Exhibitors
Cancellation, legal liability and property insurance
Who should use this form? / You should use this form if any one of the following applies to you:1 – you are based outside the UK
2 – you wish to cover your stand at more than one event
3 – your budget is greater than £15,000.
A minimum premium of £400 plus Insurance Premium Tax will apply to quotes requested using this form. Alternatively, our pre-priced proposal forms are a quick and easy way to arrange cover for exhibitors based in the UK. Premiums start at £70. Visit www.hiscoxbroker.co.uk/events
How does this form work? / Sections 1, 2, 3, 4 and 9 are mandatory sections. Sections 5, 6, 7 and 8 only need to be completed if you require the cover in that section. If you wish to cover your stand at more than one event, please complete the table at Annex A. If you have any questions please get in touch:
By telephone: +44 1206 773851. Our office is open between 9am and 5pm, Monday to Friday.
By email: .
Section 1 – Your exhibitor insurance requirements / Please select the cover you require from the options below.
Coverage options / Is coverage required?
Cancellation and abandonment / Yes No
If Yes, please complete Section 5.
Legal liabilities / Yes No
Public liability (PL) – damage to third-party property or injury to
third-parties (e.g. people visiting your stand).
Employers’ liability (EL) – injury to your employees and volunteers. This cover is only available if you also take PL cover. / Yes No
If Yes, please complete Section 6.
Property – covering your property and hired-in property used on your stands. / Yes No
This cover is only available if you also choose legal liability and/or cancellation and abandonment cover.
If Yes, please complete Section 7.
Terrorism - this cover applies to the cancellation and property sections of this policy. / Yes No
If Yes, please complete Section 8.
What currency do you want the quote to be in?
(this is normally the currency in which the budget is held)
Section 2 – Exhibitor details / Your name
Name of organisation
Address
Postcode / Country
Telephone no. / Email
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Exhibitors
Cancellation, legal liability and property insurance
Have you ever suffered any losses which were or could have been covered by this type of insurance in the past five years? /Yes No
If Yes, please give details:
How did you hear about us?
Existing customer / Directory / Online advertising
Recommendation / Press / Internet search (e.g .Google)
Exhibition / Other (please specify)
Section 3 –
Information about the event / Event name
Event website
Event open date / From / // / To / //
Your tenancy dates at the venue (including build-up and breakdown) / From / // / To / //
Is any part of this event to be held in the open, or in a tent, marquee or temporary structure? / Yes No
Section 4 –
Information about the venue / Venue name
Venue address
Postcode / Country
Section 5 –
Cancellation and abandonment cover / Please complete this section if you require cancellation and abandonment cover.
Expenses
(this is the total of everything you spend exhibiting at this event – e.g. stand build costs, printing, travel, accommodation etc)
Adverse weather is automatically provided as part of your cancellation cover for indoor exhibition stands.
Do you require adverse weather cover for any part of your stand if it is be held in the open, in a marquee or in a temporary structure? /
Yes No N/A
Section 6 –
Legal liabilities cover / Please complete this section if you require legal liabilities cover.
Public liability (PL) cover
This covers claims for damage to third-party property or injury to third-parties.
What limit of public liability (PL) cover do you require?
1 million / 2 million / 5 million / 10 million / Other
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Exhibitors
Cancellation, legal liability and property insurance
Does your exhibition stand involve any potentially hazardous or unusual activities that could cause injury to anyone or damage to property (e.g. equipment demonstrations)? / Yes NoIf Yes, please give full details including safety measures taken:
Employers liability (EL) cover
This cover is a statutory requirement in the UK. It covers claims for damages following an injury to someone working for you at the insured event. This includes permanent and temporary staff, and volunteers (see the Key Facts document and policy wording for more details).
Please note that:
1 - we only offer EL cover along with PL cover, not on a standalone basis;
2 - the standard limit we give is £10,000,000, or currency equivalent;
Do you require employers’ liability (EL) insurance for this event?
3 - we cannot cover employees of contractors you have hired, such as catering and bar staff.
How many employees, volunteers and temporary staff do you require cover for?
Section 7 –
Property cover / Please complete this section if you require cover for property you own or property you have hired.
Description / Value
General stand property:
Hired property:
e.g. property owned by the event organiser, hired exhibition stand, lifting machinery
Laptops and portable communications equipment
Flat panel display screens/TVs
Audio visual/multi-media equipment
Other
Do you wish to cover this property whilst in transit to and from the venue? / Yes No
Will the property be left unattended at any point during the event? / Yes No
If Yes, please give details of all security arrangements:
Section 8: Terrorism cover
Part 1 / Please complete Part 1 if both of the following applies to you:
· The organisation that will hold this insurance policy is based in England, Scotland or Wales
· This event, or any of the events detailed in Annex A, is/are taking place in England, Scotland or Wales.
If this is does not apply to you, please go to part 2.
Provided you can answer Yes to Conditions 1 and 2 below, we automatically extend any cancellation and property cover offered by this policy to include losses caused by a certified act of terrorism which occurs during the period of insurance, where the attack results in physical damage or destruction of property within Great Britain.
If you answer No to either Conditions 1 or 2 below, this policy will not include terrorism cover.
