BOOK: Support SECTION: Human Resources (CAPTAIN NOTES) Page 2 of 2
Human Resources
(Updated through 8/7/04)
OPS/001 TEST SECURITY
§ The Human Resources Officer is responsible for security of written/practical exam material and assessment center material.
§ At the end of each day, examination/assessment material must be locked in the safe.
§ Material pertaining to hiring/promotions is NOT public record.
OPS/001.1 PROMOTIONAL TEST QUESTION CONSTRUCTION GUIDELINES
(UPDATED 7/04)
§ Subject matter for tests should be derived from study material on that specific subject.
§ Subject matter in OCFD Standard Operating Procedures manual has precedence over other material covering the same subject matter.
§ Efforts will be made to eliminate distracters that are incorrect simply because they come from another source of information (correct answer will be from stated material in question).
§ Questions on test should be limited to terminology and procedures that would encompass job description.
§ Certified study material will be published once a year (in Human Resources SOP) on the first working day of July.
§ The Fire Chief or designee determines if new SOPs or IFSTA manuals are added to certified study material for the following year.
§ Updates to existing SOPs that are necessary to correct spelling and grammar or that do not change the intent or specific procedures contained in the document shall be testable.
§ If the intent or specific procedures are changed in an SOP, the changed/added material will NOT be testable for the remainder of the study list year.
§ Promotional exams given within 90 days of the release of new certified material (in July) will require that the "old" certified material be used for tests
§ The S.O.P. Committee shall meet prior to the month of July to review the certified study lists for possible revisions (revisions approved by Fire Chief).
§ Certified Study Material Committee may be appointed as Fire Chief designee to approve revisions.
§ Study Material Committee is made of 3 from Administration (chosen by Fire Chief) and 3 from Union (chosen by union President).
§ Fire Chief decides Study Material Committee chairperson.
OPS/001.2 CERTIFIED STUDY MATERIAL
Certified Study Material Lists - No notes
OPS/002 PROTEST AND GRADE REVIEW PERIOD
§ Candidate must sign out a copy of the examination for review during the protest period.
§ The protest period for written exams will be 1pm to 5pm the day of the test and 8am to 12pm (noon) the following business day.
§ Protests must be submitted in writing to the Deputy Chief of Support Services or designee.
§ At the close of the protest period, candidates may review adjustments made by the Deputy Chief or designee.
§ The adjustment review period will be 1pm to 5pm the day the protest period closes and 8am to 12pm (noon) the next business day.
§ After the closing of the adjustment review period, test content may NOT be protested and answers may ONLY be reviewed for accuracy of grading.
§ During the grade review period, the candidate will receive their graded answer sheet and the grading key (on transparency).
§ Test scores may ONLY be given in person with a photo ID.
§ A small check mark is placed on the right hand corner of the answer sheet to indicate the test score has been given out.
§ The grading review period will be 1pm to 5pm the day the adjustment review period closes and 8am to 12pm (noon) the next business day.
§ After all review periods have closed, the list of academy or assessment center candidates will be published.
§ Review period times are subject to change.
OPS/003 PROMOTIONAL TEST ORIENTATION
§ Items the Human Resource Officer designated to administer a written exam include: Stop watch, answer sheets, pencils, sign-in sheets, scratch paper, and master answer sheet.
§ If testing room is crowded, overflow may be put in a different room.
§ Prior to the test, all personnel will sign in and check seniority points.
§ The number of candidates, if known, to be promoted will be announced prior to the test.
§ Candidates will remain in the room for the 1 1/2 hour test period unless a unanimous vote is taken for individuals to leave the room after completion of the test (option to leave is NOT available if exam consists of multiple sessions).
§ Questions pertaining to the content of tests will be limited to typographical errors.
§ Time remaining will be posted every 5 minutes until the last 5 minutes at which time will be posted every minute.
§ Based on number stated in Bargaining Agreements, top scoring candidates will proceed to the assessment/academy.
§ Always choose the MOST correct answer.
§ Reference to study material found in a question is NOT part of the question.
OPS/005 RETIREMENTS
§ Retirement packets are processed by the Human Resource work section.
§ Retirement worksheets/checklists are available from the receptionist at Fire Admin.
§ An appointment should be made with Human Resources about 5 weeks prior to the effective retirement date.
OPS/006 INCENTIVE PAY
§ Incentive pay forms, along with appropriate documentation, are required to stop/start incentive pays.
§ Employees who no longer meet incentive requirements are required to fill out an Incentive Pay form to STOP pay.
OPS/007 FIREFIGHTER RECRUITMENT
§ Human Resources work section continues to recruit firefighters who exhibit intellectual, emotional, and physical attributes necessary to enhance OCFD's level of service.
OPS/008 VACANCY ANNOUNCEMENTS
§ New vacancy announcements are produced by Human Resources at the request of the Fire Chief and/or Deputy Chief of the respective division where the vacancy exists.
OPS/011 SUGGESTION POLICY
§ Suggestions may be made by Suggestion form, email, and memos.
§ A separate Suggestion form should be used for each suggestion.
§ Suggestion forms should be routed to the appropriate department.
§ Interoffice mail may be used for suggestion forms/memos.
§ Suggestion forms are sent through Battalion Chief to Human Resources, who copies the suggestion and forwards it to the appropriate work section chief.
§ The Human Resources Major will be notified of evaluation time frames, implementation of suggestion, and recognition of individual.
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