University of Waterloo

Report for

[Undergraduate/Graduate/Augmented]

academic program review

Degree (s)

in
[Program]

Volume I – Self Study Report

[Date/Month/Year]

Self-Study Report –[Name of programunder review]

TABLE OF CONTENTS

TABLE OF CONTENTS

1.BACKGROUND

1.1 Program’s History

1.2Program’s Goals

1.3Assessment of Program

1.4Program Offered

1.5Description of Fields Offered – for Graduate Programs

1.6 Previous Program Reviews

1.7Self Study Process

2.HUMAN RESOURCES

2.1Department/Program

2.2Faculty Members

2.3Staff Members

3.RESEARCH

3.1 Research Output

3.2External Research Funding

3.3 Graduate Supervision

3.4Financial Support for Graduate Students

4.TEACHING ASSIGNMENTS

5.PHYSICAL AND FINANCIAL RESOURCES

5.1Library

5.2Laboratory Facilities

5.3Computing Facilities

5.4 Space

5.5Graduate Student Space

6. Teaching

6.1Learning Objectives

6.2Learning Community

6.3Program Regulations, Management and Advisement

6.4Courses Offered

6.5Graduate Courses [delete if UG Self-Study and renumber accordingly]

6.6Internationalization and Collaboration

6.7Co-operative Education and Experiential Learning

CECA report can be included here

7. Undergraduate Students [delete IN Graduate Self-Study and renumber accordingly]

7.1Undergraduate Applicants

7.2First Year Students [for most ARTS programs this will refer to second year students]

7.3Co-operative Undergraduate Education

7.4Upper Year Students

7.5Graduates [from Bachelor Program]

8.Graduate Students [delete if undergraduate self-study only and renumber accordingly]

8.1Graduate Applicants

8.2Admission Requirements

8.3Source of Students

8.4Retention Rates

8.5Student Publications

8.6Projected Intake/Enrolment

8.7Post Graduate Employment

9.Equity and academic integrity

9.1Equity

9.2 Academic Integrity

10.Program Strengths, Challenges, Weaknesses

10.1Summary of Strengths, Challenges and Weaknesses based on Self-Study

10.2Opportunities for Program Improvement and Enhancement

11.Topics for Advice

11.1Request for Insights from External Consultants

1.BACKGROUND

1.1Program’s History

  • Date program started
  • Date co-op stream started (if applicable)

1.2Program’s Goals

  • What is the program/department trying to accomplish?
  • How do these goals relate to those of the Faculty and University?

1.3Assessment of Program

  • How does the program/department rank/rate provincially, nationally, and if possible internationally?

1.4ProgramOffered

  • List of programs offered including minors, options, diplomas, certificates and degrees

1.5Description of Fields Offered – for Graduate Programs

  • List and describe fields, if any are offered, for graduate programs.

*Note: If units wish to change any of the fields they will need to complete the template for major modifications and obtain the normal internal approval from Department/School, Faculty, Senate Graduate and Research Council, and Senate. *Note: These fields MUST be those previously approved and listed in the online application

1.6 Previous Program Reviews

  • Actions taken (if any) on previous review’s recommendations (list previous review’s

recommendations as an Appendix. Link with accreditation review, if any).

1.7Self Study Process

  • How did the department involve faculty and staff members, students, alumni and employers (if there is a co-op stream or internship) in preparation of the self-study?

How were students consulted for this self-study?

What role did students play in creating this self-study?

2.HUMAN RESOURCES

2.1Department/Program

  • What is the administrative organization and reporting structure for faculty and staff positions? (Include an organization chart or other similar diagram if useful to do.)

2.2Faculty Members

Comment on:

  • Size of the department/programs and changes over the last seven years;
  • Number of current full-time faculty members by rank; -
  • Age profile of current faculty members listed in tables 2.2.2 (Data should be discussed/presented so as not to link specific individuals with their age); -
  • Commitment to replacement of retirements (if any);
  • Vacant positions;
  • Cross appointments;
  • Adjunct faculty members;
  • Impact of lost positions (if any);
  • Faculty members’ workloads – if they vary give an explanation.

Table 2.2.1 –produced by Department (only for 3 years).

TABLE 2.2.1
Faculty Members Holding Departmental Administrative Positions
Over the Time Interval Included in the Self-Study
Year / Chair/Director / Associate
Chair/Director
Undergraduate / Associate
Chair/Director
Graduate
2015/16
2016/17
2017/18

Table 2.2.2 - produced by Department (only for 3 years).

