SCHOOL BOARD
CONTRACT SUMMARY FORM

Contract Name: Rhode Island College- High School Graduations 2017

Action Sought by School Board: P Approval of a Contract, q Approval of an RFP to Solicit Services

Amount: $10,659.50 Contingent upon funding

Source of Funds: Local

Length of Contract: Rehearsals and Graduations Dates June 05-08, 2017

PSD Contact: Doris M. De Los Santos

In one numbered list, describe the deliverables of the contract and the projected impact upon or relationship to student achievement.

Provide a numbered list of every deliverable identified in the contract and summarize the contract’s overall relationship to student achievement.

Provide space and services, as agreed upon and outlined in the contract, for the rehearsals and graduations of the schools listed below on the specified dates.

Tuesday, June 6, 2017 / Thursday, June 8, 2017
Dr. Jorge Alvarez High School
Rhode Island College [Roberts Hall]
@ 4:00pm
Rehearsal 10:00am-12:00pm / Providence Career Technical Academy
Rhode Island College [Roberts Hall]
@ 4:00pm
Rehearsal at 10:00am-12:00pm
Wednesday, June 7, 2017 / Thursday, June 8, 2017
E-Cubed Academy
Rhode Island College [Roberts Hall]
@ 4:00pm
Rehearsal 10:00am-12:00pm / Juanita Sanchez Educational Complex
Rhode Island College [Roberts Hall]
@ 7:00pm
Rehearsal at 9:00am-12:00pm [Monday, June 5th]

Staff, Services and support to be provided are:

·  Technical director

·  Technicians

·  Backstage staffing

·  House Manager

·  Ushers

·  Housekeeping Services

·  Police & Safety Services

·  Front of House Staff

·  Lighting

·  Lectern

·  Wireless microphones/receivers

·  Stage Set Up (tables, chairs)

·  Music Stands

·  Facilities fees

In no more than three paragraphs, describe the accountability measures that will ensure that the vendor meets all requirements set forth in the contract and that the district is able to maintain a record of the quality of the services.

Every contract should include explicit language requiring vendor accountability, i.e. required program evaluation or the submission of a final report summarizing progress against each itemized deliverable.

Services agreed upon and outlined in the executed contract must be rendered to the schools/District’s satisfaction on the dates/times indicated on the chart above.

In a short numbered list, describe spending breakdown by type of service.

If the contract includes multiple components, detail the total proposed contract amount by type of service, i.e. licensing fees, purchased services, professional development, technical assistance, supplies and materials, etc.

Date(s) / Service / Amount
June 5, 6, 7, 8 / Nazarian Center / $2,649.50
June 5, 6, 7, 8 / Police & Safety Services / $1,760.00
June 5, 6, 7, 8 / Room Charge / $5,000.00
June 5, 6, 7, 8 / Housekeeping Services / $1,250.00
Total Facilities and Services / $10,659.50

District agrees to pay Consultant a fee not to exceed $10,659.50 as compensation for services rendered. This amount is inclusive of expenses for materials, supplies, transportation, lodging, and meals for all on-site and off-site planning and preparation.