Project Number:
Completed By: / Date:
Checked By: / Date:
These files can be found at unless otherwise noted.
☐ Req.: Means that is required for all projects.☐: Means that it is used on a project to project basis.
Include? / Description of Item (Code) / Special Notes
☐ Req. / Proposal Contract Admin
(ADMIN1_RCOC12SP102AL_E) / This Document needs to be completed with the same project description, number etc as the paper book title page. All project identifying information is required to be the same on both title pages. This page includes a watermark.
☐ / Is the project description correct?
☐ / Is the project number correct and title correct?
☐ / Is the bid opening date correct? They should match.
☐ Req. / Advertisement Worksheet
(ADMIN2_BidAdvertisement) / This shall be downloaded and filled out by the engineer, reviewed by an administrator, and placed into the proposal (except for the first page).
☐ / Only the one project is listed?
☐ Req. / NTB – Electronic Bid transition (ADMIN2a_Bidexpresstransition) / Notifies contractors of transition from paper to electronic
☐ Req. / NTB – Plan Holder List
(ADMIN2b_BidExpresslist…) / Requires all bidders to register on bid express such that a complete on line plan holders list can be generated
☐ Req. / Schedule of Items (Itemized Bid Sheet) – MERL Blank Bid Sheet
(Name it ADMIN3_BlankBidSheet)
If the work will not include the use of field manager, Bid sheet can be completed using Excel.
For the electronic bid book, place a watermark diagonally across list of bid items “FOR ELECTRONIC BIDDING ONLY” / From: MERL Software
These instructions were writtenwith MERL 5.2.6 and work with MERL 5.2.6 or current version
The MERL Bid Reports, Blank Bid Sheet Report Options, shall have the following settings:
Agency / Road Commission for Oakland County
3 Digit Precision / No
Hide Date / Yes
Include Line # / No
Default Dlr Items / Yes
Hide Contract Info / Yes
Hide Project Info / Yes
Hide Contractor Signature Block / Yes
☐ Req. / Progress Clause (ADMIN4_RCOC12PC) / This also goes in to the Contract. You must delete the MDOT Form Paragraph.
☐ Req. with Sub’s / Completion of Designated and Specialty Items (ADMIN5_RCOC12SP102BL) / Double check the subcontractor category vs. the advertisement.
☐ / Subcontractors properly filled out?
☐ Req. / Bid Guaranty
(ADMIN6_RCOC12SP102CL) / Bid Bond Requirements
☐ Req. / Payment Performance Bond Examples (ADMIN7_RCOC12SP102DL)
☐ Req. / Indemnification, Damage Liability and Insurance (ADMIN8_RCOC12SP107AL)
☐ Req. / Taxes
(ADMIN9_RCOC12SP107BL)
☐ Req. / Law Compliance (ADMIN10_RCOC12SP107CL)
☐ Req. / Federal E-Verify Program (ADMIN11_RCOC12SP107DL)
☐ Req. / Non-Discrimination Clause (ADMIN12_RCOC12SP107EL)
☐ Req. / Protection of Wetlands (ADMIN13_RCOC12SP107FL)
☐ / Maintenance of Traffic (ADMIN14_RCOC12MOT)
☐ / MDOT Special details (i.e. WZD-100-A and WZD-125-E) / From:
Should match title sheet.
Prefix with ADMIN14
☐ / Permits (i.e., MDEQ, MDOT ROW) Prefix with ADMIN14
RCOC Notice to bidders
☐ / Project Coordination Clause (RCOC12NB1)
☐ Req.
☐ Req. / Utility Coordination Clause (RCOC12NB2)
Contact Person (RCOC12NB01L)
☐ / Merchantable Timber (12NB3)
MDOT Notice to bidders
☐ / Multiple Wage Decisions (12NB02) Caution: Do not use 12NB13, that is for federal aid projects.
List others by code.
RCOC Special Provisions
☐Req. / MDOT 2012 Standard Specification for Construction (RCOC12SP100AL)
☐ Req. / Division One – General Provision (Local Let Projects) (RCOC12SP100BL)
☐ Req. / Material Disposal (RCOC12SP100C)
☐ / Minor Traffic Devices and Traffic Regulator Control During and Approved Extension of Time. (RCOC12SO812AL)
☐
List others by code. / Monument Preservation (RCOC12SP821A)
MDOT Special Provisions
☐ / Low Bid Withdrawal Prior to Contract Award (12SP102(D))
☐ New / Debris or Material in Traffic Lane (12SP104(A))
☐ / High Visibility Clothing (12SP-104B-02)
☐ / Construction Staging Areas (12SP107(E))
☐New / Labor Compliance (12SP-107G-01)
☐ / Timely Project Completion and Closeout (12SP108(B))
☐ / Prompt Payment (12SP109(A))
☐ / Non-Compliance with Soil Erosion and Sedimentation Control Requirements (12SP208(A))
☐ / Mobile Attenuator (12SP812(A))
☐ / Traffic Control Quality and Compliance (12SO812(C))
☐ / Payment for Minor Traffic Devices and Traffic Regulator Control (12SP812(F))
☐ / Measurement And Payment Of Temporary Traffic Control Devices (12SP812(N))
List others by code.
