Minutes for University Place Condominium Third Quarterly Meeting 2016

Minutes for University Place Condominium Third Quarterly Meeting 2016

Date: July 21, 2016

Location: C&J 2nd Location: University Place Condominium

SW Pkwy SW Pkwy

College Station, TX College Station, TX

Board Members Present:

Roger Martinez- President

Terry & Lori Fry- Secretary

Rene’ Ramirez- Construction Consultant

Board Members Absent:

Renee Waronoff- Vice President

Century 21 BVP Management Representatives Present:

Bob Walker, HOA Coordinator, PM Broker Associate

Meeting began at 6:00pm with items of discussion as follows:

Reviewed April to June Financials.
Reviewed recommendations from annual meeting on pets on premises. We need to Amend Bylaws, add no aggressive breeds as well as discuss with a lawyer to see whom the liability lies if any unfavorable incidents with pets occur, owner or tenant?
Reviewed annual meeting recommendation regarding max number of units purchased by one owner/entity. We will discuss this item with a lawyer as well.
We have several bikes in racks. Many with flat tires and look as if they are not in use and have been abandoned. We discussed ways to flag bikes that are currently in use. Tenants will be notified of decision to flag bikes in use with a letter as well as signage in the bike rack area. September we will remove all abandoned bikes.
Fire pull alarms are not required by city in breezeways, only in pump room to test. Do we keep them in the breezeway areas?
Average sales price for the past 6 months is $127,600.00
HOA dues to increase by $25.00 per month starting September 2016 to a total of $200.00 per month. The next increase will be approximately $25.00 on September 2017 as was agreed upon to complete the construction project.
Determine our next big project for the complex. Items we need to consider:

Parking lot resurfacing

Remove and/or cut back trees

Fence work

Pool deck

Budget for Project:

Bid on gutters from Amazing Sidings is $29,800
Header Beam repair is going well and cost is coming in lower than anticipated
We will consider Rene Ramirez’s services in separate meeting.
Electrician to come out to check security lights on buildings.
We have purchased breezeway and balcony lights cost $3,500.00
We have purchased 150 LED light fixtures for breezeway lights
As big outside lights are changed out, we will keep old ones to hopefully resale.

7:30pm-Site Visit- University Place Condominiums

Every balcony of 2nd and 3rd floor has been checked to make sure they have been sealed.

This is to prevent water damage.

Blue line around base of building for fire alarm needs to be moved. Either use conduit or check into cost of cellularservice.
Flashing has been added to attach awning to bldg. to keep water from entering side wall
Gutters will be added to building to minimize water coming off bldg.
New covers added to electrical box
Cages have been added to dryer vents
Lower profile lighting will be added to breezeway/stairwell. (Some bldgs. currently have this) Light fixtures continue to be damaged as people move in/out and items such as mattresses, furniture, etc. bump into them.
All property balcony rails will be wiped down once project is completed
Take out any shrubs blocking breezeway for security reasons
Structural Engineer identified 9 bldgs. that needed Beam Headers/LVL. They are being been installed over next 30 days
6 buildings have been signed off on!!

Building 519

8:15 Meeting adjourned