Prequalification for General Training Servicespart 1: Conditions of Prequalification

Prequalification for General Training ServicesPart 1: Conditions of Prequalification

Page 1Edition: May 2010

Prequalification for General Training ServicesPart 1: Conditions of Prequalification

1.Introduction

The Department of Planning, Transport and Infrastructure (DPTI) has established this prequalification scheme to ensure that only suitably qualified and experienced companies,who have experience working with government, are eligible to enter into contracts with DPTI for general training services.

The department is seeking applications for prequalification for the delivery of a broad range of training and development services, including:

coaching/mentoring;
program development and customisation of both accredited and non-accredited training;
development and customisation of assessment activities;
delivery of both accredited and non-accredited training; and
assessment services.

DPTI comprises of12 divisions with specific functions and different cultural and professional contexts.DPTIhas a Learning and Development Framework which provides a range of learning opportunities that can be accessed by employees of the department. In addition, each division coordinates specialist training and development in response to specific divisional needs.

This prequalification scheme covers a range of learning approaches, which may include e-learning, formal instruction, work based projects, theory and activity based learning, behavioural profiling, learning circles, coaching and other engaging learning approaches. Training services required may include accredited units from the Public Sector Training Package (PSTP) or other relevant training packages as well as non-accredited programs in a variety of areas.

The prequalification categories available include business skills development, equity and diversity, occupational health and safety, leadership and management, self development for individuals, and coaching and/or mentoring for a range of employees and situations. However, the list of examples is not exhaustive and providers with unique areas of specialist expertise are also encouraged to respond. Please specify areas of particular expertise as the list of prequalified companies will be used to identify providers with particular topics/skills/areas of expertise when seeking quotes.

Applicants for prequalification who meet the Prequalification Assessment Criteria, will become prequalified in applicable prequalificationcategories. As the need arises for a particular type of service, quotes / tenders will be sought from prequalified training providers.

The purpose of the prequalification scheme is to reduce the time and cost to companies when preparing tenders, while also minimising risks to DPTI. The scheme aims to facilitate, but not replace, tender assessment for individual projects.

Once prequalified, companies are subject to ongoing review by DPTI to ensure that the information submitted in their application remains valid and that they have performed satisfactorily when awarded contracts.

2.Prequalification Categories

Prequalification is available in the following categories:

Category / Category of Training / Examples
TS1 / Business Skills Development /

Change Management
Contract Management
Counselling & Mediation
Customer Service
Dealing with Aggressive Clients
Ethics
Financial Management
Human Resource Management
IT Application/s
Legislation
Managing Conflict
Negotiation Skills
Performance Indicators/Quality Improvement
Performance Management
Policy Development
Problem Solving Skills
Project Management
Time Management
Training & Assessment
Valuing Diversity
Writing Skills

TS2 / Leadership and Management /

Aboriginal Leadership
Business Planning
Managing Customer Service
Decision Making
Ethics and Accountability
Financial Management
Frontline/Supervisory Management
Human Resource Management
Leadership and Management Skills
Managing a Diverse Workforce
Managing Change
Managing Contracts
Managing Operations
Managing Performance
Managing Projects
WHS for Managers
Performance Management
Risk Management
Strategic Planning
Team Development
Women in Leadership

TS3 / Self Development /

Assertiveness skills
Career Planning
Communication Skills
Decision making/Problem Solving Skills
Goal Setting
Interpersonal Skills
Presentations Skills
Time Management

TS4 / Coaching & Mentoring /

Executive Development
Middle/Senior Management Development
Performance Management

TS5 / Occupational Health, Safety and Welfare /

Accident/Incident Reporting
Driver Safety
Ergonomics
Fire Warden
First Aid
General WHSTraining for Employees
Hazard Management
Hazardous Substances/Chemical Management
Injury Management
Health & Safety Representation
Legislation – Roles and Responsibilities
Managing Physical Health, Well-being and Fitness
Managing Psychological Health
Manual Handling
WHS Committee Training
WHS Internal Auditing
WHS for Management
Health and Safety Representative
Personal Protective Equipment
Plant and Equipment Safety
Remote / isolated Work
Risk Assessment & Management

TS6 / Equity and Diversity /

Cultural Diversity
Managing A Diverse Workforce
Valuing Diversity
Disability in the Workplace
Gender in the Workplace
Balancing Work/Family Issues
English as a Second Language
Fair Workplace
Flexible Work Practices

TS7 / Aboriginal Cultural Awareness /

History
Valuing diversity
Building cultural bridges
Communication and engagement

3.Engagement of Prequalified Providers

DPTI will seek quote(s) from prequalified companies taking into account the value of the services required and the skills and expertise of prequalified providers.

4.Application for Prequalification

Companies are invited to apply for prequalification at any time by completing and submitting an application form with supporting information attached, as detailed in Part 2 “Application for Prequalification” and Part 3 “Information to be Submitted with Application”.

