Committee Advised Sponsorship Guidelines

Committee Advised Sponsorship Guidelines

Table of Contents

Before the Deadline: Guidelines for Submission 2

DO: 2

DO NOT: 2

Individuals with Signature Rights for Funding Applications 3

The Results Are In! 4

My application was approved for monetary and beverage support. Now what? 4

My application was approved for monetary support. Now what? 5

My application was approved for beverage support. Now what? 6

My application was declined! Now what? 7

Frequently Asked Questions 8

Before the Deadline: Guidelines for Submission

Due to the volume of applications we receive, we require that all applications meet the following criteria. If they do not,they can be refused without notice or review.

Please read and double check your application meets the following criteria.

DO:

Submit(1)one complete applicationby email PERevent. No physical copy required.

*a single events that has multiple dates is fine to include in one application.

Electronic copies to be sent toLisa Robinson

All applications must be signed by the appropriate approved individual at the time of submission (See section “Individuals with Signature Rights for Funding Applications”)

DO NOT:

Do not submit an old application. The correct application will have the correct deadline date.

Do not leave submission to the last minute in case there is an issue with your application.

The deadline is firm and will be enforced.

Individuals with Signature Rights for Funding Applications

Approved individuals for signing include only[1] the following individuals:

Marlyn Graziano
Chief Executive Officer, KPU Foundation

Steve Lewarne

Executive Director, Office of Advancement

Joanne Saunders
Executive Director, Marketing & Recruitment

Sal Ferreras
Provost& Vice President, Academic

Jane Fee
Vice Provost, Students

Diane Purvey
Dean, Faculty of Arts (Research & International Development)

Carolyn Robertson
Dean, Chip & Shannon Wilson School of Design

Elizabeth (Betty) Worobec
Dean, Faculty of Science & Horticulture

Brian Haugen
Dean, Faculty of Trades & Technology

Wayne Tebb
Dean, School of Business

Tru Freeman
Dean, Faculty of Health

Patrick Donahoe
Dean, Faculty of Academic & Career Advancement

Todd Mundle
Vice Provost, Teaching & Learning

The Results Are In!

My application was approved for monetary and beverage support. Now what?

Thank you for applying for Coca-Cola funding. Congratulations and good luck on your event!

Step 1: Set up an SPF number with finance () . You must do this immediately. If you already have an SPF number, proceed to Step 2.

Step 2: Send Lisa Robinson () an email with the following information

Your Name

Your Event

SPF Number

*Your funds will be requested for transfer when Step 2 is complete.

· Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.

· Within 4 weeks of the event, someone from the Office of Advancement will contact you for a room number where the Coca-Cola products can be delivered to and stored until use. Please be prepared with a room number for storage. We will consider your group forfeiting the product support if you do not get back to us within 2 weeks of your event.

· If the scope of your event changes, you must alert the Office of Advancement immediately.

· If for some foreseen or unforeseen circumstance you can no longer implement your event, you must inform the Office of Advancement, within a reasonable timeframe. If product was delivered to you already for this event, you are responsible for returning it in its original condition.

· In receiving beverage support, you are required to fill out the Coca-Cola Sponsored Event Follow-up report. The template can be found here. It is mandatory that a completed report be send to no later than 4 weeks after your event takes place.

· You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated)

· Please ensure you adhere to the “checkboxes” you signed off on your application for funding.

My application was approved for monetary support. Now what?

Thank you for applying for Coca-Cola funding. Congratulations and good luck on your event!

Step 1: Set up an SPF number with finance () . You must do this immediately. If you already have an SPF number, proceed to Step 2.

Step 2: Send Lisa Robinson () an email with the following information

Your Name

Your Event

SPF Number

*Your funds will be requested for transfer when Step 2 is complete.

· Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.

· If for some foreseen or unforeseen circumstance you can no longer implement your event, you must inform the Office of Advancement, within a reasonable timeframe. All monies transferred must be returned to the Office of Advancement.

· If the scope of your event changes, you must alert the Office of Advancement immediately.

· In receiving monetary and beverage support, you are required to fill out the Coca-Cola Sponsored Event Follow-up report. The template can be found here. It is mandatory that a completed report be send to no later than 4 weeks after your event takes place.

· You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated).

· Please ensure you adhere to the “checkboxes” you signed off on your application for funding.

My application was approved for beverage support. Now what?

· Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.

· You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated)

· Please ensure you adhere to the “checkboxes” you signed off on your application for funding.

My application was declined! Now what?

Many events go unfunded each year, and some for specific reasons. Please do not be discouraged from applying for future funding opportunities.

If you wish to improve your application for next time around, it is urged that you contact Lisa Robinson at with a request for feedback

Frequently Asked Questions

But I only received beverage support. Do I need to fill out a report?

Yes. As part of your agreement to the community advised sponsorship program, you are required to submit a report. This helps us when we compile a report for Coca-Cola Refreshments to provide an accurate depiction of their contributions to KPU.

Is there some sort of signage for Coca-Cola that I can use to promote them at my event?

Yes! The Office of Advancement has a Coca-Cola banner that can be signed out for promotional use at your event. Please contact the Office of Advancement to arrange for pickup at or by phone at 604-599-2010.

I’m confused. Is there someone who can help me?

If you have questions about funding at KPU, please contact Lisa Robinson at for assistance.

[1] All other individuals’ signatures and ranks will not be accepted.

If you are not sure of who is required to sign-off on your application, inquire via email toLisa Robinson

If you are a student group with a facility advisor on your team, please get the dean of that faculty to sign-off on your application. If you do not have a facility advisor on your team, please request Jane Fee (Vice Provost, Students) to sign-off.