July 13, 2009
Dear VMI Partner,
On August 3, 2009, Peyton’s will begin transmitting via EDI, an 875 Turnaround Document for every 855 Purchase Order Acknowledgement we receive. The 875 Turnaround Document (also known as a Carbon Copy or Shadow PO), will provide all of the information we receive and process from your 855, in addition to the pricing information we have in our system.
This new process will provide an extremely valuable tool to help you better manage orders and inventory. It will provide you with a copy of the purchase order created in our buying system (Peyton’s) from your 855. You will see the purchase order just as the Peyton Procurement Team sees it and just as the Peyton Distribution Center sees it.
How will the 875 Turnaround Document help our VMI relationship?
1) Provide verification that your 855 was received and that a purchase order was created in Peyton’s: A 997 Functional Acknowledgement is automatically sent from our EDI system when the 855 is accepted by our EDI system. However, that does not mean that the purchase order has actually been created. If you receive the 875 Turnaround, you will know that a po has been created in Peyton’s, and that Procurement and the DC can see the po in the system.
2) Provide verification that all items on your 855 are on the 875 Turnaround: This is particularly helpful with regard to new items and becomes even more crucial as we continue migration from UPCs to GTINs.
3) Provide verification that Peyton has the correct cost in our system for each item: Pricing errors can be detected and resolved prior to the shipment’s arrival at the DC, thus preventing receiver errors, which lead to invoice deductions. This becomes even more crucial as we continue to accept EDI Cost Changes.
We encourage you to discuss this new document with your EDI department / provider. If you have any questions regarding the technical side of this new process, please feel free to contact the Peyton EDI Coordinator, Denise Stacy at . If you have questions regarding the business side of this new process, including our expectations for its use, please contact your Peyton Buyer, or the appropriate Procurement Manager listed on the next page.
We are very excited to provide the 875 Turnaround Document to you. We believe it is an extremely valuable tool, which provides an excellent opportunity to improve our VMI relationship.
As a reminder, the schedule for 855 processing is:
Monday – Friday EST 3:30, 5:30, 8:00, 9:00, 10:00, 11:00, 12:00, 14:00, 16:00, 18:00
Saturday EST 5:00, 9:00, 10:00, 12:00 and Sunday EST 5:00, 9:00, 10:00, 12:00, 13:00
The schedule for EDI processing (which will include the 875 Turnaround Document) is:
Approximately every hour, on the hour from 4:00 – 23:00 EST
Cindy Jill Monty
Cindy Davis Jill Baldus Monty Anderson
Sr. Procurement Manager Sr. Procurement Manager Sr. Procurement Manager
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