TABLE 2.2.2
Faculty Complement in [Department/School] Over the Time Interval Included in the Self-study (September count dates)
Year / Male / Female / Open Position / Total Number
2015/16
2016/17
2017/18

Table 2.2.3 - (Graduate program only)IAP produces an extract of faculty members and provides the list of approved fields, as per the Graduate Studies Office, for the program. Departments are responsible for filling in the supervisory privileges and the primary field of each faculty member.

Comment on:

  • Contents of Table 2.2.3. The intent of this table is to establish the strength and the degree of involvement of the faculty complement participating in each field of the graduate program(s) and whose CVs are provided in Volume II of the Brief. This is an important element in the assessment of program quality.
  • Data should be limited to current faculty (Table 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department. Note - only include sessionals and adjuncts who have key roles.

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Self-Study Report –[Name of programunder review]

Table 2.2.3 –(Graduate program only)

Category 1: tenured or tenure-track faculty members whose involvement is primarily in the program under review. (For this purpose the Masters and doctoral streams of a program are considered as a single program. Membership in the graduate program, not the home unit, is the defining issue. For undergraduate programs, include non-tenure track faculty members who are essential to your program eg. continuing lecturers)

Category 2: tenured or tenure-track faculty members who are involved in teaching and/or supervision in other graduate programs in addition to participating in the graduate program under review.

Category 3: other participating faculty: this category may include those participating in teaching graduate courses on a regular basis, continuing lecturers, emeritus professors with supervisory privileges and/or persons appointed from government laboratories or industry as adjunct professors. For professional programs this may include on-going contract faculty. Please explain who would fall into this category at your institution.

TABLE 2.2.3
Graduate Student Supervisionand Graduate Fields3
Faculty Name / Rank / Gender (M/F) / Home Unit1 / Supervisory Privileges2 / Field 1 / Field 2 / Field 3
Category 1
Aaaa – Assistant
Bbbb – Professor
Cccc – Associate
Dddd – Professor
Category 2
Eeee - Associate
Category 3
Ffff – Assistant

Note:

  1. This is the primary department of the faculty member associated with the program under review. Appointment Type and Department Org Unit are as recorded in Human Resources. Only include those faculty members currently involved in this program. Appointment Type and Department Org Unit are as recorded in Human Resources.
  2. The level of supervisory privileges help by each faculty member, e.g., full, Masters only, co-supervision only, etc.
  3. The approved fields of students in which a faculty member is active. A single faculty member may be active in several different fields.

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Self-Study Report –[Name of programunder review]

All Category 1 Faculty members’ CVs are required as a separate volume of the self-study (Vol. II).

All CVs must be provided in one consistent format of your choice.

However, Departments are encouraged to present CVs in the format used by the Tri-Councils.

Using tables or bullet points highlightthe areas below, based on information from faculty CVs in Volume II:

  • Awards, honours, recognition received (e.g., Distinguished Teaching Award, CRC, FRSC, etc.) (Obtained from Volume II);
  • Number offaculty members involved with professional/disciplinary associations (obtained from Volume II);
  • Number offaculty members who are journal editors and/or sit on editorial boards (obtained from Volume II);
  • Number of faculty members involved as reviewers for journals and granting agencies (obtained from Volume II);
  • Number of faculty members involved with community service.

2.3Staff Members

Comment on:

  • Age profile of support staff over the last seven years;
  • Impact of lost positions (if any);
  • Any changes in staff complement;
  • Number, type and;
  • Overtime.

3.RESEARCH

3.1 Research Output

Annual research output by faculty members over the last seven years; journals, conference proceedings, presentations/year/faculty member; books and book chapters produced; patents gained (if any) (obtained from Volume II).

Table 3.1.1 - produced by Department

TABLE 3.1.1
Research Output and Creative Activity
Period / A / B / C / D / E / F / G / H / I / Total
2010
2011
2012
2013
2014
2015
2016

A = books and monographs

B = edited books and monographs

C = chapters in books and monographs

D = refereed journal articles

E = refereed conference proceedings

F = presentations at conferences

G = technical reports

H = invited/keynote addresses

I = others

3.2External Research Funding

Note: Tables 3.2.1 and 3.2.2 are to be completed for graduate programs only. More generalized comments will suffice for an undergraduate self-study.

