Minutes of the Extraordinary Full Council Meeting

Minutes of the Extraordinary Full Council Meeting

held on Monday 9th January 2017

Present

In the ChairCllr Marcus Hartnell

CouncillorsK Beer

C Chadwick

M Pigott

J Rowland

H Sanham

D Squire

Apologies for absence.

Cllrs P Burrows, K Rye, M Shaw, R Webster.

It was resolved that Councillors tendering apologies for meetings should be asked to do so directly to the Town Clerk or in the Town Clerk’s absence, another Seaton Town Council Officer.

Declarations of Interest.

Councillor Marcus Hartnell declared a non-pecuniary interest as a dual hatted Member of East Devon District Council (EDDC).

17/COU (EXT)/038Amendments to minutes of the meetings held on Monday 3rd October, Monday 14th November and Monday 5th December 2016.

The minutes were agreed and signed by the Chairman.

17/COU(EXT)/039Public Question Time.

There were no members of the public present.

17/COU(EXT)/040New Town Clerk: update on priorities.

Resolved to note and agree amendments to the new Town Clerk priorities as follows:

a)The Lead Councillor for the Windsor Gardens Asset Transfer will be Cllr J Rowland. Cllr P Burrows will be asked to oversee the asset transfer in respect of the Underfleet Play Area.

b)Cllr K Beer will lead the Coastal Grant Funding project in liaison with the Town Development Team.

c)Review of IT provision will be a high priority and reported to the Finance & General Purposes Committee. The review is to include data back-up capacity.

d)The Annual Survey of Footpaths is complete. Officers were requested to write to Mr Baldwin who carried out the survey with thanks and an invitation to attend a future Community & Open Spaces Committee meeting.

e)Review of Governance will be available for consideration as part of the Review of Standing Orders to take place in May 2017. The review will include consideration of all information required by the Council’s Internal Auditor.

f)Review of Council policy on Press, PR and Social Media will be reported to Full Council.

g)The Devon Work Hub project will be added as a medium level priority and will be reported to the Estates Committee with Cllrs J Rowland and D Squire leading.

h)Cllrs M Hartnell and Cllr H Sanham will lead the Policy and Terms of Reference review which will be reported to Full Council.

i)Tourist signs and maps is in hand with the Marketing and Events Co-ordinator.

j)The development of a medium-term Business and Finance Strategy will be added to the list of priorities for when the new Town Clerk is settled into the role.

k)Employment contracts for temporary staff are complete.

17/COU(EXT)/041To agree Seaton Town Council Budget 2017/2018 and precept.

• Resolved to identify additional savings to set the 2017/2018 budget at £336,876.
• Resolved to set he 2017/2018 precept at £306,989 (99.09 pence per for a Band D property).
• Resolved that a press release will be issued summarising the amount of budget and precept for 2017/2018.

The meeting ended at 09.15pm.

Chairman ______

Date: ______

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