Grocery Department:
Deals due – October 5, 2006
1st Proof – November 16, 2006 9:00-11:00am
2nd Proof – November 28, 2006 9:00-11:00am
Scheduled Bulletin Pick Up – December 6, 2006
Deli / Bakery: Susan x 1472
Deals due – November 3, 2006
1st Proof – December 6, 2006
2nd Proof – n/a
Pick Up Bulletins – n/a
Meat: Diana x 1525
Deals due – November 27, 2006
1st Proof – December 20, 2006 Conf Rm B 9-11am
2nd Proof – December 22, 2006
Pick Up Bulletins – contact dept
Produce/Floral: Jennifer x 1198
Deals due - November 10, 2006
FSO / Strategic deals due – December 6, 2006
1st Proof – December 13, 2006
Pick Up Bulletins – contact dept
AWG Spring Sales Event 2007
Wednesday, January 24, 2007
Booth # ______
Kansas City Booth Application – All Departments
Return application no later than 12 -13-06. Booths assigned when application received.
please print or type
Vendor Name______Vendor Number(required)______
Vendor Address ______
City, State, Zip______Phone ______
Contact (required) ______Email Address ______
**Beginning in 2007 food show packets will be available on the AWG web site at awginc.com
Click on the “vendors” tab at the bottom of the home page. If an email address is supplied above, an email will be sent when the division packet is available on the web. Thank you.
COMPANY NAME TO BE PRINTED ON BOOTH IDENTIFICATION SIGN:
______
BOOTH RATES:
1-2 booths - $ 1,600 ea 3-7 booths - $ 1,300 ea 8 or more booths - $ 1,200 ea
(to receive the multiple booth discount please submit all booth requests on one application)
Each 10 x 10 booth includes: 1- 8’x30” skirted table, 2 chairs, 1 waste basket, and 1-7”x44” ID sign
Indicate the number of booths you are requesting per area:
Grocery ______Equipment ______Deli______Bakery______Produce______Floral______Meat______
ICE: Ice will be available in 25lb bags, one day prior to the show, around 10:00am. The trailer will be located on the north side of the building. Ice is priced at $2.25 per bag and will be deducted from your vendor/broker account. Thank you. Number of bags of ice requested ______
RETURN APPLICATION FORM TO: Associated Wholesale Grocers, Inc.
Attn- Rhonda Loftus
PO Box 2932
Kansas City, KS 66110-2932
Fax No. (913) 288-1591
Kansas City Division
Vendor Name Badge & Lunch Registration
Please return by 12-13-06
COMPANY NAME______
Vendor Name INDIVIDUAL’S NAME ATTEND LUNCHEON
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
______Y or N
RETURN FORM TO: Associated Wholesale Grocers, Inc.
Attn: Rhonda Loftus
PO Box 2932
Kansas City, KS 66110-2932
Fax No. (913) 288-1591
Kansas City Division
Sample Merchandise Form
Return no later December 13, 2006
Orders for samples to display at the AWG food show should be mailed or faxed to Rhonda Loftus and received no later than five weeks (Spring show six weeks) prior to show date. NO EXCEPTIONS. Any late forms will be faxed back to the vendor/broker and you will be responsible for your own samples. This merchandise will be delivered to the food show on an AWG truck, by 7:30AM the day prior to the show. A refrigerated truck will be on location throughout the show for overnight storage of perishable items.
New Items – Any vendor that has rolled out a new item since the previous food show, please note that one case of product will be ordered and billed to the vendor for display at the show. AWG actively promotes all new items at each of our shows with a special product display and “New Item” informational packet for our retailers.
All merchandise remaining on the truck at 4:00 PM show day will be donated to the Harvesters Food Bank.
Important: A separate sample order form must be completed for each vendor number.
If you are ordering a special pack or new item, please verify the product is available for shipment ONE-WEEK prior to show date. If special arrangements need to be made, it is the vendor’s responsibility to contact the appropriate Inventory Control Specialist with instructions. Thank you.