Comment on:

  • Faculty members’ external research funding over the last seven years
  • Average annual $ value of research funding by faculty member over the last seven years and main sources of grants/contracts;
  • Any changes over the period (obtained from Volume II).

For Graduate Only

  • Table 3.2.1 is intended to show the amount of funding available to support faculty research and potentially available to support graduate students’ work, either through the provision of stipends or materials for the conduct of the research. For this reason, grants for travel and publication awarded to faculty are not included in this table (they may be included in the appropriate place in individual CVs or in a separate table).
  • Data is limited to current faculty (Table 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

Table 3.2.1 - IAP (together with Office of Research) provides an extract of research funding in your programs

TABLE 3.2.1
Operating Research Funding ($) by Source and Year1 Source
Fiscal
Year2 / Tri-Agency
Awards3 / Public Sector and Non-Profit Funding4 / Private Sector Funding5 / Internal Awards6 / Equipment
Awards7 / Total
2010/11
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
Totals

Note:

  1. Data isreported on the primary investigator only. Table includes research awards for primary investigators included in Table 2.2.3.
  2. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.
  3. Excludes equipment grants (e.g., NSERC RTI).
  4. Excludes equipment grants and internal awards (e.g., CFI, UW-RIF, UW-SSHRC).
  5. Includes funding received from industry partners.
  6. Includes UW-RIF and UW-SSHRC.
  7. Includes NSERC-RTI and CFI.

Table 3.2.2 - IAP (together with Office of Research) provides an extract of research funding in your programs.

Data is limited to current faculty (listed inTable 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

Comment on:

  • Any major difference in funding between fields.

TABLE 3.2.2
Total External Operating Funding (7 years) by Field1
Field2 / Tri-Agency
Awards3 / Public Sector and Non-Profit Funding4 / Private Sector Funding5 / Equipment
Awards6 / Total
Field 1
Field 2
Field 3
Field 4
Total

Note:

  1. Data is reported on the primary investigator only and includes research awards by field for faculty members identified in Table 2.2.3. Data is reported for the seven most recent fiscal years, from 2010/11 to 2016/17, inclusive. The fiscal year used when reporting research awards is the fiscal year used by the government, which runs from April 1st until March 31st, thus the 2016/17 fiscal year runs from April 1st, 2016 until March 31st 2017. Totals in Table 3.2.2 may not correspond exactly with totals in Table 3.2.1 due to rounding.
  2. Research totals are based on the faculty members (and their associated primary field) listed in Table 2.2.3.
  3. Excludes equipment grants (e.g., NSERC RTI).
  4. Excludes equipment grants and internal awards (e.g., CFI, UW-RIF, UW-SSHRC).
  5. Includes funding received from industry partners.
  6. Includes NSERC-RTI and CFI.

3.3 Graduate Supervision

Comment on:

  • Completed and current master, doctoral and post-doctoral students by faculty member (Table 3.3.1). If there are different types of degrees (e.g., MA, MSc, PhD) separate categories should be added to the table.
  • Various aspects of data presented in Table 3.3.1 (e.g., “As reflected in Table 2.2.3, [X%] of graduate students are supervised by cross-appointed, adjunct, and [if applicable] clinical professors. This distribution is in line with the department’s policy that faculty members in categories 1, 2 and 3, are allowed to supervise a maximum of [X] Masters and [X] PhD students concurrently. For members in categories x, y and z, the limit is [X].”
  • Any odd situation, e.g., very high number of students supervised by one professor.
  • List any major research papers derived from graduate student or postdoctoral fellow work.

Table 3.3.1 - IAP provides an extract of faculty members based on the list in table 2.2.3.Departments are responsible for filling in details regarding the thesis supervisions of each faculty member. This table is meant to demonstrate how program will support students going forward. it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

TABLE 3.3.1
Career and Current Numbers of Thesis Supervisions by Faculty Member
Faculty Name1 / Rank / Career2 / Current3
Masters / PhD / PDF / Masters / PhD / PDF
Category 1
Category 2
Category 3

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Self-Study Report –[Name of programunder review]

Note:

  1. Faculty members are listed in the Categories specified in Table 2.2.3.
  2. Number of thesis supervisions for the total of a faculty member’s career. Faculty members who are involved in more than one graduate program should list the number of students supervised in the program under review and, in parentheses, the total number of students supervised in all graduate programs. If there are different types of degrees (e.g., MA, MASc) the number of supervisions in each degree should be provided in a separate column.
  3. Number of current thesis supervisions for each faculty member. Faculty members who are involved in more than one graduate program should list the number of students supervised in the program under review and, in parentheses, the total number of students supervised in all graduate programs. If there are different types of degrees (e.g., MA, MASc) the number of supervisions in each degree should be provided in a separate column.

