2004-2005 Preliminary Data Standards Change Document - Section 3 Data Elements
Element ID # / Change / 2003-2004 / 2004-2005E0006
DATE-OF-BIRTH / Domain of values / mm = 01-12
dd = 01-31
yyyy = 1900-2004 / mm = 01-12
dd = 01-31
yyyy = 1900-2005
E0031
CAREER-AND-TECHNOLOGY-ED-IND-CD / Definition / CAREER-AND-TECHNOLOGY-ED-IND-CD indicates whether the student is enrolled in a state-approved career and technology education course as an elective, as a participant in the district's career and technology coherent sequence of courses program, or as a participant in the district's tech prep program. / CAREER-AND-TECHNOLOGY-ED-IND-CD indicates whether the student is enrolled in a state-approved career and technology education course as an elective, as a participant in the district's career and technology coherent sequence of courses program, or as a participant in the district's tech prep program. When assigning the CAREER-AND-TECHNOLOGY-ED-IND-CD, all Career and Technology Education courses are included, regardless of course funding weight.
E0032
BILINGUAL-INDICATOR-CODE / Definition / BILINGUAL-INDICATOR-CODE indicates whether the student is participating in a state-approved bilingual education program which is a full-time program of dual-language instruction that provides for learning basic skills in the primary language of limited English proficient (LEP) students and also for carefully structured and sequenced mastery of English language skills. (See 19 TAC §89.1210.) / BILINGUAL-INDICATOR-CODE indicates whether the student is participating in a state-approved bilingual education program which is a full-time program of dual-language instruction through the TEKS in the content areas (mathematics, science, health and social studies) in the primary language of limited English proficient (LEP) students and also for carefully structured and sequenced mastery of English cognitive academic language development. (See 19 TAC §89.1210.)
E0266
CAMPUS-ID / Special Instructions / Follow the Resource Guide rules for reporting organizations/campus IDs.
For 055 and 090 records, if the last three digits of CAMPUS-ID are greater than 698, except for 751, then the last three digits will be changed to 700 at TEA during data loading. However, 700 is not a valid number for use by districts in reporting to TEA. / Follow the Resource Guide rules for reporting organizations/campus IDs.
For 055 and 090 records, if the last three digits of CAMPUS-ID are greater than 698, except for 751, then the last three digits will be changed to 700 at TEA during data loading to the mainframe. However, 700 is not a valid number for use by districts in reporting to TEA.
E0317
FUNCTION-CODE / Special Instructions / If OBJECT-CODE is not 61XX-66XX, FUNCTION-CODE will be changed to 00 at TEA during data loading. / If OBJECT-CODE is not 61XX-66XX, FUNCTION-CODE will be changed to 00 at TEA during data loading to the mainframe.
E0319
ORGANIZATION-CODE / Special Instructions / Follow the Resource Guide rules for reporting organizations/campus IDs.
As specified in the Resource Guide, the following ORGANIZATION-CODE conversions must be made prior to reporting to TEA: 709-719 convert to 720, 726-749 convert to 750, 800-997 convert to 999 (notification made with edits 0302T-0302V, 032XX-032XZ, and 06097-06099). The CAMPUS- ID table includes: 701-703, 720, 750, 751, 998, 999, and all campuses registered with the Texas Education Agency.
Organization 699 is available for use for reporting financial information about Summer School.
Organizations 700, 704-708, 721-725, and 752-799 are not available for use by school districts (implemented by edits 0302R, 032XV, and 06095).
If OBJECT-CODE is 61XX-66XX, ORGANIZATION-CODE is less than 699, and no match of ORGANIZATION-CODE is found in the CAMPUS-ID table, ORGANIZATION-CODE will be changed to 999 at TEA during data loading (notification made with edits 0302S, 032XW, and 06096). If OBJECT-CODE is not 61XX-66XX, then ORGANIZATION-CODE will be changed to 000 at TEA during data loading. / Follow the Resource Guide rules for reporting organizations/campus IDs.
As specified in the Resource Guide, the following ORGANIZATION-CODE conversions must be made prior to reporting to TEA: 709-719 convert to 720, 726-749 convert to 750, 800-997 convert to 999 (notification made with edits 0302T-0302V, 032XX-032XZ, and 06097-06099). The CAMPUS- ID table includes: 701-703, 720, 750, 751, 998, 999, and all campuses registered with the Texas Education Agency.
Organization 699 is available for use for reporting financial information about Summer School.
Organizations 700, 704-708, 721-725, and 752-799 are not available for use by school districts (implemented by edits 0302R, 032XV, and 06095).
