TOPICS ON WHICH NOTES ARE REQUIRED
XVll -PUBLIC EXPENDITURE AND FINANCIAL MANAGEMENT (PEFM):
Point 51 (a): - Status of computerization of treasuries.
Existing Treasuries Computerization Project (C-SFMS) in M.P.
Integrated Treasuries Computerization Project (ITCP) is a major E-Governance initiative by the Directorate of Treasuries, Finance Department, Government of Madhya Pradesh. The project coverage extends to the entire state having a total 229 locations including (FMIS) Finance Department level, Directorate, 07 Divisional offices, 55 Treasuries and 157 sub-treasuries. The project serves to more than 9000 drawing and disbursing officers belonging to all departments of the State Government. The facility provided under it has proved to be extremely useful in improving the financial management of the State. The Budget is controlled by transmission of budget allotments through a centralized mechanism which has resulted in complete stoppage of irregular allotments/re-appropriations/drawal from the treasuries. Up-to-date information of detailed head wise and department wise revenue and expenditure is now available on-line and department's can take remedial measures using this valuable information. For all bills submitted to treasuries, the system not only provides their tracking, but their status is also available on Web-site for DDOs, thereby bringing transparency to the entire system.
Under ITCP, all the operations of fiscal administration have been computerized and implemented in the following subsystems:
Treasury sub-system- Treasuries (55) Sub-Treasuries (157).
Divisional Joint Director Office sub-system-Divisional JD offices (07) along-with Account Training Schools (07).
Directorate of Treasuries & Accounts subsystem- DTA (01), Directorate of Pension (01).
Directorate of financial management & information system –Directorate of FMIS
New Initiatives:
Cyber Treasury
Works Department Drawal Facility (WDDF)
Forest Department Drawal Facility (FDDF),
Salary Information and Management System (SLIM) and
E-payment
Global Budget allocation.
In sequel to the ITCP, the State Government implemented “e-payment” a comprehensive project that eliminates the need to issue physical cheque and introduces transparency in the payment system.
Government of Madhya Pradesh, Finance Department is the first State in the country, to bring transparency in its governance by introducing such kinds of facilities. All payments are cleared through electronic means and in due course of time the payments through cheques would automatically end. Payments to vendors are also cleared through e-payment.
Objectives: -
The main aim of the project was:
- Better Financial Management and Control.
- Monitoring of state revenue and expenditure.
- Effective Management Information System.
SCOPE:
Finance Department
Directorate of Treasuries and Accounts
07 Divisional Offices
55 Treasuries
157 Sub-Treasuries
Stakeholders:
Budget Controlling Officers
Drawing Disbursing Officers.
Agency Banks.
Accountant General Gwalior.
Public for taxes.
Employees and Pensioners.
Solution designed / implemented a service delivered by the project:-
The Comprehensive Centralized State Finance Management System(C-SFMS) comprises of four sub systems that cater to the requirements of the State Finances, namely Financial Management Information System (in the Finance Department), Directorate of Treasuries & Accounts sub-system, Joint Director sub-system and Treasury sub-system.
(i)At FMIS Level:
Daily updated status of detailed head wise expenditure and object head wise receipt for effective monitoring & decision making.
Effective monitoring of loans, equities investments, sovereign guarantees etc at the level of F.D., no possibility of inadvertently converting a loan into grant-in-aid. Specific evaluation of loans and guarantees proposals and payment liabilities of State Government can be correctly worked out.
Provision for on-line stopping and revoking of payments at treasuries.
Functionality for imposing percentage cut on allotted budget.
Effective expenditure and revenue receipt planning.
Consolidation of monthly treasury accounts at F.D level and its comparison with AGMP accounts.
(ii)At DTA Level:
Daily real time statewide information on expenditures and revenue.
Effective budgetary monitoring, management and control (allocation, re-allocation, surrender etc.).
Maintenance of Global masters
Monitoring of treasury operations.
Miscellaneous functionality's like cadre control, monitoring of court cases internal audit, training etc.
