MINUTES of Meeting 2015-02
of the Directors of the Townsite
of Redwood Meadows Administration Society
HELD AT: Wild Rose Room
DATE: January 20, 2015
ATTENDED BY: Elizabeth Erasmus - Mayor
Mariska Span-Smeelen - Councillor
Dave Acton - Councillor
Paul Sawler - Deputy Mayor/Chair
Dara-Lee Snow - Councillor/Secretary
Nick Chodyka - Councillor
Regrets: Ed Taaffe - Councillor/Treasurer
STAFF: Pat Evans - Administration Manager
Rocky Bond - Public Works Co-Ordinator
VISITORS: Shana Barbour Welsh - Sustainable Redwood
Shauna Hay - Resident
Keith Hay - Resident
Carol Scarratt - Resident
Elizabeth Leggat - Interested Party/Montessori House Proposal
Lisa Megley - Interested Party/Montessori House Proposal
ATTACHMENTS - Agenda
-January 20, 2015 cheque run
- Action Item List
- Redwood Meadows 2014 Leak Repairs report
- Sustainable le Redwood 2015 Budget Proposal/2015 Budget
- Montessori House Proposal
MINUTE
NO: 2015-02
02.01 Deputy Mayor Sawler called the meeting to order at 7:10pm
02.02 VISITATIONS
Shana Barbour Welsh-Sustainable Redwood
Shana Barbour Welsh presented Council with Sustainable Redwood’s 2015 Budget (attached) and a Framework of confirmed and potential projects for 2015. She explained that because they had come in significantly below budget for 2014 the Committee is only asking for $4800.00 for 20151. Shana also told Council that other sources of funding for the BCTA are being explored. Council asked if the budget should be increased for the trail restoration. Councillor Sawler asked if they had any idea the cost of the restoration. Shana will find out a cost and let Council know.
Shauna Hay-Montessori House Proposal
Resident Shauna Hay attended Council with a proposal (attached) to start a Montessori School out of her residence. She explained that the current Montessori School operated out of Redwood House goes up to Kindergarten and the school that she is proposing will be for children aged 5-12 years, and is looking at an enrollment of 15 students. She also sees the operation as being a multi demographic facility where individuals suffering from early stages of Dementia can come for support and recourses. As well it would serve as a resource centre for ECS.
Council asked if it would impact the existing Montessori School. Shauna said that it would not. She was also asked if neighbours had been consulted. Shauna said that she would contact neighbors if she gets approval from Council.
Shauna asked that Council look at the proposal and give her a decision by April 30, 2015.
02.03 AGENDA ACCEPTED
The Agenda was accepted as amended to add Finance Committee
02.04 APPROVAL OF PREVIOUS MINUTES
Motion: Councillor Acton moved and Councillor Chodyka seconded that the minutes dated December 2, 2014, #2014-22 be approved as presented.
Carried Unanimously
Motion: Councillor Acton moved and Councillor Snow seconded that the minutes dated January 6, 2015, #2015-01 be approved as amended to change 01.8 to Don’t Damn Springbank to read Deputy Mayor Sawler will attend.
Carried Unanimously
02.05 ACTION ITEMS
08.2 Change date to Feb3/15
14.1 Change date to Feb3/15
17.3 Change Date to Feb 17/15
20.4 Change date to Feb3/15
20.9 Rocky provided a 2014 Leak Repairs report (attached) for Council. Date changed to Apr30/2015
21.3 Complete
21.4 Councillor provided a graft for Council to review with different options. Date changed to Feb3/15
01.1 Completed
01.2 Change date to Feb3/15
01.3 Change date to Feb3/15
01.4 Update information with hours worked and dates
02.06 COMMITTEE UPDATES
PUBLIC WORKS
Rocky Bond advised Council that he was pumping ground water at the north end of the Berm. He said that he is managing for now but there has to be a long term solution to the problem. Councillor Acton said that he is still waiting on the Drainage Report from Clifton and a final cost on the South End to know if there are funds available for a pumping station. Rocky said that a generator would cost between $12,000.-$15,000. and a pump would be approx. $3,000. Rocky will look for a used pump. Councillor Acton also said that Councillor Taaffe will investigate to see if permanent power could be setup.
Rocky also advised Council the Sean Runner from the Tsuu T’ina Nation will be dealing with Compton Petroleum regarding the issue of the abandoned oil well on Curtis Park.
INFRASTRUCTURE COMMITTEE
Councillor Acton advised Council that a cheque for $671,000. has been sent to Volker Stevin for the work on the South Ridge project. Also, the 10% holdback on Clifton invoices has been paid. Pat asked if she should pay the North Berm expense less a holdback to Volker Stevin. Councillor Acton said that he was still waiting on a signed letter regarding the weed issue and to wait until the letter was received.
RMES
Councillor Chodyka said that he was in contact with Fire Chief Evans and was told that under the Emergency Management Act an Emergency Management Bylaw must be in place before moving forward. Pat will let Councillor Chodyka know if there is a current Emergency Management Bylaw.
PERSONELL COMMITTEE (moved to In Camera)
INTERGOVENMENTAL
Mayor Erasmus advised Council that she and Deputy Mayor Sawler are meeting with Municipal Minister Diana McQueen.
LEASE
Mayor Erasmus recommended that the Lease Committee meet with Ryan Rob in the near future. She also reminded Council of a meeting with Peter Manywounds January 27, 2015.
COMMUNICATIONS
Mayor Erasmus will be writing an article on the late Tsuu T’ina Gordon Crowchild and his importance to Redwood Meadows for the next Chatter.
FINANCE
Deputy Mayor Sawler has provided Council with the 3rd draft of the 2015 Operating Budget. He asked that they review it before the next Council meeting.
02.07 UNFINISHED BUSINESS
DRAFT BUDGET (see Finance update)
UTIILITY RATES (In Camera)
02.08 NEW BUSINESS
2015 AGM Date
Council agreed that the Date for the 2015 AGM will be May 5, 2015
02.09 CHEQUE RECQUISITION APPROVAL
Motion: Councillor Chodyka moved and Councillor Snow seconded that the cheque run dated January 12, 2014 in the amount of $741,466.52 be approved.
Carried Unanimously
Motion: Councillor Snow moved and Councillor Span-Smeelen seconded that the cheque run dated January 20, 2014 in the amount of $16,011.63 be approved.
Carried Unanimously
02.10 Deputy Mayor Sawler adjourned the meeting at 9:15 pm
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Deputy Mayor/Chair Sawler
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Mayor Elizabeth Erasmus