STRENGTHENING SUSTAINABLE PEACE AND DEVELOPMENT
IN ACEH (SSPDA)
TERMS OF REFERENCE
Post Code / PMPost Title / National Project Manager
Recruitment / Indonesian national
Duty station / BAPPENAS, Jakarta
Duration of assignment / 1 year renewable
Starting date / Immediate
Direct supervisor / Director for Regional II, BAPPENAS
as National Project Director
Status/Condition / SC - NOA
Strengthening Sustainable Peace and Development in Aceh (SSPA) is the UNDP project in collaboration with the Government of Indonesia to support the reintegration process in Aceh as mandated in Memorandum of Understanding between The Government of Indonesia and Gerakan Aceh Merdeka (GAM), signed in Helsinki on August 15, 2005.
UNDP support to BAPPENAS is in line with BAPPENAS responsibility for coordination in the Peace Agreement implementation process as mandated through the Presidential Instruction no.15/2005, particularly to develop strategies and to support effective coordination of donor input. In addition to that, UNDP is also supporting BAPPENAS in the improvement of the legal framework of conflict management at strategic level. Mostly due to the tsunami crisis, the GoI decided to pass a law in the Parliament of Crises Management. The Law, which is currently with the National Parliament, aims at creating a coherent and unified approach to crisis management. UNDP is supporting BAPPENAS’ efforts to ensure the Law fully reflects lessons learned elsewhere in Indonesia and applicable to Aceh. The initiative includes extensive TA to BAPPENAS and the Legislative in the deliberation of the law, technical inputs into the Law and the production of the related academic paper. It is expected that components of this initiative such as the development of local regulation on conflict sensitive and participatory planning can be introduce in some of the areas where UNDP will work in Aceh. The SSPA project will support local government in the design of programmes through consultative processes that are participative, bottom up and conflict sensitive. The latter will be done using the PDA methodology developed by BAPPENAS and UNDP in other post-conflict provinces of Indonesia.
The main responsibility for implementing the Government’s Reintegration strategy falls on provincial and district level government in general and the Governor’s office in particular. SSPA project support to local government will focus on four strategic areas:
· The Governor’s office for implementation of the Reintegration strategy – Badan Reintegrasi Aceh Damai (BRA) ;
· The Forum Bersama, the main multi-stakeholder policy-oriented forum, that will service government, GAM, civil society and donors engaged in reintegration activities;
· Support to the police focusing on strengthening community-police relations because sustained economic development requires effective law enforcement;
· District government capacity building around planning and reintegrating displaced communities.
The project implementation strategy is designed with extensive liaison with other donors such as the EU, IOM, WB and ILO[1]. UNDP has provided support to BAPPENAS in the design of a three-year programme of work focusing on:
· Support to national, provincial and district local governments for effective implementation of the MoU and responsive recovery;
· Sustainable social, economic and political reintegration of ex-combatants, detainees and political prisoners;
· Immediate livelihood support and medium term economic development with enhanced coexistence to communities receiving GAM and others affected by conflict;
· Capacity building for civil society to enhance their commitment to sustainable peace and their positive engagement I n reintegration and recovery activities.
The programme strategy will cover selected districts with a number of criteria for selection correspond to (among others) poverty, tsunami and conflict affected community, and location of combatant and IDP returns. The project approach will consist both of strategic interventions that will enhance local with economic recovery and implementation approaches that generate better co-existence and longer term peace building.
Addressing the situation of IDPs in Aceh is essential both as a humanitarian imperative and also in order to ensure that potential social tensions that may lead to conflict are diffused. The programme will work with IDPs in 2 districts with an integrated, participatory and capacity building methodology. The SSPA project will be implemented through BAPPENAS as the implementing agency with National Execution modality until September 2008. The main activities in the project document have been agreed between UNDP, BAPPENAS, the Aceh Provincial Government and other relevant donors and agencies will achieve the following three key outputs:
· Capacities of national, provincial and district governments to respond to needs and implement the requirements of the Memorandum of Understanding have been substantially increased;
· Former combatants and ex-prisoners have been successfully reintegrated into civilian life and economic activities and livelihoods of conflict affected communities have been fully restored;
· Civil society capacities to engage in the implementation of the Memorandum of Understanding and implement reintegration activities have been substantially increased and their role in the peace process fully recognized by all stakeholders.