3.4Financial Support for Graduate Students

Comment on:

  • Data in tables 3.4.1 and 3.4.2.

Table 3.4.1 - IAP provides this table. Separate tables are provided if there are professional Masters and/or research Masters.

TABLE 3.4.1
Financial Support for Masters Students
Year1 / # (FTEs) and $ Amount of Support2 / Students Funded
External Scholarship3
(#) ($) / University Scholarship4
(#) ($) / TAs5
(#) ($) / RAs6
(#) ($) / Other7
(#) ($) / Total8
(#) ($) / #9 (%) / Average Support10
$
2010/11
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17

Note:

  1. Data is reported on the fiscal year.Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.
  2. # Funded Students is the number of FTEs in the year of students that received some form of support.Specifically, in each term in which a full-time (or part-time) student receives support from any identified source a count of 1/3 (1/9 for part-time) is added to the funded FTE total for that source.Both supported students (FTEs) and $ amount of support exclude inactive graduate students and non-degree students.
  3. External Scholarships are the total funds recorded on the Student Record System as external as reported by external award agencies, or as declared by students for each Fiscal Year.
  4. University Scholarships are the total funds recorded on the Student Record System as internal for each Fiscal Year.
  5. TAs are the total funds paid to teaching assistantship appointments (from HR/payroll records) for each Fiscal Year.
  6. RAs are the total funds paid from research grants to students through Graduate Research Assistantships and Graduate Research Studentships for each fiscal year.
  7. Other funds include any other funds paid through HR/payroll to registered graduate students, e.g., honoraria, casual work, etc. for each fiscal year, including vacation pay from funds paid to teaching/research assistantships.Other funds include graduate bursaries.
  8. Total is the total number of annual FTEs registered (as of count date) in the program, and the total support provided to students in that program.
  9. Number of funded students is the Annual FTE of students funded for each fiscal year.If a full-time student is registered in all three terms in the fiscal year but receives support in only one of those three terms they will be counted as 1/3 of an FTE in the number of funded students.The % shows the percentage of students (FTEs) registered in the program that received graduate support.
  10. Average support per funded student FTEs is the total funding divided by the FTE of students funded for each fiscal year.

TABLE 3.4.2
Financial Support for Doctoral Students
Year1 / # (FTEs) and $ Amount of Support2 / Students Funded
External Scholarship3
(#) ($) / University Scholarship4
(#) ($) / TAs5
(#) ($) / RAs6
(#) ($) / Other7
(#) ($) / Total8
(#) ($) / #9 (%) / Average Support10 $
2010/11
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17

Note:

  1. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17fiscal year runs from May 1st 2016 until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.
  2. # Funded Students is the number of FTEs in the year of students that received some form of support. Specifically, in each term in which a full-time (or part-time) student receives support from any identified source a count of 1/3 (1/9 for part-time) is added to the funded FTE total for that source. Both supported students (FTEs) and $ amount of support exclude inactive graduate students and non-degree students.
  3. External Scholarships are the total funds recorded on the Student Record System as external as reported by external award agencies, or as declared by students for each Fiscal Year.
  4. University Scholarships are the total funds recorded on the Student Record System as internal for each Fiscal Year.
  5. TAs are the total funds paid to teaching assistantship appointments (from HR/payroll records) for each Fiscal Year.
  6. RAs are the total funds paid from research grants to students through Graduate Research Assistantships and Graduate Research Studentships for each fiscal year.
  7. Other funds include any other funds paid through HR/payroll to registered graduate students, e.g., honoraria, casual work, etc. for each fiscal year, including vacation pay from funds paid to teaching/research assistantships. Other funds include graduate bursaries.
  8. Total is the total number of annual FTEs registered (as of count date) in the program, and the total support provided to students in that program.
  9. Number of funded students is the Annual FTE of students funded for each fiscal year. If a full-time student is registered in all three terms in the fiscal year but receives support in only one of those three terms they will be counted as 1/3 of an FTE in the number of funded students. The % shows the percentage of students (FTEs) registered in the program that received graduate support.
  10. Average support per funded student FTEs is the total funding divided by the FTE of students funded for each fiscal year.

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