Board of Supervisors Minutes
May 6, 2003
The Tama County Board of Supervisors met at 9:30 a.m., May 6, 2003. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; 3rd District Supervisor, Jim Ledvina.
Motion by Vest, Seconded by Ledvina to approve the minutes of the April 29th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Ledvina to approve the following Right-of-Way Policy for fencing and incidentals dealing with right-of-way negotiations for 2003:
· Right-of-Way, 2.90 times the assessed valuation
· Borrow Areas and Slope Easements, 1.45 times the assessed valuation
· Fence, to be repaired by the County
· Crop Loss: Corn, $450.00 per acre
Beans, $350.00 per acre
Oats & Seed, $150.00 per acre
Hay & Pasture, $100.00 per acre
· Damages for fruit trees and ornamental trees, buildings, wells, etc. are to be negotiated
All Voted Aye. Motion Carried.
At 9:50, the Board met with Mary Warnell, 290th St., presenting a petition from area residents to place an embargo on 290th Street to reduce the amount of heavy trucks using the road to connect to County Road T-47. She said that a vehicle accident was reported due to dust problems. The residents were concerned that more accidents may happen due to low visibility and high speed travel by big trucks. If the road had an embargo the trucks would be required to use Highway 30 and C Avenue which has dust control applied during the Iowa D.O.T 's four-lane construction project on U.S. Highway 30. The Board did not want to embargo 290th Street and force trucks to turn off of Highway 30. Trucks waiting to turn would present a dangerous situation for highway travelers without the safety of a turning lane. After the Highway's four lanes are constructed it would be safer for trucks to use the C Avenue route off of Highway 30. County Engineer, Lyle Brehm, also mentioned that C Avenue from Highway 30 to the quarry could be scheduled for pavement to attract quarry traffic to C Avenue. This would alleviate a lot of the traffic on 290th Street. The project to pave C Avenue could be scheduled within two years. An embargo for 290th Street could be considered at that time as well. The Board encouraged the residents, in the meantime, to purchase dust control for their house frontage to alleviate some of the visibility problems near their driveways.
Motion by Ledvina, Seconded by Vest to approve the 28E Agreement with Child Support Recovery Unit in Marshalltown:
RESOLUTION 5-6-2003A
WHEREAS, Tama County agrees to comply with Title IV-D of the Social Security Act,
BE IT RESOLVED, that the Board of Supervisors of Tama County approves the Child Support Recovery, 28E Agreement, with the Recovery Unit in Marshalltown for six years, ending June 30, 2009; and authorizes Chairman Keith Sash to sign the agreement for Tama County.
Roll Call Vote: Ledvina, aye. Vest, aye. Sash, aye. Resolution passed and adopted this 6th day of May, 2003. Keith Sash, Chairman, Board of Supervisors.
Motion by Ledvina, Seconded by Vest to approve the claims for payment as presented on the Auditor’s Claim Register. All Voted Aye. Motion Carried.
Motion by Ledvina, Seconded by Vest to adjourn the meeting at 10:20 a.m. All Voted Aye. Motion Carried.
Board of Supervisors Minutes
May 13, 2003
The Tama County Board of Supervisors met at 9:30 a.m., May 13, 2003. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; 3rd District Supervisor, Jim Ledvina.
Motion by Ledvina, Seconded by Vest to approve the minutes of the May 6th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Ledvina, Seconded by Vest to approve the claims for payment as presented on the Auditor’s Claim Register. All Voted Aye. Motion Carried.
Chairman Sash adjourned the meeting at 10:10 a.m.
Board of Supervisors Minutes
May 20, 2003
The Tama County Board of Supervisors met at 9:30 a.m., May 20, 2003. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; Absent for funeral: 3rd District Supervisor, Jim Ledvina.
Motion by Vest, Seconded by Sash to approve the minutes of the May 13th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Vest, Seconded by Sash to approve the following Resolution to set Drainage District levy rates:
RESOLUTION 5-20-2003A
BE IT RESOLVED that the Tama County Board of Supervisors hereby sets the levy rates for Drainage Districts for the 2004 fiscal year as follows:
Drainage District No 1. 5% of original assessment
Drainage District No. 2 No levy
Drainage District No. 3 No Levy
Roll Call Vote: Vest, aye. Sash, aye. Absent: Ledvina. Resolution passed and adopted this 20th day of May 2003. Keith Sash, Chairman, Tama County Board of Supervisors. John A. Adams, County Auditor.
Motion by Vest, Seconded by Sash to approve the cigarette permit renewal application for Dysart Rec., Inc., Dysart. All Voted Aye. Motion Carried.
Motion by Vest, Seconded by Sash to approve the following Resolution to abate property taxes on certain mobile homes that no longer exist:
RESOLUTION 5-20-2003B
BE IT RESOLVED that the Tama County Board of Supervisors abates the current and delinquent tax, penalties and interest on the following mobile homes as requested by the County Treasurer:
NAME TAX DIST. VIN MODEL TAX
Russ Overlin 680 E5012CK23036 1968 415.00
Loren Lench 650 6212251025 1968 Spirlin 91.00
Laura Nieman 530 5417 1971 Park (junked) 206.00
Demecio Lera 530 60122AH2290 1969 Academy (junked)259.00
Roll Call Vote: Vest, aye. Sash, aye. Absent: Ledvina. Resolution passed and adopted this 20th day of May 2003. Keith Sash, Chairman, Tama County Board of Supervisors. John A. Adams, County Auditor.