(iii)At Treasuries/Sub-Treasuries Level:
On-line checking of all of the bills (in built facility of referring to directives and rules) resulted in eliminating irregular payments or overdrawals.
The bill passing, cheque generation & account preparation is on-line with reduced level of hierarchy; bill status is kept on web-site also.
Provision of Unique receipt number for every bill for further tracking and logging of audit trails of transactions, users-wise, for future references and accountability.
To stop the manipulations in the revenue receipts, facility of treasury-bank interface and challan search on the web-site.
Maintenance of DDO wise employee and pay-record database. Facility of generating salary from treasuries on the basis monthly updated pay record database to stop fictitious payments and overdrawals.
Facility for better monitoring and decision making for expenditure control, analysis of revenue receipts, on-going project & schemes etc to District Administrative set-up (Collectors etc.) Recently, the Prime Minister of India has taken the meeting of District Collectors to exercise their control on expenditures.
Reconciliation of monthly receipt and expenditure figures with the DDO’s for verification against misclassification, overdrawals, fictitious drawals/receipt. This exercise aims in narrowing down the difference between AGMP & Treasury’s accounts.
Maintenance of GPF/DPF & personal loans/advances, to check fraudulent drawals in this category.
Fully automated first pension payment, P.P.O/C.P.O/G.P.O generation.
On-line stock maintenance of stamps, inventory management other valuables.
Salary information system a remote connectivity to maintain the salary generation and pay record databases to the DDO's.
E - Payment system which ensures online payment directly into the beneficiary bank account on same day.
(iv)Divisional JD Level:
Speedy Pay-fixation of Government officials/ employees.
On-line P.P.O/C.P.O/G.P.O generation.
(v)User Level:
User friendly application (bilingual-English & Hindi)
Availability of timely and relevant data.
No redundant data entry, minimized data capture.
Computer generated vouchers, receipts, reports, etc.
Facility to generate e-cheques.
(vi)Stakeholders Level:
DDOs can generate online salary bills from their office or treasury.
Department's /BCO’s /DDO’s can access web-site for updated information on balance budget/expenditure/ revenue receipts/bill status/challan search/pension search.
Works department and Forest Department having online drawal facility by connecting to treasuries using VPNoBB connectivity.
Hard copies of reports can also be obtained from DTA/treasuries etc.
Facility of Interface with Reserve Bank of India; State Bankof India, Accountant General of India, M.P
(vii)Works Department Drawal Facility:
Works Department Drawal Facility (WDDF) as a part of Integrated Treasuries Computerization Project was Successfully Rolled out from April–1-2007. This project is unique and first of its kind in India. This works department drawal facility has replaced the older system of the LOC (Letter of Credit). Earlier in the LOC system there was no budget control and financial monitoring on the Work wise expenditure. After the implementation of the WDDF it is possible to control the work wise budget and generate cheques for the concerning work plan. The features and benefits of the new system developed for Works Department drawals are stated below:
Special Features -
The Cheques of the works department can be generated online from Treasuries and Works department Offices.
New VPNoBB facility to DDO's, Treasuries, Works department DDO’s for online generation of cheques.
To ensure the availability of the required resources for the development programs of the State.
To ensure the availability of the work plan for scheme wise expenditure from the starting of the financial year.
To provide information of administrative cost, available allotment and updated expenditure against each construction works performed by the works department.
Total control over expenditure against available allotment.
Benefited Departments
Public Works Department.
NarmadaValley Development Authority.
Water Resources Department.
Housing and Environment Department.
Public Health and Engineering Department.
Rural Engineering Development Department.
State planning board and Finance Department
DDO's of works department, contractors and general public
Salary Information and Management System (SLIM):
Maintenance of DDO wise pay-record database of employees. Facility of generating on-line salary on the basis monthly updated pay record database to stop fictitious payments and overdrawals.
On-line submission of salary bills using SLIM module by DDO; access from DDO’s office and access also available at treasuries to modify and generate salary bills.
On-line checking of all of the bills (in built facility of referring to directives and rules) resulted in eliminating irregular payments or overdrawals.
