Association for Dental Education in Europe

Conference Venue
Exhibition Details
Location Map
Booking Form
Exhibition Prospectus 2012
ADEE ANNUAL MEETING EXHIBITION INFORMATION

CONFERENCE VENUE

Université Claude Bernard Lyon1

Domaine de Rockefeller (Rockefeller Campus)
J.F. Cier Building

8 Avenue Rockefeller
69008 Lyon, France

Distance from the airport: 25 Km.

Duration of transfer: 30 minutes

Please see location maps on page 4 below or visit www.ADEE.org annual meetings link.

GENERAL INFORMATION

Exhibition space is available on the ground floor of the Conference venue near the main auditorium.

EXHIBITION INFORMATION

Exhibition Stands

Exhibition stands are available as space only configurations of 2.0 m wide x 2.0 m deep. Tables and two chairs can be made available at no extra charge. Please note that stands will be allocated on a ‘first come, first served’ basis. Early booking is strongly recommended.

Electrical Supply

The electrical current in France is 220 volts, 50 Hz (AC). Power sockets take European continental type plugs with 2 round prongs.

Hazardous Equipment

Any exhibitor proposing to exhibit equipment, using gases (including compressed air), laser equipment, radiological equipment, or biohazards should provide details in advance to the Exhibition Organiser, for approval by the Safety Officer.

Fax and Photocopying

The conference secretariat is available at the conference venue to cater for all your business requirements.

DELIVERIES

Storage space is limited and available only upon prior request. You must notify the Local Organising Committee Exhibition Coordinator Mme. Solange Perrel by 20th August if you wish to dispatch goods / packages for advance delivery to the meeting venue.

Packages will be accepted from Monday 27th to Wednesday 29th August, 2012, during opening hours of the storage platform (i.e. from 7:00 to 15:00).

All Packages must be clearly marked: e.g. Box 1 of 3 - Box 2 of 3 - Box 3 of 3 etc.

and must be addressed exactly as follows:

ADEE 2012 CONFERENCE

Sent on Behalf of (ABC & Co./ your company Name)

Université Claude Bernard Lyon1

Domaine de Rockefeller

Réception Marchandises (Contact: Mrs. Yael Arfi +33 6 20 46 60 30)

8 Avenue Rockefeller, 69008 Lyon, France

University of Lyon and ADEE do not accept any responsibility for packages left for courier collection following the meeting.

EXHIBITION TIMETABLE

Build / Set up

Thursday 30th August 06:00 - 08:30

Exhibition Opening Times Thursday 30th August 08:30 - 18:00 Friday 31st August 08:00 - 18:00

Saturday 1st September 09:00 - 13:00

Breakdown 1st September p.m.

EXHIBITION PACKAGE

The Exhibition Package and booth costs are as follows:

ADEE Corporate Members: €2,500.00

ADEE Non Members €3,500.00

The exhibition booking form is attached and may be returned by email or fax to:

ADEE Central Office

Dublin Dental University Hospital, Trinity College,

Lincoln Place, Dublin 2, Ireland

E: F: +353 1 612 7294 T: + 353 1 612 7235

ADEE Premier Corporate Members are requested to contact the ADEE Central Office

PAYMENT

A confirmation note together with an invoice for the appropriate exhibition fee will be issued from the ADEE Central Office on receipt of the Exhibition Booking Form.

Payment may be made by electronic transfer using the bank details below. Please ensure that you mark the transfer with the invoice number and ‘(Your company Name) - 2012 Exhibition Fee’

Account Number 29522463

Bank Name Ulster Bank

Account Address 33 College Green, Dublin 2, Ireland

Bank Sort Code 98-50-10

IBAN Number IE44ULSB98501029522463

SWIFT Code Number ULSBIE2D

Account Name Association for Dental Education in Europe

·  Payment in full should be transferred by Friday 10th August as payment must be received in the ADEE account no later than 15th August (i.e. 14 days in advance of the conference start date).

·  Stand Allocation may be revoked if payment is not received by the due date.

