20 september 2000
I N D E X
0009.01 PUBLIC QUESTION TIME: 3
0009.02 CONFIRMATION OF MINUTES: 3
0009.03 BUSINESS ARISING FROM THE MINUTES: 3
0009.04 MINUTE NO. 0008.46: ERANGY SPRING ROAD – RAILWAY CROSSING 3
0009.05 YOUTH DEVELOPMENT OFFICER’S REPORT – 13 SEPTEMBER 2000 4
0009.06 MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE REPORT 4
0009.07 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – 13 SEPTEMBER 2000 4
0009.08 ADOPTION OF RECOMMENDATIONS: 4
0009.09 MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – 13 SEPTEMBER 2000 5
0009.10 BUSINESS ARISING FROM THE MINUTES: 5
0009.11 MINUTE NO. W0009.04: TENINDEWA-BINNU ROAD LINK – DEVELOPMENT OF 5
0009.12 MINUTE NO. W0009.06: WORKS SUPERVISOR – REPLACEMENT OF 5
0009.13 MINUTE NO. W0009.10: TRUCK AND TRAILER COMBINATIONS – AUTHORITY TO OPERATE 5
0009.14 BALANCE OF RECOMMENDATIONS: 6
0009.15 MEETING RECONVENED: 6
0009.16 MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – 13 SEPTEMBER 2000 7
0009.17 BUSINESS ARISING FROM THE MINUTES: 7
0009.18 MINUTE NO. F0009.03: EFTPOS – BANK FEES FOR OPERATION OF 7
0009.19 MINUTE NO. F0009.04: OUTSTANDING RATES – SALE OF LAND FOR NON PAYMENT OF RATES 7
0009.20 BALANCE OF RECOMMENDATIONS: 8
0009.21 CHIEF EXECUTIVE OFFICER’S REPORT: 8
0009.22 BUSH FIRE GROUP MEETING 8
0009.23 LATE ITEMS: 8
0009.24 ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS 8
0009.25 WAMA – REVIEW OF THE NORTHERN WARD’S ASSOCIATION WITH 8
0009.26 RAILWAY CROSSING – SAFETY OF 9
0009.27 INTERIM DEVELOPMENT ORDER – APPLICATION FOR 9
0009.28 MURCHISON LAND CONSERVATION DISTRICT COMMITTEE – NOMINATION 9
0009.29 SHIRE OF DERBY – TIDAL POWER 10
0009.30 KEMBLA ZOO COMMITTEE – MEETING 10
0009.31 GENERAL BUSINESS: 10
0009.32 MINUTE NO. W0009.07: GERALDTON-MT MAGNET ROAD – RENAMING 10
0009.33 CHURCH – RUBBLE REMOVAL 10
0009.34 JOSE STREET – PLANTING OF FLOWERS 10
0009.35 PETERS ROAD – STATE OF 10
0009.36 KOWALD ROAD – GRAVEL 11
0009.37 FOOD VENDOR – APPLICATION TO LICENCE 11
0009.38 WHEELCHAIR ACCESS TO MULLEWA BUSINESSES – LACK OF 11
MINUTES OF THE ORDINARY MONTHLY COUNCIL MEETING OF THE MULLEWA SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 20 SEPTEMBER 2000 AT 2:05PM.
PRESENT:
Councillor A J Messina – President (West Ward)
Councillor M R Doherty – Deputy President (North Ward)
Councillor B I N Thomas (East Ward)
Councillor P T Freeman (Central Ward) [Entered at 2:27pm]
Councillor M W Steele (South Ward)
Councillor G R Jenkin (Central Ward)
Councillor L M Newman (East Ward)
Councillor J B Thurkle (Central Ward) [Entered at 2:09pm]
OFFICERS:
Mr G S Wilks – Chief Executive Officer
Mrs K L Steele – Office Manager
APOLOGIES:
Councillor N D Johnstone (South Ward)
Councillor F W Newman (South West Ward)
Councillor L J Wainwright (Central Ward)
0009.01 PUBLIC QUESTION TIME:The Presiding Officer opened the meeting for public questions. No questions were received.
0009.02 CONFIRMATION OF MINUTES:Moved: M R Doherty Seconded: L M Newman
“That the minutes of the Council meeting held on 16 August 2000, as printed, be confirmed.”