The information should be clearly labelled and be of sufficient detail to enable an assessment to be undertaken against the requirements list in Part 4 “Assessment Criteria”. Companies should be aware that additional supporting information may be required by DPTI as part of the tender assessment process.

A read only electronic application must be submitted as follows:

If the application is on a CD, it should be marked for the attention of the Manager Contracting and Procurement and may be either:

posted to GPO Box 1533, ADELAIDE SA 5001; or
delivered to 77 Grenfell Street, ADELAIDE SA 5000.

If the application is attached to an email(s), it should be forwarded to Note: If submitting via email, please phone (08) 8343 2029 to confirm receipt. Also, it may be necessary to split the application into several emails to keep it to an acceptable size.

Enquiries to:

Team Leader, HR Operations

Department for Transport, Energy & Infrastructure

GPO Box 1533

ADELAIDE SA 5001

Phone: (08) 8343 2651

Fax: (08) 8343 2658

5.Assessment and Notification

Applications for prequalification will be assessed by a Prequalification Panel consisting of DPTI personnel. DPTI and its agents, contractors or consultants may undertake investigations as necessary in order to assess performance (such as Audit Reports and Performance Reports) and interview the Company to clarify details of the application.

For each of the criteria under consideration in the assessment, the minimum requirements are indicated in Part 4 “Assessment Criteria” of this document. In addition, DPTI may request company financial information and consider this in the assessment. Companies should allow at least five weeks from the date of submission for written notification of the outcome. The prequalification of a Company does not extend to related or subsidiary companies owned or controlled by the Company.

Conditions may be attached to the prequalification: for example, the Company may be required to demonstrate that they have taken on additional resources before being awarded a particular type of contract.

6.Change to Prequalification Category

DPTI will undertake a review of the prequalification scheme every 12 months. At DPTI’s discretion, a prequalified company may be requested to either provide sufficient information to verify that their original prequalification submission is still valid or resubmit a complete application.The Assessment Panel may, in its absolute discretion, review any Company’s prequalification or request further information from them at any time.

DPTI will monitor the performance of Companies when awarded DPTI contracts and may take this into account in any review of a Company’s prequalification. Matters taken into account in the assessment of Company performance may include:

Standard of work and performance;
Quality System and quality assurance in contract performance;
Compliance with Occupational Health, Safety and Rehabilitation provisions;
Managerial performance;
Adherence to contract provisions (particularly timeliness);
Approach to cooperation and partnering with DPTI.

DPTI may review a Company’s prequalification if it becomes aware of:

Unsatisfactory performance forDPTI or other SA Government agencies;
Substantial adverse change in a Company’s technical, financial, managerial or organisational capability; or
A Company being placed into voluntary administration or involved in a compromise or other arrangement with creditors.

The Assessment Panel may, in its absolute discretion, rescind the prequalification or suspend the prequalification. Before such action is taken, the Company will be given an opportunity to show cause why the prequalification should not be rescinded or reduced. The Company will also be given details of the matters prompting the request to show cause.

DPTI may make revisions to the scheme and place advertisements seeking new applications at any time. Whenever a full revision of the system is carried out, additional information or new applications from currently prequalified Companies will be sought.

7.Company to Advise

Prequalified Companies are required to immediately advise the Team Leader, HR Operations, of any significant change to its:

financial or technical capacity;
ownership or holding;
any convictions or prohibition notices under WHS or environmental legislation;
changes to the facilitators nominated in the application for prequalification;
changes to the company’s registration if a Registered Training Organisation under Part 3 of the Training and SkillsDevelopment Act 2003; or
addresses or phone/facsimile numbers.

8.Confidentiality

Except as required by law, DPTI will ensure the confidentiality of all information supplied by companies and will sign an appropriate confidentiality agreement if requested.

Personnel delivering training courses may be required by DPTI to sign a non-disclosure agreement prior to undertaking work under this prequalification scheme.

9.Publication of Prequalification Status

The level of prequalification achieved by a Company will be disclosed to others on the following web site:

While a company may communicate its DPTI prequalification status to others, it must not represent that this prequalification necessarily means that they are competent to undertake work for organisations other than DPTI. No responsibility is accepted for any consequences arising from the use of the prequalification scheme other than for DPTI contracts.

10.Disclaimer

The decision to approve or reject, with or without conditions, any application for prequalification or for upgrading of prequalification is at the absolute discretion of DPTI.

DPTI is not liable for any costs or damage incurred in the exercise of such discretion or the discretion to remove or downgrade in class any prequalification. The Prequalification Scheme was developed for DPTI’s internal purposes. DPTI does not represent or warrant that any of its prequalified companies are technically capable or financially sound or have any other characteristics. Any person or company seeking to deal with a Contractor who is prequalified with DPTI must rely on their own enquiries.

