University of Hawai’i

Office of Export Controls

Visiting Scholar/Faculty Export Compliance Agreement

The University of Hawai’i (UH) is committed to full compliance with all applicable United States (US) laws and regulations, including those related to export controls. Research and scholarly activities that are subject to US export controls include the physical shipment or transmission of export controlled items, software, materials or technical data out of the US; certain activities involving defense articles or the provision of defense services; release of controlled technical data, software or source code to a foreign national or foreign government in the US or abroad; involvement with restricted parties; and any activity involving a sanctioned country. Any activity, including informal discussion, directly related to the development, modification, manufacture, repair, testing, assessment or deployment of military or defense equipment, systems, items, processes, software or code is a defense service and may not be conducted at UH without authorization from the UH Office of Export Controls (UH OEC). A detailed explanation of the regulations referred to above may be found at the UH OEC’s website ( and UH Executive Policy EP 12.218(

UH expects and requires all visiting scholars/faculty to abide by US laws and regulations, including those related to export controls. In order to prevent an inadvertent violation of US export controls, visiting scholars/faculty are not permitted to participate in export-controlled, proprietary or confidential research programs without explicit authorization from UH OEC. Further, no UH employee or student may engage in any activity supporting, formally or informally, such defense services without explicit prior authorization from UH OEC.

UH is committed to the free and open exchange of ideas outside of the scope of US export control regulations. Export controls do not apply to the conduct and reporting of basic and applied research, the results of which are typically published and shared broadly within the research community, referred to as the fundamental research exemption. However, research results associated with research that do not qualify for the fundamental research exemption must be protected as export-controlled until such time as they are authorized for unlimited public release or dissemination.

Any questions regarding this agreement should be directed to UH OEC at 808-956-9036.

Visiting Scholar/Faculty Statement

I have read and understood the foregoing information. Furthermore, I agree not to engage in export-controlled, proprietary, or confidential work during my appointment at UH, without the explicit authorization from UH OEC.

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Sponsoring Faculty Statement

I have read and understood the foregoing information. I will accept responsibility for instructing students, faculty and staff involved in my research as necessary to prevent an inadvertent violation of the US export control laws and regulations.

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Dean/Director/Chancellor Acknowledgement

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