NOTICE TO TENDERERS
Tender number: / DBN/CAP (RTPC) 716Tenders invited for: / SUPPLY & DELIVER TOOLS & EQUIPMENT (COT) FOR METRORAIL KZN
With effect from ______2017 and______2017the tender document (CD) may be collected at:
Address:Metrorail Regional Office
65 Masabalala Yengwa Avenue
Durban Station
Office hours:Mondays to Fridays 08:00 to 15:30 (ONLY)
where CD’s can also be obtained on payment of an amount of R 1 000.00 per disc which is not refundable. No cash or cheques will be accepted at PRASA offices – (Bank Deposit or Electronic Payments - allow for 1-day delay). Clearly indicate the Tender Number on the Deposit Slip or EFT document as reference.
BANKING DETAILS:-
Metrorail KZN, Standard Bank, Windermere, Branch Code: 042726, Account No.: 050832948
Confirmation of EFT payment must be e-mailed to the Senior Buyer PRIOR to collecting the CD or attending the Briefing Session. Failing to do so will result in you not being granted access to the Briefing Session.
- Tenderers must arrange own transport and parking.
- Tenderers failing to attend the compulsory tender briefing session will be disqualified.
- PRASA reserves the right to only allow tenderers in possession of a valid tender document at the briefing.
- A maximum of two representatives per company will be allowed to attend the briefing.
- Tender documents (CD’s) are only available during the period stipulated above.
THE ONUS IS ON THE TENDERER TO PRINT THE DOCUMENT FROM THE CD DISC AND SUBMIT PRINTED TENDER DOCUMENTS WHEN SUBMITTING THEIR TENDERS.
NB: IT IS MANDATORY REQUIREMENT FOR PROSPECTIVE SUPPLIERS TO BE REGISTERED ON THE CSD IN ALL REQUESTS FOR PROCUREMENT OF GOODS AND / OR SERVICES.
SPECIFICATION
1.0GENERAL INFORMATION
Void
2.0INTRODUCTION
Capital funds have been approved to purchase new tools and equipment for C.O.T. Training Centre within Metrorail KZN.
3.0SCOPE
This document covers the procurement specification for the various tools and equipment as per the Bill of Quantities.
3.1Samples can be viewed upon request.
3.2Any other alternatives offered will be considered once approved by the requesting Department.
3.3The quantities indicated in the Bill of Quantity are estimates and can be increased or decreased at the discretion of the requesting Department.
3.4All equipment to be supplied as per Bill of Quantities. No tenders for part of Bill of Quantities will be awarded.
4.0CONTRACT PERIOD
4.1Delivery period will be part of the Technical Evaluation once tenders have been received.
5.0DOCUMENTATION AND CONTROL
5.1All tools and equipment supplied to Metrorail KZN must be delivered to the Metrorail Warehouse situated at Kosi Place, off Intersite Avenue, Durban.
6.0SPECIAL CONDITIONS
6.1All deliverables to be completed within 1 month of tender being awarded.
7.0QUALITY ASSURANCE
7.1Metrorail requires that the suppliers have an approved quality assurance system in place.
8.0PENALTIES
8.1 Should the Contractor fail to complete delivery on/before the stipulated dates a penalty of R 200.00 per day will be charged.
9.0GUARANTEE
9.1All tools and equipment must be supplied with the manufacturers guarantee.
9.2The Technical Officer will, where possible, assist with all items above and be entitled to take corrective action of his own should the Supplier not be able to give immediate attention at the time a fault occurs and recover from the Supplier any costs and expenses reasonably incurred by it in doing so. However, in this respect, any action taken by the Technical Officer will in no way relieve the Supplier of his contractual responsibilities.
9.3If within the guarantee period mentioned above any defects should be found which, in the opinion of Metrorail, are due to improper or faulty materials, workmanship, design and/or methods of manufacture, and/or from any other fault or neglect on the part of the Supplier or his sub-Supplier/s, then notwithstanding any superintendence, inspection, approval or certificate that may previously have been carried out or given, or any payment that may have been made to the Supplier on account of the work, the Supplier shall immediately, at his own cost entirely, remove and replace any defective parts or otherwise make good and remedy all such defects to the satisfaction of Metrorail.
10.0PRICE AND PAYMENT METHODS
10.1A copy of the signed delivery note must accompany the invoice after which Metrorail will pay the Supplier within 30 days. Payments may be claimed monthly for goods delivered. No goods will be paid for in advance.
10.2The contract reference number must also be stated on the invoice to qualify for payment.
11.0TERMINATION OF CONTRACT
11.1 Metrorail reserves the right to cancel the contract at any time during the contract period in the case of the Supplier not performing according to the requirements of the agreement.
END OF SPECIFICATION
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DATESUPPLIER
BID ADVERTISEMENT FORM