COUNCIL OF EDUCATIONAL FACILITY PLANNERS INTERNATIONAL
PACIFIC NORTHWEST REGION
ALASKA CHAPTER
CEFPI Alaska Chapter
Annual Strategic Planning Session
December 1, 2005
Attendees:
Michael Carlson
Mary Cary
Kathy Christy
Joanna Croft
Rick Dallmann
Dave Ferree
Catherine Fritz
Terry Hyer
Carl John
Janet Matheson
Larry Morris
Cole Saxton
Ralph Saxton
Michael Schwartz
The meeting was held at the offices of ECI/Hyer, 101 West Benson, Suite 306, Anchorage.
1. Year Recap
Janet Matheson summarized the Alaska Chapter’s activities in 2005. This information was written down and distributed at the Business Meeting on December 2, 2005. A copy of the “President’s Report 2005” is attached.
2. Communications
Janet Matheson reported on the Chapter interaction with International. Carla Terian is available to send out blanket e-mail to the state membership. Gretchen Dedecker is responsible for web site updates.
3. Finances
a. Donations: Joanna Croft reported that in 2005 the Alaska Chapter contributed $5,000 to the Paragon Schoolhouse Project, a CEFPI project.
b. Bank Balance: The Alaska Chapter currently has approximately $45,000 in the bank. There was a consensus that the Chapter should undertake additional projects or donations similar to the Paragon Schoolhouse Project but should maintain sufficient funds in the bank. Ralph Saxton noted that the Washington chapter has set its reserve at $25,000.
c. Scholarships to Conferences: See Chapter Projects below.
d. Travel Reimbursement Policy: There had been some confusion about the policy for travel reimbursement by board members. The policy was then discussed and summarized as follows:
President: Full reimbursement for the International and State Conference
President-elect (Vice President): Full reimbursement to the Regional Conference.
If either the President or President –elect are unable to attend these conferences they may designate another board member to attend in their plance and have travel reimbursed. The opportunity to attend should first be extended to other officers and then to board members.
Other Board Members: Reimbursement of up to $500 for any CEFPI conference
Governor: Reimbursement for International Conference, Regional Conference, and travel to the mid-year planning meeting.
Note: To the extent possible, board members should attempt to be reimbursed by their offices or organizations first and apply for CEFPI reimbursement to the extent they need assistance.
e. Two-year Budget Process Format: Catherine Fritz described the two-year budget process used by the Region and suggested that we might use it for the Alaska Chapter. The budget is broken into a baseline budget which would contain essential items such as travel and a discretionary budget which would contain special projects. Planning would be done for two years at a time. Catherine Fritz and Joanna Croft will look at the applicability of this process to the Alaska Chapter.
f. Other Financial Business: Kathy Christy suggested that the chapter get a higher return on chapter savings. Joanna Croft will research options for alternative savings plans.
4. Chapter Projects
a. Suggestions: There were numerous suggestions of projects for the Alaska Chapter to undertake:
· CEFPI Guide Workshop with invitations to the school districts
· School Building Week workshop with the Guide
· Competition with students on why they like their school. Washington had this program and had 17 entries into it.
· Trading Spaces: a make-over of an educational space
· Sponsor scholarship for attendance to the regional and international conferences for someone who has never attended with the caveat that the recipient must share what was leaned with co-workers.
· Circumpolar CEFPI
· Solicit ideas for projects from members
· Sponsor free or reduced rate Alaska conference attendance
· Special Education workshop during school building week
· Workshop on public facilitators
b. Scholarships: Dave Feree moved that we provide the following scholarships: 2 scholarships at $1,000 each to attend the Pacific Northwest Region Conference, 1 scholarship at $2,000 to attend the International Conference. These scholarships would be intended to cover actual expenses only. There would be a preference for CEFPI members and for those who had not previously attended. Dave Feree and Catherine Fritz volunteered to work on the application and review process. The Conference Scholarships were APPROVED for a total of $4,000.
5. State Conference 2005: Current Status
All is going well for the conference with an expected $16,000 in revenue ($7,000 for attendees and $9,000 in exhibits and sponsors) and $9,000 in expenses with a $7,000 profit.
6. 2006 School Building Week
Mike Schwartz will need to work with the Governor’s office on the Proclamation and press release for School Building Week. We might want to do it in advance of the bonds issues on the ballot in April this year.
a. Public Service Announcements: We could create a PSA in the form of audio, video, mailer and/or e-mail which could be used across the state which would promote the value of good educational facilities. This could be used to support the school bonds, especially in the Mat Su. Mary Cary will do some research into this area.
b. Trading Spaces: We could sponsor the transformation of an educational space during School Building Week. Catherine Fritz proposed the renovation of a teacher’s lounge by students at the Montessori Borealis adolescent Montessori program in Juneau. This would occur in conjunction with a workshop she is conducting with the students. The students would be required to product a video of the project. She proposed a budget of $1,500 for the project. The Trading Spaces Project was APPROVED for a total of $1,500.
7. 2006 State Conference
It was proposed that the conference might be held in the Mat Su with a Mat Su building tour and a voc ed theme. That idea was moved to 2007 to allow time for planning. The 2006 conference will be held the first Thursday and Friday in December 2006 at the Millennium Hotel.
8. CEFPI Guide Workshop/Outreach to School Community
Janet Matheson reported that letters were sent out to school administrators notifying them of the availability of the CEFPI Guide. There had been no responses yet.
9. Nominations Committee: Proposed Slate of Officers
Terry Hyer, chair of the nominations committee, proposed a slate of officers for 2006, which was unanimously approved for presentation at the Business Meeting.
Proposed Officers:
2005 2006
Governor: Terry Hyer Catherine Fritz
SE Director: Carl John Carl John
Northern Director: Jerry Neubert Larry Morris
SW Director: Rick Dallmann Rick Dallmann
Central: David Moore Michael Carlson
Sec./Treasurer: Joanna Croft Joanna Croft
Vice President: Michael Schwartz David Moore
President: Janet Matheson Michael Schwartz
Past President: Dave Ferree Janet Matheson
DEED Liason: Tim Mearig TBD
Ad Hoc Industry: Cole Saxton Cole Saxton
(___ = new officer)
International Board:
PNWR Repres.: Kathy Christy Kathy Christy