If OBJECT-CODE is 61XX-66XX, ORGANIZATION-CODE is less than 699, and no match of ORGANIZATION-CODE is found in the CAMPUS-ID table, ORGANIZATION-CODE will be changed to 999 at TEA during data loading (notification made with edits 0302S, 032XW, and 06096). If OBJECT-CODE is not 61XX-66XX, then ORGANIZATION-CODE will be changed to 000 at TEA during data loading to the mainframe.
E0320
PROGRAM-INTENT-CODE / Special Instructions / If OBJECT-CODE is not 61XX-66XX, PROGRAM-INTENT-CODE will be changed to 00 at TEA during data loading. / If OBJECT-CODE is not 61XX-66XX, PROGRAM-INTENT-CODE will be changed to 00 at TEA during data loading to the mainframe.
E0321
BUDGET-AMOUNT / Domain of Values /
00000000000 - 99999999999
/ -99999999999 – +99999999999E0774
ACTUAL-AMOUNT / Domain of Values /
00000000000 - 99999999999
/ -99999999999 – +99999999999E0791
DATE-OF-GRADUATION / Domain of values /
Domain: mm = 01-12 yyyy = 2002-2003
/ Domain: mm = 01-12yyyy = 2003-2004
E0797
IMMIGRANT-INDICATOR-CODE / Special Instructions / Immigrant status under the Title III – Language Instruction for Limited English Proficient and Immigrant Students of the No Child Left Behind Act of 2001, should not be confused with immigrant status for the Immigrant and Naturalization Service (INS). Districts should not assume responsibility for determining the extent to which students are legal or illegal immigrants under INS regulations. Definition of immigrant should not be confused with definition used for state assessment purposes or definition used for student eligibility to English I for Speakers of Other Languages or English II for Speakers of Other Languages taught in high school.
Texas is required to use the federal definition under Title III of NCLB in order to determine immigrant student counts for funding and for coding in PEIMS.
Children born to military personnel (U.S. citizens) outside of the “States” are not immigrant.
Contact the Division of Migrant Education for clarifications regarding immigrant status at
512-463-9067. / Immigrant status under the Title III – Language Instruction for Limited English Proficient and Immigrant Students of the No Child Left Behind Act of 2001, should not be confused with immigrant status for the Immigrant and Naturalization Service (INS). Districts should not assume responsibility for determining the extent to which students are legal or illegal immigrants under INS regulations. Definition of immigrant should not be confused with definition used for state assessment purposes or definition used for student eligibility to English I for Speakers of Other Languages or English II for Speakers of Other Languages taught in high school.
Texas is required to use the federal definition under Title III of NCLB in order to determine immigrant student counts for funding and for coding in PEIMS.
Children born to military personnel (U.S. citizens) outside of the “States” are not immigrant.
Contact the NCLB Program Coordination Division for clarifications regarding immigrant status at 512-463-9067.
E800
ESL-INDICATOR-CODE / Definition / ESL-INDICATOR-CODE indicates whether the student is participating in a state-approved English / ESL-INDICATOR-CODE indicates whether the student is participating in a state-approved
E800
ESL-INDICATOR-CODE
(Cont.) / Definition
(Cont.) / as a Second Language (ESL) program. An ESL program is a program of intensive instruction in English from teachers trained in recognizing and dealing with language differences. [See 19 TAC §89.1210(d).] / English as a Second Language (ESL) program. An ESL program in grades PK – 8 is a program of intensive instruction in English from teachers either certified or endorsed in ESL who use second language acquisition information to teach LEP students the ESL TEKS. An ESL program in grades 9 – 12 is a program of intensive instruction in English from teachers trained in recognizing and dealing with language differences. [See 19 TAC §89.1210(d).]
E0917
TRANSPORTATION-C&TE-SUPPORT-SERVICE / Definition / TRANSPORTATION-C&TE-SUPPORT-SERVICE indicates whether the economically disadvantaged student enrolled in a career and technology education course receives special transportation services to enable the student to commence or continue vocational training. / TRANSPORTATION-C&TE-SUPPORT-SERVICE indicates whether the economically disadvantaged student enrolled in a career and technology education course receives special transportation services to enable the student to commence or continue career and technology training.
E0945
EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING / Definition / EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING indicates the number of hours above the allowable six hours per day of combined vocational education and special education and related services in a designated instructional setting during a particular reporting period. / EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING indicates the number of hours above the allowable six hours per day of combined career and technology education and special education and related services in a designated instructional setting during a particular reporting period.
E0950
ELIGIBLE-DAYS-PRESENT-V1 / Definition / ELIGIBLE-DAYS-PRESENT-V1 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated one contact hour during a particular reporting period. / ELIGIBLE-DAYS-PRESENT-V1 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated one contact hour during a particular reporting period.
