Division of Finance and Business Operations /
Procurement & Strategic Sourcing
5700 Cass Avenue, suite 4200
Detroit, Michigan 48202
(313) 577-3734
FAX (313) 577-3747
May 6, 2014
Addendum No. 1
RFP Asphalt Paving Maintenance Spot Repair 2014
dated April 23, 2014
Minutes of the Pre-bid Conference
The pre-bid conference for the Request for Proposal for Asphalt Paving Maintenance Spot Repair 2014 was held on April 30, 2014 at 10:00 a.m. (local time) – at Detroit, MI 48202. Loretta McClary reviewed the administrative requirements of the pre-bid package, especially concerning details such as bid due dates and who vendors may contact during the live bid process. Jon Frederick discussed the expectations and scope of work of the project.
The pre-bid conference attendees sign in sheet and meeting minutes are available for downloading from the University Purchasing Web Site at http://www.forms.purchasing.wayne.edu/Adv_bid/Adv_bid.html.
NOTE: You must have attended a pre-bid conference in order to be eligible to bid on a particular project. Receipt of minutes or addenda without being at a pre-bid conference does not qualify your company to bid.
Topics that were discussed during the meeting are as follows:
· The Deadline for project related questions is by May 2, 2014, 12:00 noon.
· PLEASE NOTE: Bid Due Date has been extended to by May 9, 2014 at 4:00 pm, to be time date stamped in Procurement & Strategic Sourcing located in the Academic/ Administration Bldg., 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202. We will require an original plus one copy (2 total) of your proposal. In addition, an electronic version is required, which should be submitted to our secure mailbox at
· Any responses, materials, correspondence, or documents provided to the University are subject to the State of Michigan Freedom of Information Act and may be released to third parties in compliance with that Act, regardless of notations in the Contractor’s Proposal to the contrary.
· The initial contract period will be through September 30, 2017, with the possibility of two one-year extensions through September 30, 2019.
· Please Note: Schedule C (attached) has been revised to reflect correction. Contractor must respond using the REVISED Schedule C included with this Addendum.
· Please Note: Schedule C.2 has been added for vendors to quote Maximum Annual Increases for Year 2 &3 and Optional Years 4 & 5. Schedule C.2 must be included in vendor’s bid.
· Please Note: Schedule C must also be submitted as an Excel File with the contractor’s electronic version of their proposal.
· Correction: on Schedule C: “Install 10 x 10 concrete collar at repaired/adjusted structure”, changed to: Install 10 x 10 concrete collar at repaired/adjusted structure - concrete 8" thick. This is reflective on the Revised version.
· Any Alternates are encouraged, however, Contractors must bid the Base Proposal and include Alternates in Exhibit One and also in their Service Plan.
· The University expects to make one award, so please provide pricing for complete bid.
· Subcontractors must be approved by Jon Frederick and must follow same guidelines as the Primary
Contractor.
· Please make sure to acknowledge any and all addendum posted to the website.
· Please Note: Do Not send electronic submission as a Zip File or in a drop box.
· University requires all project contractors, including subcontractors, who provide labor on University projects to compensate at a rate no less than prevailing wage rates.
· The contractor shall obtain and keep posted on the work site, in a conspicuous place, a copy of all current prevailing wage and fringe benefit rates.
· 1099 Workers are NOT acceptable for work on this project.
· There will not be a Public Bid Opening.
· Certified Payroll must be provided with each of the contractor’s pay applications for all workers who worked at the job site, in compliance with the State of Michigan policy. Failure to provide certified payroll will constitute breach of contract, and pay applications will be returned, unpaid and remain so until satisfactory supporting documents are provided.
· Contractors must include any deviations from the requirements outlined throughout the RFP document in their proposals as Exhibit 1.
· An attendance list shall be prepared and minutes of the conference shall be furnished to all those attending.
· Any clarifications or corrections that cannot be made at the conference will be by Addendum.
· Contractors are responsible for checking the website for any updates to the RFP prior to submitting their bids.
· All bid documents (Schedules) must be signed by an officer of your company.
· Work hours will be coordinated by Jon Frederick and the awarded contractor.
All questions concerning this project must be emailed to: Loretta McClary, Procurement & Strategic Sourcing at 313-577-3731 Email: (copy to Kimberly Tomaszewski, Email: ) by 12:00 p.m., May 2, 2014.
PLEASE NOTE: Bid Due Date has been extended to by May 9, 2014 at 4:00 pm,
Please do not contact the University Parking and Transportation Department, or other University Units, directly as this may result in disqualification of your proposal.
Thank you
Loretta McClary,
Senior Buyer, Purchasing
313-577-3731
Attachment: Schedule C (excel file) revised
Schedule C.2
CC: Procurement and Strategic Sourcing, Kimberly Tomaszewski, Attendees list.
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Schedule C.2
Quoted Rates of Services
RFP- Asphalt Paving Maintenance Spot Repair 2014
To be submitted with bid response
Maximum Annual Increases (Vendors are to indicate the Maximum PERCENTAGE Increases or any Decreases for each year)RATE INCREASE (IF ANY) FOR YEARS 2 & 3
Year Two10-01-2015 to 9-30-2016
Maximum
No Percent of
Increases Increase
. / Year Three
10-01-2016 to 9-30-2017
Maximum
No Percent of
Increases Increase
.
RATE INCREASE FOR TWO OPTIONAL YEARS
1st Optional Year10-01-2017 to 9-30-2018
Maximum
No Percent of
Increases Increase
. / 2nd Optional Year
10-01-2018 to 9-30-2019
Maximum
No Percent of
Increases Increase
.
Submitted by:
COMPANY NAME:
SIGNATURE:
TYPED NAME:
TITLE:
Date
PHONE: ( ) FAX: ( ) ______
EMAIL: ______
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