MinutesBoard of Public WorksJune 28, 2017
Present: Kumar Menon, Mike Avila, and Lyndsey Richards. Michelle Nelson, Kyle Winling, Herb Berg, Matthew Wirtz, Theresa Rud, Patrick Zaharako, Angela Erpelding, Frank Suarez, Megan Flohr, Nathan Baggett, Matt Gray, Eric Steinman, Charlie Cochran, Mike Kiester, Kira Blacketor, Nick Jarrell.
1. / Approval of Board of Public Works Minutes for the week of June 21, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
2. RECEIVE BIDS: Resolution #0142C, Point Inverness Way Concrete Street Reconstruction.
Bidder / AmountCrosby Excavating
Hipskind Concrete / $451,786.00
Key Concrete / $427,355.00
Malott Contracting / $384,417.30
Primco, Inc.
Engineer's Estimate / $469,973.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
3. RECEIVE BIDS: Resolution #0164P, South Hanna Retaining Wall Repair.
Bidder / AmountCrosby Excavating
Key Concrete / $213,110.00
Malott Contracting / $234,707.50
Primco, Inc.
Harlow Enterprises / $196,400.00
Michael Kinder & Sons
Engineer's Estimate / $212,779.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
4. / Improvement Resolution: #0010R, Greenway - Pufferbelly Trail - State Boulevard to Fourth Street.Discussion by Dawn Ritchie.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
5. / Improvement Resolution: #0072R, Greenway - Hanna Street Trail - Burns Boulevard to US27.Discussion by Dawn Ritchie.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
6. / Approval of Professional Services Agreement between the City of Fort Wayne and Right of Way Jones for Work Order#0183N, Greenway - St Joe Center Road & Wheelock Road Trail. Compensation for services performed shall be $8,500.00.Discussion by Jim Deathe.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
7. / Approval of Professional Services Agreement between the City of Fort Wayne and Clemson Engineering Hydraulics for Work Order#76003, 3RPORT Deep Dewatering Pump Station Physical Modeling. Compensation for services performed shall be $40,000.00.Discussion by Zach Schortegen.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
8. / Approval of Water Contract #2016-W-0223, Aslan Passage-Section I between the City of Fort Wayne and NWM Development to construct a local water main system. This project is privately funded and located outside the City.Discussion by DeWayne Nodine.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
9. / Approval of Water Contract #2017-W-0167, Aslan Passage Section II between the City of Fort Wayne and NWM Development to construct a local water main system. This project is privately funded and located outside the City.Discussion by DeWayne Nodine.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
10. / Approval of Water Contract #2017-W-0078, The Villas of Sienna Reserve- Section I between the City of Fort Wayne and Hamilton Community Developers to construct a local water main system. This project is privately funded and outside the City.Discussion by DeWayne Nodine.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
11. / Approval of Water Contract #2017-W-0079, Magnolia Meadows Section III between the City of Fort Wayne and Hamilton Community Developers to construct a local water main system. This project is privately funded and located outside the City.Discussion by DeWayne Nodine.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
12. / Approval of Change Order #1 & Final between the City of Fort Wayne and Key Concrete for Resolution #0179N, Bluffton Road Sidewalk Phase II, increasing the original contract price by $10,199.40. Including this Change Order the final contract price will be $149,649.40.Discussion by Holly Jo.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
13. / Recommendation from City Utilities Engineering to award Resolution #76386, Wheelock Road Force Main Extension to S&S Directional Boring in the amount of $72,527.50.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
14. / Approval of Owner-Contractor Agreement #76374, Water Pollution Control Plant Secondary Clarifier 6-9 Hydraulic Improvementsbetween the City of Fort Wayne and R.E Crosby Construction in the amount of $89,880.00.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
15. / Approval of recommendation from Transportation Engineering Services to accept the work performed by Key Concrete for Contract #0179N, Bluffton Road Sidewalk Phase II as an integral part of the City’s Transportation system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
16. / Approval of recommendation from City Utilities Engineering to accept the work performed by Midwest Trenchless Services for Resolution/Contract #66350, Westmoor Park Area Water Main Replacement as an integral part of the City’s water distribution system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
17. / Approval of recommendation from City Utilities Engineering to accept the work performed by Iseler Demolition for Resolution #66598, Redwood Chestnut Tank as an integral part of the City’s water distribution system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
18. / Approval of recommendation from City Utilities Engineering to accept the work performed by Rothenberger Company for Contract #76139, Huth Drive/Rosewood /Aboite Center Road Area Septic Elimination as an integral part of the City's Sanitary Sewer system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
19. / Approval of City Utilities 2014 Sewer State Revolving Funds (B disbursements) in the amount of $1,056,260.00 for the week of June 28, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
20. / Approval of City Utilities 2016 Sewer State Revolving Funds (B disbursements) in the amount of $852,707.00 for the week of June 28, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
21. / Approval of Civil City Accounting Claims in the amount of $4,299,911.50 for the week of June 28, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
22. / Approval of City Utilities Accounting Claims in the amount of $1,547,590.66 for the week of June 28, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Menon, Avila
ABSENT:Kennedy
Meeting adjourned at 9:12 a.m.
______
Robert P. Kennedy, Chairman
______
Kumar Menon, Member
ATTEST:______
Lyndsey Richards, Clerk
______
Mike Avila, Member
City of Fort WaynePage 1Updated 7/6/2017 3:01 PM