OFFER TEMPLATE – TENURED AND TENURE-TRACK FACULTY
date
<Name
Address
City, State, Zip>
Dear Dr. <Last Name>:
Upon the recommendation of <name>, Chair of the University of Missouri-Kansas City (UMKC) Department of Dept/School> and the Faculty Search Committee, I am pleased to offer you a full-time, 100% FTE, benefit-eligible, nine or twelve-month tenure-track <tenured> appointment as an Assistant, Associate Professor in <field> at an annual 9-month salary of $<amount>, effective September 1, 20<year>.
You may elect to receive your salary paid to you over the nine-month period from September through May, or over a twelve-month period from September through August. Your first payroll will be issued on September 30, 20<year>. It is understood and agreed that your salary of $<amount> is for nine months of service during the academic year.
You will also be reimbursed for your actual allowable moving expense receipts up to 10% of your annual salary, not to exceed $10% of salary. For a summary definition of expenses that are allowable under the University’s Moving Expense policy, please refer to http://www.umsystem.edu/ums/departments/hr/manual/103.shtml.
In addition to your salary, you will also be provided with $<amount> in start-up funds. These funds may be used for the purpose of <enter restrictions of use>. You may draw on this account for up to <#> years.
This offer is for a tenure-track position with # years credit toward tenure, and is subject to the tenure, promotion, and other policies and procedures which are in effect on the effective date of this appointment. Your tenure track start date will be September 1, 20<year>. During each year of your probationary period, which under the Academic Tenure Regulations may not exceed a total of six (6) years in the rank of Assistant Professor, your performance in teaching, scholarly activities, and service will be expected to demonstrate that your appointment should be renewed for another year. Your progress will be evaluated annually and the results shared with you. An internal, third-year review is an important assessment of your progress toward tenure and will be conducted during Spring/Summer of 20<year>. Your mandatory review for promotion and tenure will commence in the spring and summer of 20<year>, and end with tenure notification to you no later than July 31, 20<year>.
Current policies may be found at:
· http://www.umsystem.edu/ums/rules/collected_rules/faculty/ch310
· http://www.umsystem.edu/ums/rules/collected_rules/personnel/ch320 ;
· http://info.umkc.edu/pt/files/2010/11/chancellors-memo-35.pdf; and
· http://www.umsystem.edu/ums/rules/collected_rules/faculty/ch310/310.015_procedures_for_review_of_faculty_performance
Policies concerning faculty and staff benefits are available online at the UMKC Human Resources website: http://www.umkc.edu/hr/benefits/default.asp. Health, dental, vision, life and disability benefits become effective on the first day of your employment as long as you enroll within the first thirty one (31) calendar days of benefit eligible employment. You must actively select and submit a medical plan choice within 31 days or you will be automatically enrolled in the Healthy Savings Plan. Please visit http://www.umsystem.edu/totalrewards/benefits to learn more about University benefits. You may also call your campus Benefits Specialist, Ted Stahl, at 816-235-1625 if you would like to set an appointment or if you have questions after reviewing the information available on the website. There is additional information regarding retirement benefits that requires your immediate attention at the end of this letter following my signature.
The University of Missouri is committed to maintaining a work and learning environment free from harassment. In keeping with that commitment, employees are required to complete a mandatory online training course, Harassment: What It Is and How to Stop It, within 30 days of employment.
Your work assignments and teaching load for the first year will be <work assignments & teaching load>. Thereafter your teaching load will be assigned by your Department Chair, consistent with the policies of the <college/school guidelines, handbook or faculty workload policy; use link if available.
Classes begin on August <date>, 20<year>. Please report to me on campus no later than Monday, August <date>, 20<year>. You will receive an invitation from the Provost to attend the New Faculty Orientation on August <date>, 20<year>. It is required that you attend all orientation sessions, and we look forward to seeing you there.
Upon your acceptance of this offer, UMKC Human Resources will send you a request for documentation necessary to establish your UMKC ID card, email, Library and Blackboard access; please respond quickly with the necessary forms and supporting documentation to avoid access delays. You will also receive detailed information regarding a schedule of Pre-Employment Benefit sessions held the week beginning August <date>, 20<year>. It is necessary that you attend one of these sessions to complete the employment process.
Please note that this offer will immediately become null and void should you at any time become ineligible for employment according to the laws and/or policies of the United States, the U.S. Citizenship and Immigration Services, or the University of Missouri-Kansas City. If you are not a U.S. citizen or permanent resident and require immigration proceedings to become eligible to work in the United States relative to this offer of employment, you must contract with one of the UM System-approved immigration law firms to become employment-eligible by your employment start date. You will be responsible for all employee-related immigration expenses, and UMKC will pay all employer-related immigration expenses as required by law.
