Rental Car

The State of Florida state contract is with Enterprise/National.Click herefor detailed information related to the contract.Some of the amenities and services included in the base contract rate are:

  • Qualified licensed drivers 18 years and older are eligible and protected while on state business
  • No One-Way Drop Charges in the U.S. for all car classes, on all rentals not exceeding 700 miles
  • Roadside Assistance is included
  • $500,000 Combined Single Limit Third Party Liability Protection in the U.S. for all classes
  • Zero deductible Damage Waiver in the U.S. for all car classes
  • Unlimited miles in the U.S. for all car classes

If you do not use the state contracted carrier you may be responsible for the difference in cost between the state contracted vendor and the vendor you selected, unless no cars are available from a contracted carrier. In that case, document this on yourTravel Expense Reportform.

Before Renting a Car, please read the information below.

UWF Account Number

The University Enterprise account number is XZ55574 –You will need to enter this number online in order to receive the state rate.

Size of Rental Car
Economy or compact cars are approved for business rental. If you need a larger vehicle to accommodate other travelers or equipment on university business, document this on yourTravel Expense Reportform.

Gasoline
The state contract doesnotinclude the cost of gasoline. You will need to claim gasoline charges on your Travel Expense Report in the "other expense" column.

Receipts
Make sure you get an itemized original receipt. If you pay with a university pcard make sure sales tax is not charged.

Insurance
The rental contract includes 100% coverage for collision damage done to vehicles driven in a safe and prudent manner and rented for business purposes. The traveler is responsible for the charge if he/she chooses to purchase more coverage.

ADA Accommodations
University employees who are scheduled for either domestic or international travel and who are requesting an ADA reasonable accommodation should submit their request a minimum of five (5) working days in advance of the scheduled travel.

Personal Choice of Renting Higher Class Car or Using Non-State Contract Rental Car
TheUniversity will only reimburse up to the contracted compact car price. If you choose to rent a vehicle in a higher class, for personal reasons, you will have to pay the additional cost of the rental.