Condition 1
Are either one of the following two statements true? / Yes No
1. Any property my organisation owns (e.g. buildings, contents etc.) is covered by an insurer who is a member of Pool Reinsurance Company Limited and this insurance includes terrorism cover. (A list of insurance companies who are members of Pool Reinsurance Company Limited, can be found at www.poolre.co.uk)
2. My company has no insured property.
Condition 2
Are either one of the following two statements true? / Yes No
1. Any other events my organisation chooses to insure against cancellation also have terrorism cover provided by an insurer who is a member of Pool Reinsurance Company Limited and these policies will not be cancelled.
2. This is the only event my organisation plans to insure against cancellation between now and the end of this event.
Part 2 / Please complete Part 2 if either of the following applies to you:
· The policy will be held in the name of a private individual (rather than a company)
· The insured is an organisation located outside England, Scotland or Wales
· This event, or any of the events detailed in Annex A, is/are taking place outside of England, Scotland or Wales.
Would you like to include cover for losses caused by an act of terrorism? / Yes No
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Exhibitors
Cancellation, legal liability and property insurance
Section 9 -Declaration and signatures / Duty of disclosure
It is your responsibility to disclose all material information that is known to you and which might influence our judgment in determining the scope of cover, the price or whether or not to accept your risk. If you are in doubt as to whether any information is material, you should disclose it.
Confidentiality and data protection
By signing this proposal form you consent to Hiscox using the personal data you provide to us for the purpose of arranging and administering your insurance. This may also include sensitive personal data where necessary. We may share your personal data with third parties such as insurance providers, claims adjusters, fraud detection and prevention services and regulatory authorities. Where personal data relates to anyone other than yourself, you must obtain the consent of the person to whom the information relates, both to the disclosure of such information to us and its use by us as set out above.
All personal data will be treated in confidence and in compliance with the Data Protection Act 1998. You have the right to apply for a copy of your information (for which we may charge a small fee) and to have any inaccuracies corrected.
Law and jurisdiction
You and we are free to choose the law applicable to this contract. Unless specifically agreed to the contrary this insurance shall be subject to English law and the policy wording will be in English.
Declaration
I declare that (a) this proposal form has been completed after proper enquiry; (b) its contents are true and accurate and (c) all facts and matters which may be relevant to the consideration of my / our proposal for insurance have been disclosed.
I undertake to inform you before any contract of insurance is finalised, if there is any material change to the information already provided or any new fact or matter arises which may be relevant to the consideration of my/our proposal for insurance.
I understand that the non-disclosure or misrepresentation of a material fact or matter will entitle the insurer to avoid this insurance.
I declare that:
1. I have not been convicted of any offence (other than motoring offences and spent convictions) in the last five years;
2. I have not been declared bankrupt in the last five years (including business partners);
3. I have not had another insurer decline, refuse to continue or apply special terms for anyone whose property or event is to be insured;
4. I am not aware of any current circumstances that could lead to a claim under this policy;
5. I understand that the signing of this proposal form does not bind me to purchase the insurance but agree that, should a contact of insurance be concluded, this proposal form and the statements made in it and the information provided in connection with it will be relied upon by us in deciding whether to accept this insurance.
We require a signature in ink.
Name
Signature / Date / //
Please check that you have completed all relevant sections then return the signed and dated form to us:
Email:
Fax: 0800 042 0335/020 7448 6963
Post: Hiscox, PO Box 501, Sittingbourne, ME10 9AF
You should keep a copy of this form for your records.
Policies are underwritten by Hiscox Underwriting Ltd on behalf of certain syndicates at Lloyd's (managed by Hiscox Syndicates Ltd) and Hiscox Insurance Company Ltd. Hiscox Underwriting Ltd is authorised and regulated by the Financial Conduct Authority. Hiscox Syndicates Ltd and Hiscox Insurance Company Ltd are authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and Prudential Regulation Authority.
T 0800 840 2469F 0800 042 0335 / E
www.hiscoxgroup.com / For training and quality control purposes, telephone calls may be monitored or recorded.
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Exhibitors
Annex A – coverage requirements for multiple stands
The information provided in the sections 3 to 8 of this form should relate to the largest stand. Please use this table to give details of other stands you wish to include in this quote. You may require different levels of cover for each stand. Please continue on another table if required.
Are any of your exhibits being displayed in a marquee, temporary structure or out in the open? / Yes No / Are any of these events dependent on other events? / Yes NoInformation about the event / Coverage requirements
Event name / Venue name and address including postcode / Event open and close dates / Expenses (if cancellation cover required) / Public liability limit required / Number of employees or volunteers at the event (if employer’s liability cover required) / If you require property cover enter the type and value of property. Please indicate ‘same as section 7’ if this is the case.
Policies are underwritten by Hiscox Underwriting Ltd on behalf of certain syndicates at Lloyd's (managed by Hiscox Syndicates Ltd) and Hiscox Insurance Company Ltd. Hiscox Underwriting Ltd is authorised and regulated by the Financial Conduct Authority. Hiscox Syndicates Ltd and Hiscox Insurance Company Ltd are authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and Prudential Regulation Authority.
T 0800 840 2469F 0800 042 0335 / E
www.hiscoxgroup.com / For training and quality control purposes, telephone calls may be monitored or recorded.
8702 06/16