CESA Cooperative Purchasing

SCHOOL NUTRITION PROGRAM

COMMODITY PROCESSED FOODS

This is an RFP notification only. You must retrieve the document by using the instructions shown below or by contacting CESA Cooperative Purchasing at (608) 758-6232 x332.

If you have Internet access, you can retrieve a copy of the RFP by following these steps:

1.Access the Internet via your browser (Explorer or Netscape)

2.If you have Adobe Acrobat Reader go to Step 5

3.If you do not have Adobe Acrobat Reader please download a free copy at Adobe.com

4.After downloading the free copy be sure to run the .exe file to install it as a “browser plug-in”.

5.In the URL (Location) enter:

6.Print the file or save it and print it later.

If you would like your RFP emailed, indicate your email address in the space provided below.

If you would like your RFP faxed, indicate your fax number in the space provided below.

This RFP is available at CESA 2, 448 E. High Street, Milton, WI 53563.

Contact Lisa Stahl at (608) 758-6232 x332 to pick up a copy of the RFP package.

TELEPHONED, E-MAILED OR FAXED PROPOSALS ARE NOT ACCEPTABLE.

RETURNING THIS FORM ONLY DOES NOT FULFILL BID REQUIREMENTS, UNLESS RESPONDING WITH A “NO BID” AS SHOWN BELOW. CHECK APPROPRIATE BOX:

Yes, I plan to access the RFP from the Internet.

Email RFP package to: (Email address): ______

Fax RFP package to: (Fax#)______

No Bid. Keep on Bidder’s list.

Printed Name:

Signature:

Company:

Address:

City/State:

Phone:

Lisa Stahl, CESA Cooperative Purchasing Director

Phone:(608) 758-6232 x332

Fax:(608) 868-6891

E-mail:

PLEASE FAX COMPLETED FORM TO: (608) 868-6891

or email form to:

OFFER AND ACCEPTANCE

and Non-collusion Affidavit

The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the offer.

Company Name:

Address:

City, State, Zip:

Federal Employer Id #:

Phone:

Fax:

Email:

For clarification of this offer, contact:

Printed Name:

Title:

Signature of Person Authorized to Sign Offer

CERTIFICATION

By signature in the Offer section above, the offeror certifies:

The submission of the offer did not involve collusion or other anti-competitive practices. That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientations, the contractor further agrees to take affirmative actions to ensure equal employment opportunities.

The offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

ACCEPTANCE OF OFFER

When countersigned below, the offer is hereby accepted. The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the CESA Cooperative Purchasing School Nutrition Program.

This contract shall henceforth be referred to as the 2011-12 Direct Diversion RFP.

The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contract release document, or written notice to proceed.

No contract is formed until all of the conditions set forth in the RFP are fully met and verified and a Purchase Order is issued.

The CESA Cooperative Purchasing School Nutrition Program reserves the right to revoke or rescind the award until such conditions have been met in their entirety.

Pricing effective July 1 of contract year.

Lisa Stahl, CESA Cooperative Purchasing Director

Tab 3:Monitoring Information

What system do you use to monitor commodity usage and sales verification?

  1. K12 foodservice
  2. ProcessorLink
  3. Self-monitored

Describe

Instructions for schools for participation:

Instructions for distributor for participation:

Is there a fee to participate in the monitoring service for the schools or the distributor?

Schools:YesNo

Distributor:YesNo

Who communicates pricing and NOI (net off invoice) credits to distributor?

CESAProcessorBroker

After the award, if there are questions or discrepancies in pricing or customer service, who should the CESA Cooperative Purchasing Program representative call?

Name:

Company:

Contact Information (phone and email):

If you use a broker, what broker do you use?
Tab 4:Processor to Distributor Specific Requirements

Delivery requirements:

  1. Do you have a current relationship with our prime vendor?

YesNo

  1. Minimum pounds/cases to ship to Prime Vendor of diverted product:

pounds/shipment

or

cases/shipment

  1. What is your lead time for commodity orders?

Days/weeks

  1. Are you able to combine commercial product with the commodity product to make up the minimum pound commitment?

YesNo

  1. Are you able to combine products made from different commodities to make up the minimum pound commitment (for example; if you make products from beef, cheese and chicken)?

YesNo

  1. Fully substitutable products
  2. Is there a “house brand” available of your product to substitute for your commodity product (please include pricing on specification sheet for allowable substitutions)?

YesNo

  1. In what circumstance will you allow the substitution of a “house brand”?
  1. Do you allow a price break for larger commodity deliveries to the distributor? If so, please describe the delivery required.

YesNo