MDOT Standard Specifications
☐ Req. / Errata to the MDOT 2012 Standard Specifications (12SS001(A))
Miscellaneous
☐ / Soil Report(s)/ Soil Bore(s). For Building Demos: Hazardous Material(s), and Appraisal(s).
☐ Req. / State of Michigan Prevailing Wages / From: Robin Dunny/Matt Wilson
☐ / Log Plans (Letter size only) – PLEASE BE SURE THAT THE FIRST PAGE IS AN ODD NUMBER PAGE. This is so that it can be torn off easily from the proposal book.
MAKE SURE THAT TRAFFIC SAFETY NOTES ARE INCLUDED IN PLANS!
Notes:
Please make sure that you have the latest MERL report and Adobe Header and Footer Updates. See Andrew Bates for instructions on these.
Creating Proposal PDF
Once you are done with the plans and are ready to put plans on shelf…
- If you are a consultant please do this step and skip the rest since the following is done internally (for the time being anyway).
- See this video on how to create a blank bid sheet from a MERL Estimate.
- Prereq. MERL Est must be created in the Bid Utlity
- Be sure that dlr amounts are already filled out from MERL and that “LUMP” is stated for for the Unit Price for all LS pay items. This is done by MERL now.
- Make sure that Mobilization as a max dollar amount in the dollar amount.
- If the following happens, where you have a the Bid Total line on its own sheet.
- You should change the bottom and top margin of the report!
- See this video:
- Understand that the estimate part of MERL and bid utility are NOT dynamic and if you make a change to the estimate it will not reflect into the bid utility until you reimport and override the exiting bid in the bid utility. Any bids already imported will be lost!
- See this video to see how to create a PDF proposal book.
- See this video to see how to add footers to the above proposal book.
- This process depicts the use of Adobe Professional 9.0. You have some other version which may not be the same.
- There is no need to convert word docs into pdfs for merge. Adobe will do this for you.
- Figure 1 shows a very important step. You must add new otherwise Adobe will strip all of MDOT SP headers and its names.
Figure 1: MAKE SURE YOU ADD NEW!!!!!!!
Contract Documents
Once the bids have been opened the following happens…
- At 11:00 a.m. at the bid openings the bids will be opened and read out loud in the Board Room. At that time the lowest bidder is unofficially determined.
- Send extra copies of the plans and proposal book to construction.
- Soon after the bid tabulation for each contactor will be entered into MERL by Robin, once this is complete the lowest bidder is officially determined.
- A bid recommendation is to be completed to ether reject or accept the lowest bidder. If all bids are rejected are you going to re-bid. You must say why to the Board.
- If we are to accept the lowest bid, Robin will put together the contract from legal which is a completely different document. There is talk that we will just staple the proposal book to this contract.
Changes from………………
(You are receiving this message because you are listed as a registered user of the Design SS/SP system located at the following website:
If you wish to have your name removed from this mailing list, please reply by return email with your request.)
The following 2012 SPs have been updated:
12SP-104B-02 HIGH VISIBILITY CLOTHING - Use in all projects.
12SP-107B-02 NPDES INSPECTION AND RESPONSE - Use in all projects with NPDES coverage.
12SP-204A-02 ASBESTOS REMOVAL AND DISPOSAL - Use where work consists of building or structure demolition, or renovation, where regulated asbestos-containing materials have been identified.
12SP-208A-02 NON-COMPLIANCE WITH SOIL EROSION AND SEDIMENTATION CONTROL REQUIREMENTS - Use in all projects that involve earth disturbing activities.
12SP-501G-04 RECYCLED HOT MIX ASPHALT AND RECYCLED ASPHALT SHINGLES IN SUPERPAVE MIXTURES - Use in all Trunkline Hot Mix Asphalt projects. Do not use on Local Agency Projects.