Vendor Name ______Vendor # ______
(one number per form)
Quantity Item Code Item Description Pk / Size
______
______
______
______
______
______
RETURN FORM TO: Associated Wholesale Grocers, Inc.
Attention: Rhonda Loftus
PO Box 2932
Kansas City, KS 66110-2932
Fax No. (913) 288-1591
Kansas City Vendor Information
Vendor Name Badges:
Vendor name badges will be available after the vendor meeting on Tuesday, January 23, 2007 at the table outside the meeting room. Remember to bring your badge on show day J If you do not have a name badge on show day, you will need to pick one up at vendor table in the hallway east (meeting room hallway) of the registration desk. Any vendor who has not pre-registered will be required to show a company name badge, business card etc. in order to obtain a proper show name badge. Any vendor not wearing a name badge will be asked to leave the show floor until proper ID is secured.
Parking:
All vendors and AWG employees will be asked to park in the designated paved parking area to the west of the existing lot. This will allow the main lot to be accessed by our retailers. Thank you in advance for your cooperation.
Bulletins:
Bulletins will be delivered to your booth by 4:00pm on SET UP day. If you do not receive your bulletins by 4:00pm, please contact Dusty Dewitt at the AWG Information Booth. Any vendor that did not attend vendor proofs or order sessions and has a correction or change on set up day will be charged an additional $50.00 per bulletin for any corrections that are necessary. Any vendor missing a bulletin that did not attend vendor proofs or vendor order sessions will be charged an additional $50.00 per bulletin to print a bulletin.
Security & Samples:
Security will consist of one around the clock KCMO Police officer located at the exhibit hall entrance during setup, show day and tear down. Additional guards will be on staff throughout the Center on show day. All entrances except the front entrance and the back dock ramp door will be closed from the outside at 8:00am on show day. Only vendors may remove their own products from the show room floor at closing. Any sample products not removed at the close of the show will be donated to Harvesters of Kansas City. Thank you.
Booth Equipment:
Please make sure any leased equipment i.e.: coolers, hot cases, fryers etc. are clearly marked with the vendor/broker name and the name and phone number of the company picking up the equipment on break down day. Any leased items remaining in the exhibit hall after our contracted exit time of noon the day following the show, will be disposed of by the Center at the expense of the vendor/broker.
Terms & Conditions:
Please take a moment to review the attached exhibition hall policy & procedures. These are also available on the KCI Expo Center web site at kciexpo.com under policies. Thank you.
Kansas City Bulletin Procedures
All Departments
All main event bulletins will be produced through the AWG Mainframe system and printed by the AWG Print Shop. The price per bulletin is as follows for (3 part) copies. Minimum order per bulletin is 50:
50 = $20.00
100 = $30.00
150 = $45.00
200 = $60.00
Please mark your calendars to be at AWG on the proof dates listed on the “Proof and Pick Up Schedule” included in this packet. You are responsible for proofing your bulletins! If you do not attend these proof sessions and your bulletins are wrong at the food show or are not printed because you failed to attend the proof session you will be charged an additional $50.00 per bulletin for any corrections or reprints. It is your responsibility to make sure your bulletins are correct, are included in the member preview, and correct quantity is ordered. It is essential that you use only the final copy of your food show bulletin that you will receive at the bulletin pickup to start selling. You will receive an order form with your bulletins at pickup time. Please make sure all orders are turned in by the requested date. You will be responsible for any orders turned in on incorrect bulletins!
Electrical / Telephone or Internet Service
Above services are NOT INCLUDED IN YOUR BOOTH PRICE. No electricity, telephone or Internet service will be provided without filling out the forms available on the Liberty Exposition Services, Inc. web site www.libertyexpo.com pass code 1346807. Please submit these forms directly to Liberty Expo.
Forms and payment must be sent to Liberty Expo 14 days prior to show date to receive the advance show rate. All requests received after that date will be charged at floor price. NO EXCEPTIONS. Mail form and payment to Liberty Exposition Services, 3615 Gardner Ave, Kansas City, MO 64120. Thank you.