CARRIED 6/0
· Councillor Thurkle entered the meeting at 2:09pm
0009.03 BUSINESS ARISING FROM THE MINUTES:0009.04 MINUTE NO. 0008.46: ERANGY SPRING ROAD – RAILWAY CROSSING
The Chief Executive Officer advised that Council is not permitted to perform work within seven metres either side of railway crossings unless otherwise authorised by Westrail. With regard to the crossing on the Erangy Spring Road, Westrail has permitted Council to carry out remedial works on approaches to the crossing and will assist by supplying a track access permit and flagman.
0009.05 YOUTH DEVELOPMENT OFFICER’S REPORT – 13 SEPTEMBER 2000Moved: M R Doherty Seconded: B I N Thomas
“That the Mullewa Youth Services Management Advisory Committee:
· Reduce member numbers from eight to six, necessitating a quorum of three, and
· The Youth Development Officer seek a new non-Councillor Committee member to replace Mr and Mrs Fejo, and Ms Hamlett.”
CARRIED 7/0
· Councillor P T Freeman entered the meeting at 2:27pm.
0009.06 MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE REPORTMoved: B I N Thomas Seconded: G R Jenkin
“That the following recommendations contained within the Mullewa Home and Community Care Advisory Committee report, as printed, be adopted:
· H01 Statistics for the Month of August 2000
· H02 Calendar for the Month of September 2000.”
CARRIED 8/0
0009.07 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – 13 SEPTEMBER 2000Moved: B I N Thomas Seconded: M R Doherty
“That the minutes of the Health, Building and Town Planning Committee meeting held on 13 September 2000, as printed, be received.”
CARRIED 8/0
0009.08 ADOPTION OF RECOMMENDATIONS:Moved: M W Steele Seconded: L M Newman
“That the following recommendations contained within the Health, Building and Town Planning Committee minutes, as printed, be adopted:
· HB0009.02 Building Applications
· HB0009.03 ANZFA Food Standards Code – Guidelines To
· HB0009.04 Amalgamation Application – Mullewa Town Lots 53 and 54
· HB0009.05 Planning Application – Telephone Mast
· HB0009.06 Local Government Medical Business Unit – Establishment Of
· HB0009.08 Effluent Contractors – Sealing of Septic Tanks.”
CARRIED 8/0
0009.09 MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – 13 SEPTEMBER 2000Moved: M R Doherty Seconded: M W Steele
“That the minutes of the Works, Plant, Parks and Gardens Committee meeting held on 13 September 2000, as printed, be confirmed.”
CARRIED 8/0
0009.10 BUSINESS ARISING FROM THE MINUTES:0009.11 MINUTE NO. W0009.04: TENINDEWA-BINNU ROAD LINK – DEVELOPMENT OF
Moved: M R Doherty Seconded: J B Thurkle
“That the financial agreement for the Binnu-Tenindewa Road Construction Project be signed and the Municipal Seal affixed.”
CARRIED 8/0
0009.12 MINUTE NO. W0009.06: WORKS SUPERVISOR – REPLACEMENT OFMoved: B I N Thomas Seconded: M R Doherty
“That the Chief Executive Officer develop protocols for conducting an exit interview for designated staff for presentation to Council no later than December 15, 2000.”
CARRIED 8/0
0009.13 MINUTE NO. W0009.10: TRUCK AND TRAILER COMBINATIONS – AUTHORITY TO OPERATEMoved: M R Doherty Seconded: J B Thurkle
“That Main Roads WA be advised that Council approves of the operation of a rigid eight wheel truck and two trailers to a maximum length of 36.5 metres throughout the Mullewa Shire on those roads previously identified as suitable for road train operation, excluding the Mullewa-Mingenew Road and the Mullewa-Wubin Road.”
