Job Description & Competency Requirement

Job Title– Scheme Manager, Grants
Date –August 2013

Reports to:Senior Manager, Grants

Line manages:N/A

Location: London

Hours: 35 hours a week

Job scope

Brief description of the role (Section, overall remit/ objective)

The post holder will be responsible for managing a portfolio of Grants schemes and for ensuring maximum impact, coordination, and effectiveness in delivering the Society’s funding schemes under the direction of the Senior Manager.

Key responsibilities and tasks

List main responsibilities, tasks, duties of role

  • To be responsible for a portfolio of fellowship and grant funding schemes from the administration of applications, through the peer review process, to making awards and subsequently to support award holders
  • To be actively involved in managing relationships with applicants, current award holders, alumni,

and other relevant stakeholders.

  • To assist with the organisation and management of, and to represent the Society at events lead by the Grants section.
  • To monitor progress of individual grants and to help ensure that knowledge gained in the context of grant making is utilized to maximum effect internally and communicated widely and effectively externally
  • To be involved in the evaluation and review of grant schemes and by doing this to help ensure that the Society delivers schemes that are relevant for the UK science community and that have maximum impact.
  • To act as the Committee Secretary for the scheme(s) under your management and therefore review panel membership on an annual basis, recruiting additional members or renewing membership tenures where appropriate
  • To assist the decision-making panels and panel chairs with accurate information on all applications and briefings on funding related developments;
  • To manage the budget for the scheme(s) under your management by deciding in conjunction with the Senior Manager how the budget(s) should be allocated, and being responsible for pacing/setting up grant payments for authorisation as appropriate
  • To be responsible for accurate record keeping, producing financial reports, and maintaining data to reflect previous and current trends in applications and awards
  • To play a key role in helping to develop the Royal Society’s electronic grant application and processing database
  • To agree strategy, plans, objectives and timescales with the Senior Manager, Grants
  • To support and be involved in the promotion of funding schemes to key audiences and to deal with enquiries about funding schemes and policies
  • To undertake such other duties as may be assigned by the Senior Manager, Grants or Head of Grants

List particular knowledge, skills, qualifications, experience required for role

EDUCATION/QUALIFICATIONS/KNOWLEDGE

Key knowledge and skills required

Educated to degree standard or equivalentEssential

Science degreeDesirable

A good understanding of procedures and best practice in research funding Desirable

and or grant making

SKILLS

Excellent communication (oral and written) and interpersonal skillsEssential

Excellent organisational skillsEssential

Excellent IT skillsEssential

Good presentational skillsEssential

Good influencing and negotiation skills Desirable

EXPERIENCE

Experience of working in a team and across teamsEssential

Experience of funding research and or making grants Desirable

Experience of using IT to collect, analyse and manipulate data accuratelyEssential

1. Self Management (Essential)

List key indicators (managing stress/ effective & efficient/ self motivated/ enthusiastic/ confident/ self awareness) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

Key Indicators:effective & efficient, self motivated, enthusiastic, confident
Demonstrations:
  • Reliable and consistent
  • Punctual and meets deadlines
  • Works unsupervised and can motivate self

2. Working with others (Intermediate)

List key indicators (collaborative/ shares knowledge/ giving & receiving feedback/ engaging & networking/ negotiation/ influencing/ presentation skills/ public speaking/ situational & organisational awareness) that are specific to this roleand relevant demonstrations of the key indicators in the context of this role

Key Indicators:collaborative, shares knowledge, giving & receiving feedback, engaging & networking, presentation skills, situational & organisational awareness
Demonstrations:
  • Willing to cooperate and share knowledge within the team
  • Contributes ideas and identifies opportunities to work with others both within the team and across the organisation
  • Willing to provide feedback to sectional colleagues when requested
  • Understands when to seek senior advice on potentially delicate negotiations

3. Resource management (Essential)

Listkey indicators (budget management/ organisation/ prioritising/ results focus/ quality focus) that are specific to this roleand relevant demonstrations of the key indicators in the context of this role

Key Indicators:budget management,planning, organisation, prioritising, results focus, quality focus
Demonstrations:
  • Is aware of and works within budgetary and resource constraints
  • Is flexible and adapts to changing circumstances and priorities
  • Meets the standards of quality expected for their role

4. Critical thinking (Intermediate)

Listkey indicators (accuracy/ attention to detail/ analytical/ decision making/ judgement/ problem solving/ creativity/ innovative) that are specific to this roleand relevant demonstrations of the key indicators in the context of this role

Key Indicators:accuracy, attention to detail, decision making, judgement, problem solving
Demonstrations:
  • Uses relevant information when providing a service, solving a problem or dealing with a query
  • Makes decisions within well-defined guidelines
  • Ensures accuracy of obtained information
  • Puts forward suggestions for improvement concerning current processes or systems
  • Uses initiative to select most appropriate solution to straightforward problems

5. Adaptability (Intermediate)

Listkey indicators (adaptable/ flexible/ dealing with new situations) that are specific to this roleand relevant demonstrations of the key indicators in the context of this role

Key Indicators:adaptable, flexible, dealing with new situations
Demonstrations:
  • Adapts to changes in workload without letting standards slip
  • Is receptive and accommodating when asked to take on new projects outside of their usual job specification
  • Reacts constructivelyto new challenges and works in a flexible manner to produce solutions
  • Provides feedback and participates on discussions surrounding new ideas approaches or projects

6. Managing people and relationships (Essential)

Listkey indicators (delegation/ empowerment/ motivates others/ develops staff/ builds rapport/ customer focus & stakeholder engagement/ discreet/ empathetic/ diplomatic/ managing conflict) that are specific to this roleand relevant demonstrations of the key indicators in the context of this role

Key Indicators: builds rapport, customer focus & stakeholder engagement,discreet, empathetic, diplomatic
Demonstrations:
  • Values and appreciates the importance of feedback
  • Shares responsibility for the performance and workload of the team where appropriate
  • Handles requests promptly and politely
  • Respects opinions and deals appropriately with complaints
  • Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences

1