simms about Make-a-Difference Day, which will be held on October 26th, they are shooting for 150 attendees and VP Cooper believes this will definitely be doable especially if they are tapping into Greek Life unlike last year. He will start getting Public Relations to make posters for Make-a-Difference Day, please post them in your academic college when they are ready. Tailgate is at the forefront right now but once it slows down Cooper will be working on Make-a-Difference day and then moving to Equality Week. Make-a-Difference Day will consist of three hours of community involvement and then three hours of celebrating involvement. The Murdoch Center is very proud of this event and looks good for campus to be involved so please spread the word.
- Vice President of Academic Affairs- Shayla Woodhouse
- VP Woodhouse reports thatshe would like Senators to know that if clubs start coming in to turn in receipts and front desk is not available, please get email and phone number so they can be contacted when their checks come in. Contact info and original receipts go to Ashley and Christine. If clubs do not know their Federal ID number, they should go through their bank and get it. Please let her know if you have any questions. VP Woodhouse attended faculty senate this week and the Tobacco Task Force committee yesterday with Senator Cabral. She would like to Public Relations and VP Cooper for their work on the Lumberyard T-shirts and everyone who helped out with their distribution. Finally, she would like to thank the New Student Government advisors for a great mentor reveal and social yesterday.
d. Chief of Staff- Sammy Smart
-Chief of Staff Smart reports that she would like those who have signed up to work the ASNAU Booth tomorrow at South Village to be there by 2:00P.M.She can drive anyone, but please let her know if a ride is needed. President Mastrud adds that Spencer and Senator Cabral have already committed, but if anyone else would like to help please let either her or Chief of Staff Smart know. Smart will have flyers in the office to bring down to South Village, which is located by the South Fields just up the hill.Homecoming Royalty packets will be due back to the ASNAU office next Thursday at 5:00P.M. Students must have 90 hours to apply for royalty. An adherent is someone that takes the petition and gets it signed for the candidate when he/she is not present. President Mastrud adds that whoever is the adherent needs to write their name down on the packet. Smart has a meeting with the elections commission tomorrow afternoon to get them prepped on homecoming royalty. She met with Rachel Cole with SUN Entertainment and Special Events to go over the concert results and begin looking into an artist. The date to release the results has not been set yet, and please do not bug Special Events about who the artist is, you will be the first to know. Family Weekend Open Office will be Saturday Morning at 10:30A.M. Please let Chyna and Jillian know today if you are attending with your parents so they will know how much food to purchase. The Tradition’s Day Carnival is coming along; please remember that everyone will need to devote a large chunk of time on that day to help. The carnival will be from 3:00-10:00P.M. There will be shifts and sign ups will be help closer to the event. Lastly, she thanks Staff for continuing to do a great job in the office and hopes everyone has a great weekend with family.
Staff Reports
- Student State Affairs- Ben Silva, Dylan Lefler, Oregon McDiarmid
- Dylan reports that ABOR started yesterday with committee hearings, where the directors heard a lot about our instate schools. Spoke with the Legislative committee on bylaw changes, and would like to thank them for their time. Some changes were approved including the rebuilding of the new aquatic center as well as a new administrative student academic service building. Ben reports that the Phoenix Suns will be here for training in the next week and a half. They have also been talking about student retention; keeping students in school from their freshman year forward. They also approved the search for President Haeger’s replacement. Next, ABOR addressed what is now the Student Safety Initiative(formerly the Greek campaign) and there were seven or eight speakers on behalf of Greek Life, which was good. They have turned it into a task force with all the state universities and would like a lot of student involvement. This task force will have a report in the spring. Ben reported that they focused on what students will be doing after college as well, and more details will be emailed out next week.
- Public Relations- Colleen Flynn, Spencer Carlton
-Spencer reports that Public Relations has finished the Tradition’s Day and Homecoming banners. They are working on homecoming ads and a few other things this week.Lastly, they thank ASNAU for approving of the iStock credits.
C. Special Events- Chyna Gade, Jillian Zuniga
-Chyna and Jillian report that they met with Rachel with SUN Entertainment about the results of the concert, thank you for not bugging them about the about it. They are working on contracting for the carnival, met with TC and gave them the layout for the entire carnival. Currently working on last minute details for family game night, everyone should come and bring their family and friends to support. Will be held Saturday night from 8:00P.M to 10:00P.M in the University Union across from Chick-fil-A. They would like to thank Senator Smart, Senator Cabral, and President Mastrud for volunteering. The Family Weekend Open Office event will be from 10:30-11:30A.M on Saturday. Relay for Life is going to be April 5th-6th, and Chyna and Jillian are creating a team for ASNAU because registration is only $6 right now, please let them know if you are interested. This is not a commitment just currently interest-based and they will have more information later. Having everyone involved would be great representation for ASNAU. Homecoming royalty packets are due October 3rd and they will be scanning the flyer to put on social media. Please share if you see it. Students will find out the results of the genre soon and so will everyone in the office so please be patient.
D. ITS- Joey Smoll
-Joey reports that all the tailgate information was posted on the homepage. Events calendar was made and posted as well. He has made a club headquarters tab with contact information and hours. Will be posting on the Facebook page once a week to keep the page active and deadline for pictures for the website is next Thursday.
E. NSG- Annsley Niemann, Derek Lopez, Jeremy Chan
-NSG Advisors report that from now on they will be having their NSG Senate Liaisons give the report. This week it is Paolo and Belle, who report that yesterday they split into their four committees, and have been working on a tailgate for this Saturday. Yesterday was the reveal of mentors and social, and they would like to thank ASNAU for being present because it means a lot.
Committee Reports
- Appropriations: Senator Boruch reports that she would like everyone to remind clubs to have a budget before presentation of materials.
- Legislative: Senator Gorsheis not present.
Senator Reports
College of Arts and Letters