We Offer Some Information That May Be Helpful As You Prepare to Attend Our Chapter

Logistical Information for DelegatesFrom: Kim Westerman [mailto:
Sent: Friday, April 07, 2017 9:07 AM
To:
Subject: Logistical Information for the Extraordinary Chapter

Dear

Holy Week greetings and blessings! We will gather on Friday of Easter Week in St. Louis for our Extraordinary Congregational Chapter. May this Holy Week and Easter season bless you and all of us with Resurrection hope and energy.

As mentioned earlier, the purpose of our Chapter is to make a decision about the direction for governance across the congregation, including vice/provinces and the congregation. Together we will discern what will best serve the good of the whole congregation and our relationships for mission. Come prepared, energized and rested!

We offer some information that may be helpful as you prepare to attend our Chapter.

Schedule

Click here for our Chapter agenda.

- Friday, April 21: Welcome table open for packet pickup from 1:30-5:00pm. Chapter begins with dinner at 5:30pm

- Tuesday, April 25: Chapter formally ends at noon. “Eat In or To Go” box lunches will be provided for those who sign up for one when you pick up your Chapter packet.

Airport Shuttle

The Hilton St. Louis Airport provides complimentary, 24-hour shuttle service to and from St. Louis Lambert International. Shuttles depart the hotel and pick up at the airport every 15 minutes between 4am and 11pm. There is no need to call to schedule a pickup.

- Terminal 1: Hotel shuttle pickup location is on the lower level next to baggage claim. The exit is marked MT 18.

- Terminal 2 (Southwest Airlines): Hotel shuttle pickup location is on the lower level next to baggage claim. The exit is marked ET 15.

Parking

Complimentary parking is provided for all attendees.

- If you are staying at the hotel, you may park in the 15-minute parking spots to the right of the main entrance while you check in. The hotel staff will advise where would be best to park after you check in.

- If you are not staying at the hotel, you should park near to our meeting rooms. As you pull in to the Hilton, you will keep right and drive to the parking gates. Press the button on the kiosk to receive a white ticket, and keep it in your car. Once you park, enter through the rear “Ballroom Entrance.” You will receive a blue parking ticket at our welcome table when you arrive, and we will explain how to use it to exit the lot.

Chapter Location

Hilton St. Louis Airport, 10330 Natural Bridge Road 63134.

- Official check-in time at the hotel: 3pm.

- Billing: your room charge will be billed to your home unit. When you check in at the front desk, you will be asked for a credit card to cover any additional amenities/purchases at the hotel. When you check out, you will receive a bill for those amenities.

- Housekeeping: It is appropriate to leave a $2 tip each day for those who provide daily housekeeping services.

- Hotel amenities: free Wi-Fi, telephone (local calls are free), shampoo, soap, hair dryer, iron and ironing board, indoor pool and business center. See the full list.

Chapter Logistics

- Prayer Room: Need a few moments of quiet? A prayer room will be available close to our meeting room.

- Meals: All meals – breakfast, lunch and dinner – for Chapter participants are provided. Service begins with dinner Friday, April 21 and ends with a box lunch on Tuesday, April 25.

What to Pack

- Document materials: We have provided an array of Resource Documents for you to review ahead of the Chapter. If you would like to have any of these on-hand for reference during the Chapter, please bring copies with you, as copies will not be included in your Chapter folder. Alternately, you may wish to bring a tablet or laptop to access materials electronically. Free Wi-Fi will be available throughout the hotel.

** Please bring your Congregational Chapter 2013 booklet and Constitution.

- Sweater or shawl: You may want to bring a sweater/shawl as hotel meeting rooms are sometimes cool.

- Earbuds/headphones for translation equipment: Though provided with our translation equipment, consider bringing your favorite set with you for assured comfort.

- Water container: to save resources and effort for the hotel staff, consider bringing a container for water with you. The staff has requested that we do not bring our own coffee mugs.

Resource Videos

If you wish to review the resource video series on canon law topics by Lynn Jarrell, OSU and Dan Ward, OSB, or the CLT video on our Chapter Recommendations they are available on YouTube at any time. We will have a Resource Room near our meeting room where you may review these and other resources during Chapter.

Questions/Concerns

In the days leading up to Chapter, feel free to call the Congregational Offices with any questions at 314.394.1985.

During these final days of preparation, let us continue holding one another in prayer, asking God’s Spirit to guide our discernment and decisions.

Mary, Mary Ann, Danielle, Miriam, Barbara