Motion by Vest, Seconded by Sash to approve a $22.00 claim for a fee to the Poweshiek County Engineer for a meeting attended by Susan Jones and Chris Wilson. All Voted Aye. Motion Carried.
Motion by Vest, Seconded by Sash to approve the claims for payment as presented on the Auditor’s Claim Register. All Voted Aye. Motion Carried.
Chairman Sash adjourned the meeting at 10:25 a.m.
Board of Supervisors Minutes
May 27, 2003
The Tama County Board of Supervisors met at 9:30 a.m., May 27, 2003. Present: 2nd District Supervisor, Keith Sash; 3rd District Supervisor, Jim Ledvina. Absent for funeral: 1st District Supervisor, Larry Vest.
Motion by Ledvina, Seconded by Sash to approve the minutes of the May 20th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
At 9:45, the Board met with Tim Wigel, representing Mid-Iowa Community Action (MICA), requesting a partial property tax exemption for apartment buildings in the elderly housing program in the Tama and Toledo area. Chairman Sash stated it would be very difficult to offer a partial exemption with the recent shortfall in State revenue and other budget considerations. Mr. Wigel acknowledged the difficult budget position the County and cities were facing. No action taken.
At 10:00, the Board held a County Budget Amendment hearing. No public comment was received.
Motion by Ledvina, Seconded by Sash to close the public hearing at 10:05. All Voted Aye. Motion Carried.
Motion by Ledvina, Seconded by Sash to approve the following resolution to amend the 2002-2003 county budget expenditures as published:
RESOLUTION 5-27-2003A
BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the amendment to the 2002-2003 county budget expenditures as follows:
· Public Safety & Court Services (1) $14,000 - unexpected autopsy fees for State Medical Examiner.
· Physical Health (3) $39,259 - Grants received for health programs not budgeted.
· Social Services (3) $20,000 - Juvenile detention and shelter care increases/ elderly transportation program.
· Transportation (7) $503,366 - Adjustment to Road Dept. budget for prior year's unused funds for projects in the current year.
· Housing (6) $90,000 - Unanticipated grant for housing rehabilitation projects in the current year.
· Economic Development (6) $10,000 - Vision Tama County grants to qualified cities.
· Interprogram Services (9) $5,000 - costs of legal publications including HIPAA notices and printing.
BE IT FURTHER RESOLVED, that the foregoing amendment is appropriated to department budgets as follows:
Fund 0001 Board of Supervisors (01) $ 5,000 legal notices
Fund 0001 Economic Develop (01) $ 10,000 economic development grants
Fund 0001 Housing Rehab. (01) $ 90,000 home ownership grants
Fund 0001 Physical Health (23) $ 39,259 expenses for health grants
Fund 0001 Medical Examiner (28) $ 14,000 autopsy fees
Fund 0002 Juvenile Justice (29) $ 15,500 detention services
Fund 0001 Van Transportation (39) $ 4,500 elderly rides
Fund 0020 Road Department (20) $503,366 prior year road projects
TOTAL $681,625
Roll Call Vote: Ledvina, aye. Sash, aye. Absent: Vest. Resolution passed and adopted this 27th day of May 2003. Keith Sash, Chairman, Tama County Board of Supervisors. John A. Adams, County Auditor.
At 10:15, the Board held a bid opening for two bridge projects:
Bidders Project: L-CO86(01)--73-86 estimated at $155,318; a 70.0' X 30.0' I-Beam bridge near the SW corner of section 24-84-13 (Oneida Township); approximately 0.8 mile south of the junction of County route E-36 and X Avenue.
Bidders: McCulley Culvert, 1074 Hwy 63, Barnes City, Iowa; $180,053.20
Cunningham-Reis, 3569 Richland Road, Van Meter, Iowa; $189,395.20
Taylor Construction, 7314 Columbus St., New Vienna, Iowa; $265,675.60
Motion by Ledvina, Seconded by Sash to accept the low bid from McCulley Culverts, Barnes City, Iowa; $180,053.20 for project L-CO86(01)--73-86; and authorize Chairman Sash to sign the construction contract for Tama County. All Voted Aye. Motion Carried.
Bridge Project: L-CO86(02)--73-86 estimated at $71,089.; a 100.0' X 30.0' I-Beam bridge located 0.8 mile south of the NW corner of Section 35-85-14 (Perry Township); approximately 0.2 mile north of 220th Street on Q Avenue.
Bidders: None. (County Engineer stated that the road department would be constructing the bridge since no bids were received.)
Motion by Ledvina, Seconded by Sash to reject any and all bids on bridge project L-CO86(02)--73-86 as requested by the County Engineer. All Voted Aye. Motion Carried.
Motion by Ledvina, Seconded by Sash to approve the renewal contract between Tama County and MAXIMUS, Inc., Oakdale, MN, for annual development of a central services cost allocation plan based on actual costs for fiscal years 2003 and 2004 for fees not to exceed $5,750 for each audit year. The Board further approves to authorize Chairman Sash to sign the contract for Tama County after approval by the County Attorney. All Voted Aye. Motion Carried.
At 10:30, the Board met with Deb Calderwood, Tama County Economic Development, for an update on the program 'Opportunity Works'.
Motion by Ledvina, Seconded by Sash to approve the claims for payment as presented on the Auditor’s Claim Register. All Voted Aye. Motion Carried.
Motion by Ledvina, Seconded by Sash to adjourn the meeting at 10:40 a.m. All Voted Aye. Motion Carried.