CARRIED 8/0
· Councillor M R Doherty was absent from the meeting from 3:16pm to 3:19pm
0009.14 BALANCE OF RECOMMENDATIONS:Moved: M R Doherty Seconded: M W Steele
“That the following recommendations contained within the Works, Plant, Parks and Gardens Committee minutes, as printed, except where already dealt with, be adopted:
· W0009.02 Plant Report
· W0009.03 Conservation Value of Crown Reserves – Assessment Of
· W0009.05 Works Supervision Report
· W0009.08 Tender 12/00 – NMVROC Annual Tenders
· W0009.09 Road Funding Submissions – 2001/2002
· W0009.11 Wild West Bike Tour
· W0009.12 Infrastructure Requirements – Midwest Iron and Steel Project.”
CARRIED 8/0
MEETING ADJOURNED FOR AFTERNOON TEA FROM 3:45PM TO 3:55PM
0009.15 MEETING RECONVENED:The meeting was reconvened with the following persons present:
PRESENT:
Councillor A J Messina – President (West Ward)
Councillor M R Doherty – Deputy President (North Ward)
Councillor B I N Thomas (East Ward)
Councillor M W Steele (South Ward)
Councillor P T Freeman (Central Ward)
Councillor G R Jenkin (Central Ward)
Councillor L M Newman (East Ward)
Councillor J B Thurkle (Central Ward)
OFFICERS:
Mr G S Wilks – Chief Executive Officer
Mrs K L Steele – Office Manager
0009.16 MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – 13 SEPTEMBER 2000Moved: M R Doherty Seconded: M W Steele
“That the minutes of the Finance and General Purpose Committee meeting held on 13 September 2000, as printed, be received.”
CARRIED 8/0
0009.17 BUSINESS ARISING FROM THE MINUTES:0009.18 MINUTE NO. F0009.03: EFTPOS – BANK FEES FOR OPERATION OF
Moved: M R Doherty Seconded: M W Steele
“That on EFTPOS transactions the:
· Reduction in Merchant Facility Fee be noted, and
· Administration Fee on licensing transactions be as follows:
- credit cards - 1.5% of transaction amount
- debit cards - no fee.”
CARRIED 8/0
0009.19 MINUTE NO. F0009.04: OUTSTANDING RATES – SALE OF LAND FOR NON PAYMENT OF RATESMoved: M R Doherty Seconded: B I N Thomas
“That:
· Portion of Victoria Location 1675 being Lot 1 on diagram 9577, Vol 1037, Folio 796, and portion of Victoria Location 1675 being Lot 7 on diagram 39440, Vol 366, Folio 172A be transferred to Council immediately at the expiration of the twelve month period following the date of auction provided no contract of sale having been entered into. The Chief Executive Officer is authorised to dispose of Municipal monies in satisfaction of any amounts owed to the Crown in respect of undertaking ownership;
· Portion of Victoria Location 2029 being Lot 6 of Section B on Plan 886, Vol 732, Folio 117 be referred to Council for possible acquisition twelve months after the auction to determine whether there is sufficient justification in ownership having regard to any charges due to the State, and
· Chief Executive Officer is authorised to arrange the conduct of a public auction in accordance with the provisions of the Local Government Act to sell portion of Victoria Location 1675 being Lot 4 and Plan 950, Certificate of Title Volume 901, Folio 176 in an expeditious manner with the reserve being set at the rates presently outstanding to the Council and any costs incurred in advertising and conducting the auction.”
CARRIED 8/0
0009.20 BALANCE OF RECOMMENDATIONS:Moved: M R Doherty Seconded: M W Steele
“That the following recommendations contained within the Finance and General Purpose Committee minutes, as printed, except where already dealt with, be adopted:
· F0009.05 Authorities – Staff
· F0009.06 Finance Report 31 August 2000
· F0009.07 List of Accounts for Payment and Special Payments.”
CARRIED 8/0
0009.21 CHIEF EXECUTIVE OFFICER’S REPORT:Moved: L M Newman Seconded: M R Doherty
“That the Chief Executive Officer’s Report for the month of September 2000 be received, and recommendations adopted:
· Forthcoming Meetings.”