The bill passing, cheque generation & account preparation is on-line with reduced level of hierarchy; bill status is kept on web-site also.
Provision of unique receipt number for every bill for further tracking and logging of audit trails of transactions, users-wise, for future references and accountability.
Facility for better monitoring and decision making for expenditure control, analysis of revenue receipts, on-going project & schemes etc to district administrative set-up administration and decision-makers at various levels.
Reconciliation of monthly receipt and expenditure figures with the DDOs for verification against misclassification, overdrawals, fictitious drawals/receipts. This exercise aims at narrowing down the difference between AGMP & treasury accounts.
The status of salary count since initiation is as follows
e- Payment system:
e-payment system of Directorate of Treasuries & Accounts has emerged as the green initiative undertaken by the Finance Department. It is unique in the country as the transactions are real time. It is a fast, safe, secured, paperless, transparent and efficient payment system. It provides quick and direct real time credit to beneficiary’s account and its information is passed on to concerned via mail/SMS. The system has reduced man power efforts, costs, time and automated compilation of accounts with high accuracy.
As of date more than 7.3 lakh vendors, 4.9 Lakh employees and all pensioners of the state are receiving their payments through the e-payment system. The state has been awarded with “The best IT Initiative Award by GOI”. The e-payment system was awarded the Skoch Digital inclusion Gold Award-2012 by the Skoch Group, New Delhi The status of e-payment transactions is as follows
Improving Public-Government Interface (Transparency)-Web-Site:
Web-site is functional to provide interface to the stakeholders and facility to Depts./ BCOs /D.D.Os / Employee/ Pensioner’s etc. This is an attempt towards the goal of transparent Government functioning. The following major information /web based operations are kept on web-
Report on Dept./BCO/DDO/Treasury-wise, major head-wise plan/non-plan expenditure, BCO wise budget status and balance budget availability, & major head wise revenue receipt.
Treasury wise consolidated receipt and expenditure.
List of employees retiring within 02 years
Pension search-first pension payment report &weekly report on finalization of pension cases.
Employee salary statement.
E-payment status and its history.
CIN search(cyber challan), Challan Search, Bill Search facility.
Excel reports on allotment-expenditure and receipts for analysis.
Link to RBI, SBI, NIC, M.P. Pension, CAG & State audit reports.
Important Rules/formats/circulars/events/training etc.
Current events and information.
(X) Global Budget allocation:
No budget allocation process required for Global budget lines.
Better financial management and control with no negative drawals upto detailed head.
Reduction in the work load of BCO for allocation of budget to DDOs while BCO still getting DDO wise expenditure reports.
Smooth and fast disposal of the claims with all time availability of the budget allocation to the DDO level.
It pre-empt frivolous requests for supplementary demands.
Global view of the access to the budget lines irrespective of the geographical location.
It leads to transparency in the system
Integrated Financial Management Information System (IFMIS)
Government of Madhya Pradesh, through Directorate of Treasuries is in the process of implementation of IFMIS which would incorporate planning, budgeting, public works management module, office accounting, accrual based accounting, web based functionality for the updation/modification of data in modules of budget management, online bill submission, FMIS utilities for guarantee etc., employee database, pay record database, salary generation, new pension scheme, human resource management system, off budget withdrawals, internal audit module.
IFMIS Features :
Different features of the IFMIS, which will help DoF, GoMP to achieve the objectives are as below:
Department of Finance and Government of Madhya Pradesh are in process of implementation of Integrated Finance Management Information System (IFMIS). The goal of this implementation is to enhance existing processes for better management of Public Finances in the state. The IFMIS has objective to align the focus of Government Policies, Plans and Programs corresponding to the availability of resources to the economy.
The IFMIS comprises of three sub-systems- Financial Management Information System (FMIS), Human Resource Management Information System (HRMIS) and Pension Management Information System (PMIS). These three sub-systems are further divided into modules and sub-modules. The Web Portal (Cyber Treasury) module is also present as a part of system.