Additionally, this offer, like all UMKC employment offers, is contingent upon your successful completion of a criminal background check (CBC). Upon acceptance of this offer, please access the online UMKC Online Criminal Background Check program at the following website and follow the instructions attached at the end of this letter to initiate your CBC:
https://ows01.hireright.com/ofkin.html?kiosk=6F920573B5F9C208095061E9A0CC8BF4
The University requires that we maintain an official copy of your higher education transcripts. If you have not already done so, please have an official copy of that transcript sent to the Office of the Dean, <unit>, attention: <Name>, 5100 Rockhill Road, <Campus Building & Room #>, Kansas City, Missouri 64110. You must hold a Ph.D. prior to the appointment effective date. Your appointment is contingent upon verification of your degrees.
If the conditions of this offer are agreeable to you, please accept this offer by signing and returning an original signed copy to me no later than <day, date>, at which point this offer expires. Your signature will attest to the fact that you have read and understood the policies and procedures for promotion and continuous appointment.
I am eager to welcome you as a colleague and am certain you will find UMKC to be a rewarding place to have an academic career.
I look forward to hearing from you. Should you have any questions, please contact my office at 816-235-<####>.
Sincerely,
Dean’s Signature Block
cc: Dr. Barbara Bichelmeyer, Provost
Dr. Denis Medeiros, Vice Provost for Faculty Affairs
name>, Chair, Department
name>, <school/dept> Human Resources Facilitator
Important Retirement Benefits Information: As a benefit eligible employee at the university, you will be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. There are actions that you will need to take right away.
Retirement Plans- Immediate Action Required if You Are Interested in Participating
Place a check mark in each box below to indicate you have read it, then sign the offer to indicate acceptance …
You may want to consider enrolling in the 401(a) Supplemental Retirement Plan (SRP) or the irrevocable 403(b). . If you wish to make an irrevocable election, it MUST be elected on or before your date of hire. If you do not wish to participate in these irrevocable options then no action is necessary on your part.
Retirement Plans - Informational
If this is your first time working for the University, if you are being rehired and were non-vested, or if you were vested and took a distribution of your benefit, you will receive information from Fidelity in the coming weeks regarding automatic enrollment in your core retirement plan – the Employee Retirement Investment Plan (ERIP). The ERIP contains both a defined contribution and defined benefit component. Both components feature automatic enrollment and have separate employee contributions. Watch for the information from Fidelity Investments regarding the defined contribution component, and review it carefully to learn more about the university’s contribution, your default contribution level and your investment options. Your contribution to the defined benefit portion of your core retirement plan will automatically be deducted from your paycheck. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about both components your ERIP retirement plan.
If you are a rehired employee who vested in the Retirement, Disability and Death Plan (RDD) and did not take a distribution of your benefit, you will be reinstated in this plan as your core retirement plan. Employee contributions are required for the RDD Plan and will be automatically deducted from your paycheck. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about this plan. Contributions reset each January.
In addition to the core retirement plan the university offers, you have the opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about these options, including how to enroll.
CONTRACT AGREEMENT
I agree to the terms and conditions set out in this letter.
______
Candidate’s Name> Date
INSTRUCTIONS
UMKC Online Criminal Background Check: https://ows01.hireright.com/ofkin.html?kiosk=6F920573B5F9C208095061E9A0CC8BF4
Access the web link above and enter your personal profile and create an account by filling in all required fields completely and accurately.
Step 1: Register, by completing the required fields, then click “Sign In” – located at the bottom of the page. (Note: Returning applicants can log in through the Returning User).
Step 2: Read the Applicant Instructions provided, then click “Next” – located at the bottom, right of your screen.
Step 3: Provide your information as completely and accurately as possible, including the custom fields of:
Job Opening ID/Vacancy #:______
Hiring Manager:______
Department:______
Job Title:______
Then click “Next” – located at the bottom, right of your screen
Step 4: Review information submitted, Click “Edit” to make changes, or if accurate, click “Next” – located at the bottom, right of your screen.
Step 5: Read the Summary of Rights and Disclosure Regarding Background Investigation information.
Step 6: Provide an electronic signature, then check the signature boxes acknowledging you have done so.
Step 7: Click “Accept” – located at the bottom of the screen. An Order Confirmation will display on the screen, note the confirmation number and close your browser to end your transaction.
Please call 866‐521‐6995 with any questions related to your online Criminal Background Check account.
Once you have submitted your information, we will initiate the Criminal Background Check process which takes approximately three business days for completion. UMKC Human Resources will notify you of the results when they become available.
OFFER: FirstName LastName
Page 5 of 5