Bret Harte Community Club
October 27, 2011
Minutes
I. Call to Order
A. The meeting was called to order at 9:37 AM by Paula Myers. The meeting was attended by Linda Wang, Shahrzad Fardi, Mashid Shokrzadeh, Lisa Aquino, Claudia de Oliveira, Zinnia Wilson, Yoko Cannestra, Grace Wright, Wendi Mazzocco, Susan Gaydon, Debbilyn Kovalik, Harveen Bal, Barbara Tom, Cecelia Lowe, Jennifer Silverglate, Trupti Mehta, Cyndi Maijala, Holly Case, Jody Tempel and Lisa Elliott.
II. Approval of the September 15, 2011 Minutes
A. Barbara Tom moved to approve the September 15, 2011 minutes. Debbilyn Kovalik seconded the motion and the motion passed.
III. President’s Report
A. We need a volunteer to update our BHCC website and add meeting and minute information. Please let Paula know if you are interested or know anyone who is.
IV. Principal’s Report
A. Ms. Maijala would like to see a parent assembly on cyber safety this year. She would also like to see resiliency addressed.
1. The students need to learn resiliency here at Bret Harte in a safe place.
B. This year the ASB officers voted that the magazine drive funds will go towards technology. The money will help pay for additions to the iPad cart, new computers in the library, memory upgrades and upgrade some technology in the lab.
C. Ms. Maijala attended the Superintendents meeting on 21st century skills.
V. Treasurer’s Report
A. An updated budget with new membership drive income was presented. Additional funds are still coming in through corporate matching gifts.
VI. Request for Funds
A. Trupti explained the RFF process:
1. All requests were submitted to the Community Club and then directed to the appropriate group for funding (Community Club, SNAC, School, or ASB).
2. The staff was told that if enough funds were received from the membership drive, then all the staff members could request one $100 gift card for miscellaneous office supplies.
3. Requests were reviewed by the principal, Community Club president and the RFF coordinator.
4. They try to standardize equipment so all have the same.
5. They will try to purchase with Leland High School to get a quantity discount.
6. The teachers sign off on approved items and who will purchase the item. They must submit receipts if they do their own purchasing.
7. A buffer was left in the budget in case more technology is needed later in the school year.
B. Summary (see attached document/file for each item)
1. $33,000 was budgeted for RFF’s and the requests totaled $26,865.88. An additional $2,871.30 in Physical Education requests will come out of the SNAC budget.
C. Lisa Elliott motioned to approve the RFF amount of $26,865.88 including an adjustment amount of 10% within the budgeted amount or $20 per line item. Barbara Tom seconded the motion and the motion passed.
D. Claudia de Oliveira motioned to approve the SNAC RFF amount of $2,871.30 including an adjustment amount of 10% within the budgeted amount or $20 per line item. Grace Wright seconded the motion and the motion passed.
VII. Committee Updates
A. International Parent Link –
1. Tina has parent help coming in.
B. 8th grade promotion –
1. A meeting is planned for next week and more meetings are planned to start in January.
C. Bronco Night
1. The first Bronco night was a big success and sold out.
2. We have a parent identified to take over Bronco nights next year.
D. Newsletter
1. Send in any articles or announcements by the 30th of the month to go out in the first newsletter of each month. Send to .
E. Cultural Faire
1. Art and essay contest are going on until November 14. December 2 is the target date to announce the winners.
2. Every position for the event is filled this year.
3. We are looking for a 2013 chairperson.
4. It was suggested that BHCC would be combined with the USA booth.
5. A proposed budget for $2000.00 was presented (see attached document).
a. Each booth will get a $65 reimbursement based on 17 booths hosting.
b. The budget expense detail is as follows:
$300 Program Printing
$250 Table Rental
$250 Water/Tray/Spork Pack (WTS)
$200 Security for Event
$125 Student/Teacher Rewards
$100 Committee/Booth cards/TY
$75 Contest/Media Booth
$50 Art Contest Gift Card Award
$50 Essay Contest Gift Card Award
$50 Set-up Materials
$50 Stage/Booth Materials
$1500 Total Operations Expense
$1100 Booths Reimbursement
-$600 Income from WTS packs based on sale of 600
$2000 2012 Proposed Budget
c. DebbiLyn motioned to approve the budget as submitted. Holly Case seconded the motion and the motion passed.
F. Emergency Preparedness
1. Liz is going through the ARC and donating expired items.
G. Hospitality
1. The next event is in January and Wendi is looking for ideas of what to give kids other than cookies.
H. PEST
1. Everyone is getting pestered.
2. There is a new general email address for PEST.
I. Project Cornerstone
1. Take it Personally workshop had a second meeting and went over the survey results.
2. The second student award ceremony will be next week. The Assistant Superintendent came to the first ceremony.
3. Bronco attitude postcards will be sent by teachers to students who demonstrate one of the assets.
J. SNAC
1. Jody announced Geeta V. from Williams Elementary will be taking over Ashwini’s job next year.
2. Jody wants to see and iPad program for the carte. She is looking at apps to try out to track items.
3. SNAC funds may be needed for a district cooking competition.
K. Parent Speakers
1. Teenage resiliency and cyber safety have been identified as this year’s topics. Harveen is still finalizing who will be the speakers.
L. Staff Appreciation
1. November 3 is the next event – Italian theme.
2. The committee is cleaning up the copy room area. They need some furniture donated and are looking for a kitchen table and chairs, loveseat, end table and lamps.
M. Volunteer Coordinator
1. DebbiLyn is having a hard time getting volunteers to respond this year.
Meeting adjourned at 11:17 a.m.
Submitted by Lisa Elliott