CARRIED 8/0
0009.22 BUSH FIRE GROUP MEETINGMoved: P T Freeman Seconded: M R Doherty
“That the business arising from the Bush Fire Group meeting held on 7 September 2000 be received and recommendations adopted.”
CARRIED 8/0
0009.23 LATE ITEMS:0009.24 ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS
That the list of accounts totalling $76,498.28 be received. The Chief Executive Officer is to verify the correct amount outstanding to Westrac Equipment.
0009.25 WAMA – REVIEW OF THE NORTHERN WARD’S ASSOCIATION WITHThe Shire President advised that a special meeting is to be held to consider the structure of the Northern Ward and its association with the Western Australian Municipal Association. The Chief Executive Officer will prepare a position paper on this Council’s response to this issue.
0009.26 RAILWAY CROSSING – SAFETY OFCorrespondence received from D & M Broad was presented to Council seeking support regarding the safety aspects of railway crossings. Suggestions included:
· Flashing lights on the roof of all trains,
· Lights on the sides of carriages and stock crates,
· The placement of distinctive road signs, allowing for earlier notification of an approaching crossing, and
· Improve road alignment to a crossing.
Moved: B I N Thomas Seconded: M R Doherty
“That the Chief Executive Officer write to the Minister supporting:
· Flashing lights on the roof of all trains,
· Appropriate reflective material on sides of all carriages,
· Provision of distinctive road signs,
· Improved alignment of roads to crossings
· Regular clearing of vegetation near crossings.”
CARRIED 8/0
0009.27 INTERIM DEVELOPMENT ORDER – APPLICATION FORThe Chief Executive Officer advised that SJB Town Planners has recommended the institution of an Interim Development Order until such time as Council’s District Planning Scheme is in effect.
Moved: B I N Thomas Seconded: P T Freeman
“That the Chief Executive Officer seek the gazettal of the Mullewa Interim Development Order Number 10.”
CARRIED 8/0
0009.28 MURCHISON LAND CONSERVATION DISTRICT COMMITTEE – NOMINATIONThe Department of Agriculture seeks from Council nomination of a representative to the Murchison Land Conservation District Committee. Councillor Doherty accepted renomination to this position.
Moved: M W Steele Seconded: L M Newman
“That Councillor Doherty be renominated as the Mullewa Shire Council representative to the Murchison Land Conservation District Committee.”
CARRIED 8/0
0009.29 SHIRE OF DERBY – TIDAL POWERA letter was received from the Shire of Derby/West Kimberly requesting support to access funds from the State Government to allow a tidal power scheme at Derby to be undertaken.
Moved: P T Freeman Seconded: B I N Thomas
“That the request from the Shire of Derby/West Kimberly for support by an approach to the State Government to access funds to allow a tidal power scheme to be undertaken at Derby be instituted.”
CARRIED 8/0
0009.30 KEMBLA ZOO COMMITTEE – MEETINGThe Kembla Zoo Committee have requested a meeting with Council representatives. Councillors Steele, Jenkin, L Newman and Freeman volunteered to meet with the committee. Meeting date to be advised.
0009.31 GENERAL BUSINESS:0009.32 MINUTE NO. W0009.07: GERALDTON-MT MAGNET ROAD – RENAMING
Moved: P T Freeman Seconded: M R Doherty
“That the renaming of the Geraldton-Mt Magnet, Mt Magnet-Sandstone and Sandstone-Agnew Roads to the Murchison Highway is not supported. The name ‘Murchison’ is not considered to adequately reflect the diverse nature of the local governments through whose area it travels. Other shires are to be contacted to seek their opinions.”
CARRIED 8/0
0009.33 CHURCH – RUBBLE REMOVALCouncillor Thomas asked what procedure was in place to remove the rubble from the Catholic Church following restoration works. It was determined that the contractor had completed a Private Works form.
0009.34 JOSE STREET – PLANTING OF FLOWERSCouncillor Thomas requested that consideration be given to the planting of colourful flowers in the median strip and islands in Jose Street. The Chief Executive Officer is to discuss this item with the Horticulture Team Leader and refer any recommendation to the Works, Plant, Parks and Gardens Committee.