Lawson State Community College

Official Hiring Flow Chart for Adjunct Faculty

Revised, September 2012

This hiring flow chart has been developed through the cooperation of Department Chairs, Associate Deans, Assistant Deans and Deans at Lawson State Community College. With that in mind, it is the responsibility of all supervisors and candidates to follow the proscribed hiring procedures, effectiveSeptember, 2012,

Step 1: Interview Candidate.

Step 2: Have NEW EMPLOYEE complete and/or secure the following:

  1. Application for employment (if not previously submitted)
  2. Original Social Security Card and Driver’s License

(For HR Use Only; copies will not be accepted)

  1. Request, Authorization, Consent and Release for Background Information
  2. Employment Data Form
  3. Faculty Credentials Approval Forms

Step 3:Collect completed paperwork from the new employee and STAPLE a copy of the employee’s unofficial transcripts to the back of the Faculty Credentials Approval forms.

Step 4: Supervisors mustperformthe following actions:

  1. Assess qualifications and complete the Credentials Approval Form
  2. Secure appropriate signatures for completion of the bottom half of the credentials form.
  3. Approval is required from the Department Chair, Associate Dean, Academic Dean/Career Technical Dean and the Vice President of Instruction before processing can begin.
  4. Complete the Intent to Hire Form
  5. Ensure that the new employee has all items listed in Step 2 beforeescorting them to Human Resources. (Incomplete packets or employees without original SSN cards or driver’s licenses will not be processed in the HR Office)

Step 5:Once the credentials packet is complete, make a copy for your records and escort the new employee to HR for processing. Please do not bring a new employee to HR if their packet is incomplete or if they do not have a valid social security card and driver’s license.

Step 6: Submit the original copy of the Hiring Packet to Human Resourcesfor final processing.

Step 7: Once processing is complete, Human Resources will provide the Department Chair with the employee numberand classes may be assigned at this time.

NOTE: Human Resources will handle all Official Transcript Requests. Employees have 14-business days to submit official transcripts. Failure to render official copies can potentially void the teaching contract.

  1. REQUEST, AUTHORIZATION, CONSENT, AND RELEASE

FOR BACKGROUND INFORMATION

I have been informed and acknowledged that on December 13, 2007 the State Board of Education adopted Policy 623.01 requiring criminal background checks for all new and current employees.

I understand that I may voluntarily consent to the use of my social security account number for the purpose of conducting a criminal background check. I further understand that my voluntary consent to use my social security account number is being requested for purposes of conducting a criminal background check, pursuant to the authority of the State School Board Policy 623.01.

The information I have given in my employment application, interviews, and/or related resumes and documents is true, complete, and accurate.

I understand and agree that if employed, and/or during any period of employment, any false statements, misrepresentations of facts, or omission made by myself become known, my employment shall be subject to immediate termination.

I understand that in the event a conviction for a felony or any crime involving moral turpitude is found that the procedures set out in the guidelines for State Board Policy 623.01 will be followed.

I have read and completely understand this release.

(PLEASE PRINT)

Name: ______

Address: ______

______

SS#: ______DOB:______

Signature: ______Date: ______

NOTE:Lawson State Community College reserves and exercises its right to screen all personnel who will be providing services for the college. This includes volunteers as well as regular employees.

Revised 9/5/2012

EMPLOYMENT DATA FORM

NameSS#

AddressD.O.B.

Gender Race City, State, Zip

Home Phone # Cell Phone #

PositionEmployment Date

Full-Time Part-Time Highest Degree Held

I am an active member of an Alabama Retirement System ( )TRS ( )ERS ( )N/A

In case of emergency, please notify:

Name RelationshipPhone

OR

Name RelationshipPhone

Note: The above information is for Human Resources use only. It is only requestedof applicants who have been offered and accepted employment. Revised 10/10/12

Page 1 of 2—Faculty Credentials Approval Form

LAWSON STATE COMMUNITY COLLEGE

  1. Faculty Credentials Approval Form

(Submit All Originals to HR Office for Processing. Incomplete Packets will NOT be processed.)