The Sub-systems and modules of IFMIS are given in the following figure:
Cost Details:
The project has been divided into three phases which are:
- Phase I - Implementation Phase of 2 years
- Phase II - Managed IT Phase of 5 years
- Phase III - Extended Managed IT Phase of 3 years
The cost of the project has been estimated for Phase I and Phase II. The Purchaser may/may not decide on for Phase III i.e. Extended Managed IT Phase/Post Warranty Phase after the Managed IT Phase.
Project Execution Status: -
Activity Name / StatusRelease of RFP / Issued RFP on November 13, 2009
Pre Bid Meeting / Conducted pre-bid meeting on December 8, 2009
Release of Corrigendum / Corrigendum to RFP issued on December 31, 2009
Technical Bid Opening / Six bids received on January 29, 2010 :
- TCS, Infosys, CMC , NIIT Technologies, Tech Mahindra, HP India Sales
- Bid Submitted by M/S Tech Mahindra was rejected by the committee as the financial proposal was missing
Preliminary Evaluation of Bids /
- Preliminary Evaluation completed on February 11, 2010
- HP India Sales’ technical bid was non responsive
Demonstration/
Presentation by Bidders / Demonstration by four Bidders on March 25-26 , 2010
Clarifications on Technical Solution / Bidder wise clarifications discussed with Technical Committee on 12th May 2010
Financial Bid Opening / Financial Bids of four qualified bidders opened on May 17, 2010
Financial Bid Evaluation / Results of Financial Bid Evaluation Announced on May 21, 2010 , M/S TCS Ltd. found to be L1 Bidder
Issuance of Letter of Intent / Issued LoI on June 3, 2010 along with Draft Contract
Signing of Contract / Signed contract with TCS on July 7, 2010
Kickoff / Project Kickoff meeting held on July 29,2010
Team Deployment / Team deployed by TCS from July 22, 2010 onwards
Project Plan / Proposed Project Plan submitted by vendor
SRS Committee / SRS Committee Comprising 50 officials formed
Requirement Gathering / Requirement gathering under progress
SRS Approval / SRS sign off completed on April 8, 2011
SDD / System Design sign off completed March,19, 2013
51 (b) Whether any initiatives towards departmentalisation of accounts. If so, whether Principal Accounts, Pay & Accounts Office have been set up in departmentalised Ministries/Departments.
Yes, The State Government has taken initiatives towards the departmentalization of account.
In the backdrop of increasing developmental activities and greater need for decentralization of financial powers at government level, the State Government has taken a decision to introduce Financial Advisor System at the ministry level. In the Ist phase government has approved for creation of post of financial advisors, in ten of its major and importent departments. The financial advisors would be of Additional Secretary level officers taken from the All India Services / State Financial Services cadre. They would act as financial advisors to the respective departments, working directly under the Principal Secretary / Secretary of that department. The financial powers to be delegated to Financial Advisors is being worked out.
51 (C)Office of Inspector General of Registration & Superintendent of Stamps, Madhya Pradesh
(Panjiyan Bhawan, opposite Old Vidhan Sabha, Bhopal-462003)
The Property Administration System (PAS)
The Department of Registration and Stamps is implementing the PAS (Property Administration System) for which it has received the administrative and financial approvals from the GoMP. It plans to computerize all its SRO, DRO, DIG offices and Head Office by December 2013.The department intends to create a Data center which will hosted at the State Data center Bhopal. The department also plans to use the SWAN (State wide area Network) for establishing the connectivity at all the SRO, DRO, DIG offices and Head Office. For the successful execution of the project the department has engaged the following agencies through a transparent bidding process :-
- Project Management Consultant -M/S 3i Infotech Limited
- Software Development Agency-M/S Wipro Limited
- System Integrator -M/S NIIT Technologies Limited
Current Status
The SRS for the software application has been approved and the various modules of the application are under development in consultation with department. The UAT of the application is scheduled in August followed by Pilot Testing and on completion of the above mentioned activities the final rollout of the Project is scheduled for December, 2013.