12SP-501K-03 PAVEMENT RIDE QUALITY (MRI ACCEPTANCE CRITERIA) - Use on all new concrete and multiple course HMA paving projects greater than 1 mile long. Also use on the following projects of any length: a) cold milling and one course HMA overlays, b) one course HMA overlays and c) diamond grinding projects. Consult with CFS Division before using on urban non-freeway projects. Remember to include either the Recommended Special Provision for Managing Diamond Grinding Slurry from Ride Quality HMA or Managing Diamond Grinding Slurry form Ride Quality Concrete in the proposal when using this FUSP. Do not use on Local Agency projects except for new concrete or multiple course HMA paving projects on NHS routes.
12SP-501L-03 TEMPORARY HOT MIX ASPHALT PAVEMENT QUALITY AND COMPLIANCE - Use when the pay item "HMA, Temp Pavt (mix type)" is set up in a project.
12SP-602D-02 HIGH PERFORMANCE PORTLAND CEMENT CONCRETE (GRADE P1M) - Use in all trunkline (including shoulders and ramps) concrete reconstruction projects including unbonded concrete overlays.
12SP-604A-03 QUALITY CONTROL AND ACCEPTANCE OF PORTLAND CEMENT CONCRETE (FOR LOCAL AGENCY PROJECTS ONLY) - Use for all Local Agency projects containing Portland cement concrete, including applications where the concrete is included in other items of work, such as fence posts and sign supports, for example.
12SP-604B-04 QUALITY CONTROL AND ACCEPTANCE OF PORTLAND CEMENT CONCRETE - Use for all projects containing Portland cement concrete, including applications where the concrete is included in other items of work, such as fence posts and sign supports, for example. Note: for all trunkline (including shoulders and ramps) concrete reconstruction projects including unbonded concrete overlays, be sure to also include 12SP-602D-02.
12SP-705A-02 PILE SPLICING - Use in all projects with piling.
12SP-705B-02 QUALITY CONTROL PLAN FOR WELDING PILE SPLICES - Use in all projects with piling.
12SP-707A-02 STRUCTURAL STEEL AND ALUMINUM CONSTRUCTION - Use in all projects having structural steel bridge, steel and aluminum sign structures, luminaires, and miscellaneous structural steel members (including Fracture Critical members).
12SP-713A-02 HEAT STRAIGHTENING DAMAGED STRUCTURAL STEEL - Use in all projects requiring structural Steel heat straightening.
12SP-810A-04 ANCHOR BOLT INSPECTION AND REPORTING AND PAYMENT SCHEDULE FOR OVERHEAD SUPPORT STRUCTURES - Use in all projects with cantilever or truss sign supports, DMS and steel CCTV supports, lighting and tower lighting supports, and traffic signal mast arm supports.
12SP-810C-02 TRAFFIC SIGNAL MAST ARM POLE AND MAST ARM - Use in all projects requiring Traffic Signal Mast Arm Pole, and Mast Arm that have a six anchor bolt foundation.
12SP-810D-02 MAST ARM POLE FOUNDATION AND ANCHOR BOLTS - Use in all projects requiring a Traffic Signal Mast Arm Pole Foundation that has six anchor bolts. Use with pay item: “Mast Arm Pole Fdn, 6 Bolt”.
12SP-811I-03 BLACK PREFORMED PAVEMENT MARKING TAPE - Use in all projects that call for white wet reflective preformed pavement marking tape to be used for lane lines on new concrete pavement. Use with pay item, “Preformed Shadow Tape, __ inch, Black”.
12SP-811J-02 RAISED THERMOPLASTIC RUMBLE STRIPS - Use in all projects calling for thermoplastic rumble strips.
12SP-820B-02 STRAIN POLE FOUNDATION AND ANCHOR BOLTS- Use in all projects requiring a Traffic Signal Strain Pole Foundation that has six anchor bolts. Use with pay item “Strain Pole Fdn, 6 Bolt”.
12SP-820C-02 CASING USED WITH STRAIN POLES AND MAST ARM POLES - Use in projects when casing is required with the pay items; “Strain Pole Fdn, 6 Bolt” or “Mast Arm Pole Fdn, 6 Bolt”. Use with pay item “Casing”.
12SP-820P-03 24-48 CIRCUIT DIGITAL NATIONAL ELECTRICAL MANUFACTURERS’ ASSOCIATION TYPE TRAFFIC CONTROLLER AND CABINET - Use with pay items: “Controller and Cabinet, Digital Type” and/or “Controller and Cabinet, Digital, Master”.
The following 2012 SPs have been added:
12SP-102G-01 JOINT/TWO PARTY CHECKS - Use in all projects with federal funds.
12SP-102H-01 DISSEMINATION OF PUBLIC RELATIONS INFORMATION - Use in all projects.
12SP-102I-01 PASS-THROUGH WARRANTY BONDS - Use in all projects with warranty requirements.
12SP-102J-01 MULTIPLE WARRANTIES - Use in all projects with more than one warranty bond requirement.
