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April 3, 2017
Public Works Committee Meeting
6:00 p.m. in the Village Hall
Trustees Present: Chairman Mike McKinnon, Stan Maligranda and Paul Elsen.
Guests: Chad Insko (Director of Public Works), Jimmy Johnson (Supervisor of Streets), Sally Bennett (Village Treasurer), Mary Gaziano (Village Attorney), Seth Gronewold (Fehr Graham Engineering)
1) Meeting Called to Order - The properly posted meeting was called to order at 5:05 PM.
2) Disclosure of any Conflict of Interest – none
3) Changes to Agenda – none
4) Approve Agenda – Motion to approve the agenda by Mr. Maligranda. Second of motion by Mr. Maligranda. Elsen passed.
5) Approval of Public Works Meeting Minutes from March 6, 2017 — Motion to approve the minutes by Mr. Elsen. Second of motion by Mr. Maligranda. Motion passed.
6) Public Comment— none
7) Construction Funding Report – reviewed report. Minimal change from last month.
8) Highlands Development - Discussed preliminary estimate prepared by Fehr Graham. Many issues need to be resolved regarding roadways, services and recreation paths before church can move forward with their construction plans and additional development can take place on the property. Much of the property has not been platted. Concern exists on how to prevent additional property from being sold before these issues are resolved. Committee recommendation is for the small group including Village President Eubank, Chad Insko, Jimmy Johnson, Attorney Gaziano, and Engineer Todd Weegens continue their conversation regarding open issues and recommendations.
9) Well House #4 Repairs - Well is back on line and incorporated with SCADA controls. So far so good.
10) Water Tower Renovation - Issues regarding sealing of conduit to prevent water intrusion have been resolved to the satisfaction of public works. Fehr Graham has recommended paying the retainage amount of $5,500.00. Motion by Mr. Elsen to recommend for board approval that the remain balance of $5,500.00 be paid from account# 51-44-542. Second of motion by Mr. Maligranda. Motion passed.
11) Contract with Verizon for equipment mounted on water tower -- No progress. Roads are no longer posted; however, weather has likely been holding back further progress on construction.
12) 307 W. Main St. -- Vacant Property -- no update
13) Proposal for Hawkins road project -- Paperwork has been send to IL DOT. We were not able to meet our target to advertise project by late March/early April. There may be insufficient time to approve bids by May board meeting but we will try.
14) Truck Purchase -- State Bid -- The capital equipment plan had targeted replacement of a 2004 dump truck this year. Due to changes on engine requirements with International and other issues, public works does not believe it is a good time to move forward with replacement of the dump truck and it is best to defer this a year or two. Alternatively, they would like to move forward with replacement of the 2009 flat bed truck which was slated for replacement in with the next year or two. A 2017 Ford F350 is available through the state bid program at $30,438.00 The Village could receive $8,800.00 in trade in for the 2009 Ford including the snow plow. Public works has received estimates for a replacement body, lights and snow plow at $12,060.00 (these items would require an advertisement for bid) and lettering would be an additional $500.00. Total cost is approximately $34,238.00. Motion to recommend board approval on replacement of 2009 Ford 350 and related equipment not to exceed $35,000.00 from line item 51-44-831 by Mr. Elsen. Second of motion by Mr. Maligranda. Motion approved.
15) Benton Street -- Trail head Discussed draft proposal from Fehr Graham. It is the consensus of the committee if the Village can secure funds from the county this would be a good project for the Village. If we move forward with the project we should do it right. If funding cannot be secured, the project is outside the current budget of the village.
16) Heavy Load Permits - Attorney Gaziano has provided updated draft. Some brief discussion. Recommendation is for all committee to review the document and provide feedback Mary.
17) RRWD projects - Fuller Trunk Line - C, in progress. Meeting scheduled with RRWRD on Tuesday, April 4, to clarify some finance issues related to the IGA.
18) Street Projects - Once Hawkins Road project is finalized, we can assess available budget for other maintenance/repair/upgrade road projects.
19) Seasonal Help/Intern - No update.
20) Sidewalk Ordinance - No update.
21) Budget Issues - no discussion beyond what was documented in other discussion areas.
22) Employee Input - no discussion beyond what was documented in other discussion areas.
23) Priority of Attorney Projects --- Verizon, Heavy Load Permits and Highlands
24) WINGIS - no discussio.
25) Street Lights - no discussion
26) Retention and detention ponds in Village Limit - no discussion
27) Walking Path - Prairie path clean up. Chad advised this has been an ongoing activity with the high school for senior service day and will continue this year.
28) IGA Between Village of Winnebago and Winnebago Township - No discussion
29) New Business - A resident has forward information and is seeking Village support for "Art on Fire" project in which there would be a contest to paint fire hydrants in the village in an artistic fashion. Chad indicated public works would be in support of this provided there is minimal administration/cost required by the village, and some basic guidelines are established and agreed to. Apparently this program has been done in Mount Morris so there should be some baseline information. The committee has no objection provided public works employees are agreeable to guidelines reached.
30) Executive Session – none
31) Next Meeting – Monday, May 1, 2017, 5:00 PM
32) Adjournment – Motion for adjournment by Mr. Maligranda. Second of motion by Mr. Elsen. Adjourned meeting at 6:50 PM
Respectfully Submitted,
Michael R. McKinnon, Public Works Chair