Part I: EDUCATION QUALIFICATION

List, from highest degree, certificate or diplomaearnedto lowest, all colleges/ universities you have

attended or transferred from in order to complete the degree, certificate or diploma. DO NOT LIST

degrees, certificates or diplomas that are unrelated to the position you are seeking. Also, DO NOT

list degrees you are currently working towards but have not earned.

______

Name of College/University Degree/ Certif. Major (must be accurate) Year Earned

Diploma Earned

______

Name of College/University Degree/ Certif. Major (must be accurate) Year Earned

Diploma Earned

______

Name of College/University Degree/ Certif. Major (must be accurate) Year Earned

Diploma Earned

Part II: ADDITIONAL CREDIT HOURS (no degree earned):

______

Name of College/University # of Credit Hours Major field of Study

Part III: TRANSCRIPTS REQUEST:

ATTACH COPIES OF YOUR UNOFFICIAL TRANSCRIPTS TO THIS FORM. Failure to

attach unofficial transcripts will delay the hiring process.

OFFICIAL TRANSCRIPTS must be mailed or hand delivered (unopened) within two weeks toMrs. Janice McGee, Director of Personnel. Additional information regarding requesting and submittingOFFICIAL TRANSCRIPTS will be provided by the Human Resources Office. Please verify (by your initials) that you understand and will comply with the transcripts requirements and deadlines outlined above. ______

INITIALS

PAGE 2 OF 2—Faculty Credentials Approval Form—Attach all required documents.

Part IV: LICENSES AND CERTIFICATIONS REQUEST:

ATTACH COPIES OF YOUR LICENSE(S) AND CERTIFICATION(S) TO THIS FORM.

License/ Certification Type: ______Discipline/Field: ______

License # (if applicable):______Expiration Date: ______

Part V: ELIGIBILITY TEST (check all that apply):

____ I have a Doctorate degree in the exact field in which I am requesting to teach.

____ I have a Specialist degree in the exact field in which I am requesting to teach.

____ I have a Masters degree in the exact field in which I am requesting to teach.

____ I have a Bachelors degree in the exact or related field in which I am requesting to teach.

____ I have 18 graduate hours in the exact field in which I am requesting to teach.

NOTE: Do not check the 18 graduate hour’s category unless the courses that appear on your transcript match the EXACT field of study in which you are seeking employment (i.e., Math, Biology, History,Barbering, Sociology, etc).

____ I have a certification or diploma in the exact field in which I am requesting to teach.

____I have related work experience in the field in which I am requesting to teach.

(Letter(s) from previous employer(s) where experience was obtained)

NOTE: If you are applying for a Career Technical teaching position, how many years of field experience do you have? ______

D. INTENT TO HIRE FORM

(Completed by Supervisor. Submit this form to HR)

Directions: Supervisors, complete and sign this form and send the applicant to either Janice McGee (Birmingham campus) or Carol Champion (Bessemer campus) to begin the official application process. Please note that this form should NOT be completed unless the applicant has passed a background check, submitted completed credentials packets, passed the credentials check, and you intend to offer this individual a contract.

Prospective Employee: ______

First Name Last Name

Social Security Number:______

Department:______

Courses Eligible to Teach:______

Direct Supervisor:______

As supervisor, I verify that the applicant listed above has:

______Passed the Credentials Test and has attached all required documentation to packet

Personnel Officers: The new employee listed above is eligible to complete the hiring process in the Personnel Office (located on the 1st floor—Room 103—of the Administrative Building on the Birmingham campus or in the A-Building—Room 101—on the Bessemer campus). The new employee is also eligible to pick-up an authorization form for an ID badge and parking decal.

My signature below indicates that the applicant has been cleared for hiring. Please start the official hiring process on this new employee and upload him or her in the AS400 system as an active employee. Also, this new employee is authorized to receive an ID badge and parking decal.

Signed and approved:

Supervisor______Date: ______

*Please DO NOT process any applicants who DO NOT havethis official (signed) form.

HR Transcript Verification
(To be completed by HR Officers Only)
_____Official Transcript Request was provided to new employee and the process explained.
_____Employee verifies that he/she is fully aware that ALL official transcripts must be
submitted (unopened) or mailed to Ms. Janice McGee, the HR Director within 14-
business days (from the hire date listed above) or the contract is void.
Employee:______HR Director/Rep:______