Town of Mammoth

Minutes of a Regular Meeting

September 16, 2010

MINUTES OF THE SPECIAL MEETING OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH HELD September 16, 2010 PURSUANT TO THE NOTICE REQUIRED BY LAW.

  1. CALL TO ORDER

Mayor Williamscalled the meeting to order at 6:00 p.m.

  1. PLEDGE OF ALLEGIANCE

The pledge was led by Mayor Williams

  1. ROLL CALL

COUNCIL MEMBERS PRESENTSTAFF PRESENT

Mayor WilliamsRachelleSanchezTown Clerk

Vice Mayor WickhamJuan Ponce PW Director

Councilman KochChief of Police Hartup

Councilman BarceloTresaGeorginiTown Attorney

Councilman Ramirez

Councilman Romo

Councilman Goff

COUNCIL MEMBERS ABSENTSTAFF ABSENT

COMMUNITY MEMBERS PRESENT PER SIGN IN SHEET

Bob Sloan

Margaret Sloan

Christine Romero

Roy Romero

Diana Stirling

Juan Barcelo

Yolanda Smith

Pedro Young

John Hill

  1. CONSENT AGENDA

Councilman Ramirez motioned to consent agenda excluding the minutes. Seconded by Councilman Koch. Motion carried.

  1. CALL TO THE PUBLIC

NONE

  1. NEW BUSINESS - Discussion and/or action on the following:

A.Presentation – RachelleSanchezTown Clerk

Rachelle stated that every year the League of Cities and Towns asks for year of Council Members service. This year she submitted names and years of service and two Council Members were recognized. Councilman Barcelo for 16 years of service and Mayor Williams for 8 years. Rachelle presented both with their proper awards.

B. Virtual Merchant – Bank of the West – Artie Shetty

Artie Shetty noted that last year she had given council information regarding the Virtual Merchant program that Bank of the West offered. At the time they had not followed through and were now coming back to see if the town would still be interested in the program. After much discussion on the cost to the town and the actual programs available, council asked that Artie give the Town Clerk a quote of all charges and if possible a trial use of the program for Council to make a final decision. Artie stated that she would get back in touch with the Town Clerk with all the information Council has asked for. No action taken.

  1. Appointment of Commissioners – Mayor Williams

Mayor Williams stated that he had appointed Commissioners to the Department Heads. Vice Mayor Wickham is the Planning and Zoning Commissioner, Councilman Goff is Public Works Commissioner, Councilman Koch is the Police Commissioner, Mayor Williams is Administration Commissioner, and Councilman Ramirez is Parks and Rec. All have accepted the assignment.

  1. Various Speed Bumps throughout Town – Councilman Goff

Councilman Goff stated that he has noticed that cars are diving too fast down the streets. He felt that the Council needed to do something to slow these cars down. It was agreed that Councilman Goff, Chief of Police, Public works Director, and any council members interested schedule a formal meeting and discuss it in further detail,when a date has been set.

  1. Request Changing Council Meeting Dates – Mayor Williams

Mayor Williams stated that he would like to change the Council meeting day due to the fact that he is running out of vacation time as is Councilman Goff. Mayor Williams would like to change the day to Friday. Councilman Barcelo stated that it could be held on the same day but at 7:00 p.m. Councilman Barcelo motioned to change meeting time to 7:00 p.m. Seconded by Vice Mayor Wickham. Motioned Carries.

F. IGA Between The State of Arizona (ADOT) & The Town of Mammoth

Rachelle stated that this item was tabled last month so the Town Attorney and Public Works Director could review the IGA and make any suggestions or changes if needed. After review of the IGA, neither Legal Council or Public Works director had any changes to the IGA. Councilman Koch motioned to approve the IGA between the State and Town to move forward with Phase 2 of the sidewalk project. Seconded by Councilman Ramirez. Motioned carried.

G. Approval of Parcel Split at 627 N. Main – Diane Theobald

Diane from Planning and Zoning stated that it’s P&Z recommendedthat Council approve the parcel split at 627 N. Main. Vice Mayor Wickham motioned to approve the recommendation from P&Z for the parcel split. Seconded by Seconded by Councilman Barcelo. Motioned Carried.

H. National Incident Management System Training.

Chief Hartup, stated that these reports are due by all cities and towns every year. All department heads and staff will be asked to take these courses during the next several weeks. All classes are available on the computer so employees will be schedule to take the course.

I. Out of TownSchool.

Chief Hartup stated that he would like to send Sgt. McIntosh to school in Scottsdale Nov. 30th –Dec. 1st on street survival. This school is at no cost to the town. Councilman Koch motioned to send Sgt. McIntosh to the seminar. Seconded by Vice Mayor Wickham. Motioned Carried.

J. Copier Agreement

Chief Hartup stated that the agreement for the copier in the PD is up in October and he would like to enter a different agreement with Xerox. Councilman Koch motioned to let PD enter a lease with Xerox when the existing lease expires. Seconded by Councilman Goff. Motioned carried.

K. Emergency Notification System

Chief Hartup stated that he would like to enter an agreement with Nixle to provide internet/cell phone emergency notification. The service is free to use once we enter the agreement. Councilman Ramirez motioned to enter the agreement with Nixle. Seconded by Vice Mayor Wickham. Motion carried.

Executive Session – Pursuant to A.R.S. 38-431.03 A (1) (3)

Discussion or consideration of employment, assignment, appointment, pro-motion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body.Issues regarding Police Department.

Councilman Barcelo motioned to enter into executive session regarding Police matters for no more than 20 minutes. Seconded by Councilman Goff

Entered into Executive Session at 7:13 p.m.

Entered back into Regular Open Session at 7:30 p.m.

No action taken on Executive Session

8. Council Comments

Vice Mayor Wickham stated that she would like the Clerks office to keep council

informed on all meetings. She also stated that she is working with the Principal of

of the school to get the Student of the Month program back into place.

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8. Adjourn

Councilman Barcelo motioned to adjourn. Seconded by Councilman Ramirez. Motion carries.

I certify that the following are a true and correct copy of the minutes of the Town Council meeting held on September 16,2010. I further certify that the meeting was duly called and held.

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Town Clerk

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Mayor

ATTEST:

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Town Attorney