12SP-107G-01 LABOR COMPLIANCE - Use in all projects that are subject to the Davis Bacon Related Acts (29 CFR Parts 1, 3 5) or the State Prevailing Wage Act (Public Act 166 of 1965). These are federal or state funded or assisted projects in excess of $2,000, for the construction, alteration, or repair of public buildings or public works.
12SP-501CC-01 HOT MIX ASPHALT MATERIAL TRANSFER DEVICE - Use in all limited access trunkline rehabilitation and reconstruction projects with a single mixture quantity above 10,000 tons. Use in all CPM projects utilizing Gap Graded Superpave mixtures with a single mixture quantity above 10,000 tons.
12SP-501DD-01 RECYCLED TIRE RUBBER MODIFIED HOT MIX ASPHALT MIXTURES PERMISSIVE USE - Use in all trunkline Hot Mix Asphalt projects.
12SP-810Q-01 TRUSS AND CANTILEVER SIGN STRUCTURE STENCILING - Use in all projects that include the pay item “Truss, Type __” and/or “Cantilever, Type __”.
12SP-815A-01 LANDSCAPE PLANTS SOURCE LIST - Use in all landscape projects.
12SP-820AA-01 CELLULAR MODEM, TRAFFIC SIGNAL - To be used in projects with the pay item “Cellular Modem, Traffic Signal”.
12SP-820T-01 ACCESSIBLE PEDESTRIAN SYSTEM - To be used in projects with the pay items “Pedestrian Signal System, (type), (type)” and “Push Button Station, (type)”.
12SP-820U-01 WIRELESS INTERCONNECT FOR CLOSED LOOP TRAFFIC SIGNAL SYSTEM - To be used in projects with the pay item “Wireless Intercn, Closed Loop, (type)”.
12SP-820V-01 LIGHT EMITTING DIODE CHANGEABLE MESSAGE , OPEN-CLOSED SIGN - To be used in projects with the pay items, “Sign, Changeable Message (LED), Open-Closed” or “Sign, Changeable Message (LED), Open-Closed, (type)”.
The following 2012 SPs have been deleted:
12SP810(B) TRAFFIC SIGNAL MAST ARM POLE AND MAST ARM (TRUNKLINE) - Use in all projects requiring Traffic Signal Mast Arm Pole, Mast Arm and Foundation that have four anchor bolts.
12SP707(B) FRACTURE CRITICAL MEMBERS - Use on non-redundant steel bridges and other fracture critical members.
The following 2012 NTBs have been deleted:
12NB03 - MICHIGAN DEPARTMENT OF TRANSPORTATION DISSEMINATION OF PUBLIC RELATIONS INFORMATION -Use in all projects.
12NB07 - JOINT/TWO-PARTY CHECKS - Use in all projects with federal funding.
12NB10 - CERTIFIED PAYROLLS - Use in all projects.
12NB12 - PREVAILING WAGE OVERSIGHT FOR SHORT DURATION PROJECTS - Use in all projects with a progress schedule duration of less than 75 calendar days for construction.
12NB14 - LABOR COMPLIANCE - Use in all projects.
12NB20 - MULTIPLE WARRANTIES - Use in projects that have more than one warranty included in the proposal. Do not use on Local Agency Projects.
12NB30 - LANDSCAPE PLANTS - Use in all projects that include pay items for landscaping plantage. Do not use on Local Agency projects.
12NB35 - PASS-THROUGH WARRANTY BONDS - Use in all projects that have a warranty.
12NB40 - ARRA MONTHLY EMPLOYMENT REPORTS - Use in all projects that are funded by the American Recovery and Reinvestment Act of 2009.
12NB41 - ARRA REQUIREMENTS - Use in all projects that are funded by the American Recovery and Reinvestment Act of 2009.
12NB42 - REQUIRED CONTRACT PROVISIONS TO IMPLEMENT AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) SECTIONS 902 AND 1515 - Use in all projects that are funded by the American Recovery and Reinvestment Act of 2009.
12NB50 - MATERIAL TRANSFER DEVICE - Use in all limited access trunkline rehabilitation and reconstruction projects with a single mixture quantity above 10,000 tons. Use in all CPM projects utilizing Gap Graded Superpave mixtures with a single mixture quantity above 10,000 tons.
12NB70 - VISUAL INSPECTION FOR SUPERPAVE HOT MIX ASPHALT PERCENT WITHIN LIMITS (PWL) - Use in HMA trunkline projects with individual mix quantities of 500 tons or less and Visual Inspection will be used in lieu of paying for HMA Quality Initiative.
All of these FUSPs changes should begin being used with the October 3, 2014 letting.
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