CANCELLATION

Any cancellation following receipt of the Reservation Form may be subject a cancellation fee.

EXHIBITION EXTRAS

If you require further details on furniture hire, hire of technical equipment such as plasma screens TV’s or projectors/screens please detail this clearly in the booking form and email your request directly to the Local Organising Committee Exhibition Coordinator named above.

STAND PERSONNEL

The Exhibition Package provides complimentary registration for two Exhibition Staff per exhibitor in addition to lunch and morning and afternoon refreshments daily. An exhibitors badge will be provided and must be worn while in the conference centre.


SOCIAL PROGRAMME

Welcome Reception Wednesday 29th August

Official Reception Thursday 30th August

Celebration Dinner Friday 31st August

Exhibitors are welcome to attend the social events on Wednesday and Thursday at no charge as guests of ADEE. Tickets may be purchased in advance for the Celebration dinner on Friday evening.

HOTEL ACCOMMODATION

Hotel booking details are available on the meeting website http://adee2012.univ-lyon1.fr/en or via the link on www.adee.org

The main conference hotel for this year’s meeting is:

Hôtel du Pont Wilson 6 Rue Mazenod, 69003 Lyon T: +334 7860 9494

www.hotelwilson-lyon.com/ F: +334 7862 7201

LOCATION MAP

The University Lyon 1 Rockefeller Campus is located in the 8th district of the city. It is served from Part-Dieu railway station by Metro line B: direction Stade de Gerland. Change at Saxe-Gambetta station to Metro line D: direction Gare de Venissieux. Exit at Grange-Blanche station. (Journey approx. 20 mins.)

Public Venues
1 / Faculty of Odontology / 2 / Rockefeller Campus
3 / Hôtel de Ville (City Hall) / 4 / Navig Inter - River Saône Cruise Departure
5 / Lyon Part-Dieu station / 6 / Lyon Perrache station
Hotels
A / Best Western Pont Wilson, MEETING HOTEL / B / Saxe-Gambetta (Hotel residence)
C / Saint-Nicolas (Hotel residence) / D / Mercure Lumière
E / Odalys Lyon Bioparc (Hotel residence) / F / Mercure Part-Dieu
G / All Season Part-Dieu / H / Novotel Part-Dieu
I / Radisson Blu / J / Ibis Part-Dieu les Halles
K / Globe et Cécil / L / Mercure Plaza République
M / Grand Hôtel des Terreaux / N / Collège Hôtel
O / Hilton / P / Hôtel Roosevelt
R / Best Western Charlemagne / S / Hôtel Axotel Perrache

Exhibition_Prospectus_2012 2/5

BOOKING FORM


EXHIBITION BOOKING FORM
38th ADEE Annual Meeting
Université Claude Bernard Lyon1
Domaine de Rockefeller (Rockefeller Campus)
J.F. Cier Building, 8 Avenue Rockefeller, 69008 Lyon, France
Please see the address for deliveries on page 2
29th August – 1st September 2012
www.adee.org
Please complete 1-5 below
1. Organisation Name: ………………………………………….……………………
Full Postal Address: …………………………………………………….…………
……………………………………………………………….
……………………………………………………………….
2. Contact Person: ………………………………………………………..………
Email: ……………………………………………………………….
Contact Numbers: (include international access code)
Tel: ……………………………….……… Fax: ………………….…………………
3. Names of Staff Attending you Stand:
Name: ……………….……………..…..… email: …..……….…….……………….
(Please use block capitals) (Please use block capitals)
Name: ……………….……………..…..… email: …..……….…….……………….
(Please use block capitals) (Please use block capitals)
4. Specific Stand Requirement: (e.g. Technical requirement if any)
……………………………………………………………………………………………
………………………...………………………………………………………….…….
………………………...………………………………………………………………….
………………………...………………………………………………………………….
………………………...………………………………………………………………….
………………………...………………………………………………………………….
5. Signature: ………………………...……………… Date: ………………………
Please e-mail this booking form to or fax it to +353 1 612 7294

Exhibition_Prospectus_2012 2/5