A National Project Director (NPD) is assigned to one of high-ranked officials from BAPPENAS office. Undertaking the responsibilities for overall Project, The National Project Director will be supported by a National Project Management Unit secretariat office to oversee the overall tasks of the project. The secretariat office of National Project Management Unit will be managed by the National Project Manager. UNDP will also be undertaking analytical work to support the needs of government and other stakeholders including donors. This component of the programme will be done through various partners and will address knowledge gaps that impact upon the design and implementation of successful reintegration and peace-building strategies. Analytical outputs will include policy briefings, assessments of existing reintegration/development delivery models, best practices notes and major studies on issues such as human security, economic governance and the elections that will impact on the reform of local institutions central to Aceh’s reconstruction.
Duties and Responsibilities:
Under the direct supervision of the National Project Director, the National Project Manager is responsible for the operational management of the project, she/he assumes the day-to-day operational management of the project in line with the project document as well as policies/procedures for nationally executed projects. For this reason, she/he must be able to work full-time on the post. Reporting to National Project Director (NPD) of the project in BAPPENAS, Jakarta, the Project Manager will support the National Project Director (NPD) and the Chief Technical Assistance (CTA) to undertake their responsibility, and will maintain communication with the Provincial PMU established under the auspice of the Local Government Office in BAPPEDA Province of Nanggroe Aceh Darussalam, and will assist Provincial PMU in accomplishing the programmatic and managerial aspects of their roles, as appropriate. The National Project Manager will be an integral part of the National Project Management Unit contributing to the technical, managerial, oversight compliance, good internal governance and financial accountability of the project. Duties and responsibilities of the National Project Manager will be and not limited to as following:
1. To prepare and to consolidate quarterly and annual project work plan for the National Project Director to review
2. To assist the National Project Director managing and mobilizing project resources ie. human resources, equipments, tools and funding.
3. To assist the National Project Director in Strategic and Programmatic Oversight; by ensuring the project development and activities to be in line with the project document and undertaking continuous liaison with provincial government and other partner(s), in order to maximize transparency and responsiveness of programme processes
4. To assist the National Project Director in Management of Project Cycle and Technical Assistance; in identifying the need for, and oversee provision of, technical assistance to partners at the national level;
5. To assist the National Project Director in managing day to day monitoring processes, to ensure that implementation is in accordance with the project document and/or project work plan, and to distil lessons and good practices of value for future programming
6. With respect to external project implementing agencies, to assist the National Project Director :
(a) ensures mobilization of selected delivery agents to deliver the inputs in accordance with their letters of agreement or contracts, and
(b) provides overall supervision and/or coordination to ensure the production, quality and timeliness of the expected outputs.
7. Assumes direct responsibility for managing the project budget for BAPPENAS component as Committing Officer, by ensuring that:
(a) project funds are made available when needed, and are disbursed properly
(b) expenditures are in accordance with the project document and/or existing project work plan,
(c) accounting records and supporting documents are kept,
(d) required financial reports are prepared,
(e) financial operations are transparent and financial procedures/regulations for NEX projects are properly applied; and she/he is ready to stand up to audits at any time
8. Assumes direct responsibility for overseeing the overall project budget by ensuring that :
(a) expenditures are made in accordance with the project document and/or consolidated project work plan and prior approval from the National Project Director,
(b) required delivery reports to the National Project Director are prepared
9. To assume direct responsibility for managing the physical resources (e.g. vehicles, office equipment, furniture, stationary etc.) provided to the project by UNDP for the Secretariat of the National Project Management Unit
10. To supervise the secretariat staff and to liaise coordination with consultants working for the National and Provincial Project Management Unit
11. To prepare project progress reports of various types (e.g. quarterly report, annual report, and the Final Project Report) as scheduled, and organizes review meetings and evaluation missions in coordination with UNDP.
12. To reports regularly to and keeps the National Project Director up-to-date on project progress, implementing issues, emerging risks/problems as well as suggests to him/her necessary remedial actions.
13. To perform other relevant project duties as requested by the National Project Director.
Qualifications:
· At least 10 years, with 5 years increasingly responsible professional experience in development programs, ideally within a UN context and ideally with experience in the programme development of conflict-related development and peace-building programmes;
· Possess knowledge and experience in project management, particularly for government projects
· Experience working in close collaboration with both Governmental and non-governmental sectors;
· Good knowledge of Aceh region and its specific cultural needs and social issues will be an advantage;
· A full understanding of and commitment to gender issues;
· At least Master (S2) or Post-graduate degree in political science, public administration, or other relevant fields; major on conflict affairs will be an advantage
· Working level of English language is an absolute necessity;
· Proven capabilities with MS Office application to keep records and produce reports;
· Good inter-personal and team building skills;
· Strong leadership and managerial skills;
· Willingness and ability to frequently travel to related field sites;
· Full time availability for project management duties
· Familiarity with technical assistance projects and UNDP programme is an asset.
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[1] Including: the Ministry of Information, the Ministry of Home Affairs and the Ministry of Law and Human Rights.