E0951
ELIGIBLE-DAYS-PRESENT-V2 / Definition / ELIGIBLE-DAYS-PRESENT-V2 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated two contact hours during a / ELIGIBLE-DAYS-PRESENT-V2 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated two contact
E0951
ELIGIBLE-DAYS-PRESENT-V2
(Cont.) / Definition
(Cont.) / particular reporting period. / hours during a particular reporting period.
E0952
ELIGIBLE-DAYS-PRESENT-V3 / Definition / ELIGIBLE-DAYS-PRESENT-V3 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated three contact hours during a particular reporting period. / ELIGIBLE-DAYS-PRESENT-V3 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated three contact hours during a particular reporting period.
E0953
ELIGIBLE-DAYS-PRESENT-V4 / Definition / ELIGIBLE-DAYS-PRESENT-V4 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated four contact hours during a particular reporting period. / ELIGIBLE-DAYS-PRESENT-V4 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated four contact hours during a particular reporting period.
E0954
ELIGIBLE-DAYS-PRESENT-V5 / Definition / ELIGIBLE-DAYS-PRESENT-V5 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated five contact hours during a particular reporting period. / ELIGIBLE-DAYS-PRESENT-V5 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated five contact hours during a particular reporting period.
E0955
ELIGIBLE-DAYS-PRESENT-V6 / Definition / ELIGIBLE-DAYS-PRESENT-V6 indicates the total number of days the student was eligible and present and enrolled in an approved vocational course that generated six contact hours during a particular reporting period. / ELIGIBLE-DAYS-PRESENT-V6 indicates the total number of days the student was eligible and present and enrolled in an approved career and technology course that generated six contact hours during a particular reporting period.
E0990
PRIOR-ID / Data Specifications / Pattern: ********* / Pattern: *########
E1000
STUDENT-ATTRIBUTION-CODE / Definition / STUDENT-ATTRIBUTION-CODE indicates whether the student attends an open enrollment charter school; is served in a juvenile justice alternative education program (JJAEP); attends school in the district through a Public Education Grant (PEG); attends school by means of a / STUDENT-ATTRIBUTION-CODE indicates whether the student:
· attends an open enrollment charter school;
· is served in a juvenile justice alternative education program (JJAEP);
· attends school in the district through a Public Education Grant (PEG);
E1000
STUDENT-ATTRIBUTION-CODE
(Cont.) / Definition
(Cont.) / transfer between school districts; attends school in the district, lives outside the boundaries of the state of Texas, and therefore is not an interdistrict transfer; lives in Texas but outside district boundaries and is served in a juvenile pre- adjudication secure detention facility or a juvenile post-adjudication secure correctional facility; lives in Texas but outside district boundaries and is served in a residential treatment center; or is served by the Texas School for the Deaf or the Texas School for the Blind and Visually Impaired. / · attends school by means of a transfer between school districts;
· attends school in the district, lives outside the boundaries of the state of Texas, and therefore is not an interdistrict transfer;
· lives in Texas but outside district boundaries and is served in a juvenile pre-adjudication secure detention facility or a juvenile post-adjudication secure correctional facility;
· lives in Texas but outside district boundaries and is served in a residential treatment center;
· is served by the Texas School for the Deaf as a parent referral;
· or is a student with a disability enrolled by their parent(s) in a private school (including a home school) but who receives special education and/or related services from the public school district under an individualized services plan (ISP).
E1007
OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT / Domain of Values / 001-999 / 000-999
E1034
DATE-OF-RESTRAINT-EVENT / Domain / Domain of Values: mm = 01 – 12
dd = 01 – 31
yyyy = 2003 – 2004 / Domain of Values: mm = 01 – 12
dd = 01 – 31
yyyy = 2004 – 2005
Special Instructions / DATE-OF-RESTRAINT-EVENT must be a valid date during the current school year. Restraint may be used only in emergency situations as defined in 19 TAC §89.1053. / DATE-OF-RESTRAINT-EVENT must be a valid date during the current school year. (implemented by edit 43506) Restraint may be used only in emergency situations as defined in
E1034
DATE-OF-RESTRAINT-EVENT
(Cont.) / Special Instructions
(Cont.) / 19 TAC §89.1053.
E1036
DATE-OF-DISCIPLINARY-ACTION / Domain / Domain of Values: mm = 01-12
dd = 01-31
yyyy = 2003-2004 / Domain of Values: mm = 01-12
dd = 01-31
yyyy = 2004-2005
E1036
DATE-OF-DISCIPLINARY-ACTION / Special Instructions / None / DATE-OF-DISCIPLINARY-ACTION must be a valid date. (implemented by edit 42549)
E1037
CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY / Special Instrructions / CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY must be a valid campus as determined by edit 42535, 42553, 42554. / CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY must be a valid campus as determined by edits 42535 and 42553.
NOTE: Revisions are bolded for comparison purposes.
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7/10/2004