Page 1Edition: May 2010

Prequalification for General Training ServicesPart 2: Application for Prequalification

Company Name: / …………………………………………………………………………………
Australian Business Number: / ABN……………………………………ACN………………………………
Address of Registered Office: / …………………………………………………………………………………
Postal Address: / …………………………………………………………………………………
Contact Person: / …………………………………………………………………………………
Position in Company: / …………………………………………………………………………………
Telephone: / …………………………………………………………………………………
Mobile: / …………………………………………………………………………………
Fax: / …………………………………………………………………………………
E-mail: / …………………………………………………………………………………
Business Identification:
(Sole Trader, Partnership, Limited Liability Company, Other) / …………………………………………………………………………………
…………………………………………………………………………………
If registered outside South Australia, please provide State of Incorporation & Address of Registered Office: / ………………………………………………………………….……………...
………………………………………………………………….……………...
Association Membership and Accreditation:
(List membership and provide evidence of accreditation to any management systems, eg ISO9001) / …………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
Statement of Corporate Philosophy: / …………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
Prequalification Categories being applied for: / TS1 TS3 TS5 
TS2 TS4 TS6 
TS7 
Specific areas of expertise: / …………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
Further Information: / Is your organisation an RTO registered under Part 3 of the South AustraliaTraining and Skills Development Act, 2008
Yes No 
Are you approved to deliver qualifications in South Australia?
Yes No 
Are you approved to deliver traineeships / apprenticeships in South Australia?
Yes No 
Can you deliver public courses in the prequalification categories being applied for?
Yes No 
Is delivery of courses at your own premises possible?
Yes No 
Referees:
Names and contact details of at least three from government are required. / …………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
Insurance: / Level of cover of Public Liability Insurance ……………………………
(please attach a copy of the certificate of currency)
Value-added Services:
(Please detail any value-added services you can provide.) / …………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………

Attached are details supporting the application for prequalification.

Signed:………………………………………………..Date :……………………………..

Page 1Edition: May 2010

Prequalification for General Training ServicesPart 3: Information to be Submitted with Application

Please provide the information listed in this part in a format that enables compliance with Part 4 “Assessment Criteria” to be readily determined.

1.COMPANY CAPABILITY

Please provide the following information for all Categories:

(1)The Company/Entity Structure.

(2)Schedule of key staff, including company directors, project managers, administrative supportand proposed training staff.

(3)CV’s for key facilitators, clearly setting out range of experience working with government, and in particular experience in:

Developing and customising training programs;
Developing and customising assessment activities;
Training delivery;
Assessment of units of competency.

(4)Details of contingency arrangements for unforseen events such as a facilitator being unexpectedly sick or unavailable.

2.METHODOLOGY

Please detail your methodologies for:

Training delivery
Assessment
Gathering and analysing training feedback with a view to continuous improvement
Evaluating the success of programs
Professional development of training staff.

3.WORK HEALTH AND SAFETY (WHS)

Please provide the following information:

(1)Attach a copy of your WHS policy.

(2)State whether an Infringement Notice under the WHS Act has been issued in the last 2 years. If it has, provide details of the Notice and evidence that Corrective Action has been implemented.

Page 1Edition: May 2010

Prequalification for General Training ServicesPart 4: Prequalification Assessment Criteria

Company:Assessor:Date:

1. COMPANY CAPABILITY

CRITERIA / REQUIREMENT / Meets Requirement?
(Yes / No)
RTO / Non-RTO
Insurance / Evidence of current Public Liability insurance of not less than $10 million.
Capability of Training Staff - Demonstrated experience working with government in: / 1. Developing and customising training programs
2. Developing and customising assessment activities / n/a
3. Training delivery
4. Assessment of units of competency / n/a
Contingency Planning / Adequate contingency arrangements for unforseen events (eg a facilitator being unexpectedly sick or unavailable).
Referees / Minimum of three referee reports. (Government referees are highly desirable.)

Comments / qualifications:

………………………………………………………………………………………………………

2. METHODOLOGY

CRITERIA / REQUIREMENT / Meets Requirement?
(Yes / No)
RTO / Non-RTO
Training delivery / An appropriate training delivery method that meets learner needs, organisational objectives and program outcomes.
Assessment / A rigorous assessment methodology that meets accreditation requirements. / n/a
Training feedback / A method for gathering and analysing training feedback and implementing suggestions for improvement.
Evaluating success / A method for evaluating the success of programs delivered.
Professional development of training staff / Methodology to ensure that professional staff are developed and up to date with latest trends in their field.

Comments / qualifications:

…………………………………………………………………………………………………

………………………………………………………………………………………………………

3. WHS

CRITERIA / REQUIREMENT / Meets Requirement?
(Yes / No)
WHS Policy / Evidence of satisfactory WHS policy.
Corrective action for infringements / Evidence of implementation of satisfactory corrective action if any infringements have been issued in the past two years.

Comments / qualifications:

...... …………………………………………………………………………………………………

………………………………………………………………………………………………………

Page 1Edition: May 2010

 denotes information is only required for RTOs.

 denotes requirement applicable only to RTOs.