What Is Excel

Norman Public Library

Computer Training Center Microsoft Word 2007

Microsoft Word 2007 pt 3:

Short Cuts & Special Features

Class Objectives:

·  Learn to use Spelling & Grammar check

·  Learn alternate ways to Select text

·  Learn shortcuts to Cut, Copy & Paste and more

·  Learn some Key Combinations

·  Learn about Numbering and Bulleting lists

·  Become acquainted with Shapes and Word Art

Spelling & Grammar Check:

·  A wavy red line under a word in a document indicates a word may be misspelled

o  Proper names and foreign language words often confuse the computer because they are not in its dictionary

o  Two words without a space between them may cause the computer to think they are one word not in its dictionary and will cause a red squiggle to be displayed

·  A wavy green line under text means there may be a grammar or spacing error

o  Words with an extra space between them will cause the computer to display a wavy green line.

·  Spelling and Grammar check is not infallible the red and green underlines alert you to a possible problem. You as the computer user have to make the decision whether to make a change or not.

To find Spelling and Grammar check, click on the review tab on the ribbon

A window will appear with Suggestions for changes that may be chosen from or ignored If you have a name or word that is spelled correctly but is not in the dictionary, when you have the Spelling and Grammar window open, Click on the ‘Add to Dictionary’ button on the right side. See right Language is another useful option under Tools on the Menu Bar – under there are: Set Language Translate Thesaurus – (very useful) Hyphenation /

Another way to do Spelling and Grammar checking, that is fast and efficient, is to place the cursor (I bar) on the red or green underlined text, then

Right-mouse click

Consider the choices displayed on the pop-out menu

Left-mouse click on the chosen option and the change will be made to your document

If you do not choose to accept any of the suggested changes, click on Ignore or Ignore all

www.dictionary.com is a useful website to check word spelling online

Ways to Select Text

To do anything with a block of text, it must first be selected

To select text - - -

§  a letter or several words – click and drag

§  a word – double-click on the word

§  a line – click and drag

§  move cursor to left margin until it becomes a white pointing arrow, and click once

§  a paragraph –

§  click and drag

§  move cursor to left margin until it becomes a white pointing arrow, and click twice

§  the whole document –

§  move cursor to left margin until it becomes a white pointing arrow, click three times in

§  rapid succession

§  press CTRL+A simultaneously

§  In the Editing Group under the Home Tab choose Select then Select All

§  click and drag

§  Press F8

Another Method for Selecting Text:

Place the Insertion Point next to the beginning of the text to be selected and hold down the Shift key. Move the selection across the text by the Arrow keys (between the letter pad and number bad) in the direction needed as you continue holding down the Shift key. When completed, lift off both the Shift key and the Arrow keys

Short Cuts: Cut, Copy & Paste:

Using buttons found on the Clipboard Group under the Home Tab of the Ribbon.

To Cut from a document – select the text or image and click on the Cut button

To Copy from a document – select the text or image and click on the Copy button

To Paste the Cut or Copied material – place the Insertion point in the position the text will occupy and click on the Paste button Th

Buttons and Combination Short-cut Key Strokes, etc:

To use key combinations, both designated keys have to be pressed at the same time then immediately released. To be sure both keys are pressed at the same time, without keeping any key held down a long time (the computer does not like that) press one down first and hold it and then quickly press the second. As soon as both are pressed down, lift up from the keys. The computer will have completed the action desired. The Control (CTRL) key is on the extreme lower left key on the keyboard. See keyboard layout in the Microsoft Word I class handout for all the key positions

TO - - - PRESS - - -

§  Create A New Document ------CTRL + N or click on Microsoft Office Button and roll down to New

§  Open A New Document ------CTRL + O or click on the Open button

§  Close A Document ------CTRL + W or

§  Save A Document ------CTRL + S or click on the Save button

§  Print A Document ------CTRL + P or click on Office Button and choose the picture of printer

§  Quit Word ------ALT + F4 or File and Exit or click on the Close button on the Title bar

Keys to Move the Insertion Point:

TO MOVE - - - PRESS - - -

§  One Character Space to the Left

-  ------Left Arrow Key

§  One Character Space to the Right------Right Arrow Key

§  One Word To the Left ------CTRL+Left Arrow Key

§  One Word To the Right ------CTRL+Right Arrow Key

§  One Paragraph Up ------CTRL+ Up Arrow Key

§  One Paragraph Down ------CTRL+ Down Arrow Key

§  Up One Screen (Scrolling) ------Page Up

§  Down One Screen (Scrolling) ------Page Down

§  To Move the Insertion Point To the End of the Line ------Press the End Key

§  To Move the Insertion Point To the Beginning of the Line ------Press the Home Key

§  To Move the Insertion Point To the Beginning of Document - - - -Press CTRL + Home Key

§  To Move the Insertion Point to the End of the Document ------Press CTRL + End Key

Using Shortcuts to Work with the Ribbon

§  Press the ALT key to bring up shortcuts for the Tabs “Key Tips”

§  Choose one of the letters to show the individual shortcuts for each tab on the Ribbon

§  Press Alt again to move through the tabs and use different shortcuts

§  You can also navigate the ribbon using the Tab key (Press Shift+Tab to cycle in the opposite direction)

Inserting Bullets or Numbering:

·  Bullets and Numbers can make lists standout and be more interesting

·  In the Paragraph group under the Home Tab on the ribbon There are buttons for Numbers and Bullets

·  Click on one, and each time the enter key is pressed when typing a list, the new line will have a Number or Bullet

o  To add a line to the middle of the list, place the Insertion Point at the end of the last word on the row above where the new one is to be inserted and press the enter key

§  A space will be there for the new entry and the list will be renumbered or bulleted, just type in the item

§  To removed an unwanted item from the list, place the insertion at the end of the last word and use the backspace key until the item and its

§  number or bullet and space are removed. The unwanted item will be gone and the list renumbered or bulleted

·  When finished Bulleting or Numbering, with the Insertion Point after the last item, press the enter key twice and resume normal keying

·  For more variety of styles click on the drop down Arrow next to the bullets icon. See below

·  For even more styles click on Define New Bullet or Define New Number Format

Sorting a List (Alphabetizing)

·  Select the items to be alphabetized.

·  Click on Sort icon in the paragraph group on the Home Tab on the Ribbon.

·  On the ‘Sort Text’ window click a green dot next to Ascending if you wish the list to be in ABC order.

·  Click the ‘OK’ button lower right of window and the list will be alphabetized by the first letter of each item.

Using WordArt

You can use WordArt to make display text (e.g., the heading of your document) more eye-catching.WordArt can be resized, moved, and edited to fit your needs.

·  From the Insert tab, in the Text group, click WORDART
The WordArt Gallery dialog box appears.

·  From the WordArt Gallery, select the desired style
The Edit WordArt Text dialog box appears.

·  In the Text box, type your text

·  To format your text, from the Font or Size pull-down lists, make the desired selections

·  To change the font style, click BOLD or ITALIC

·  Click OK
Your WordArt is placed in the document and the Format command tab appears.

Resizing WordArt

·  Select the WordArt
Sizing handles appear on the text box area.

·  Place the pointer over one of the sizing handles
When the pointer changes to a two-directional arrow, you can move the pointer in any direction.
HINT: To resize proportionally, hold down [Shift] while moving a corner handle or open box.

·  Click and drag the border to the desired size
A dotted outline appears indicating the new size.

·  Release the mouse

Moving WordArt

If the WordArt you have created is in the wrong place, the image can be easily moved.

NOTE: In order to move the WordArt, the text wrapping must be set to something other than In Line with Text.

·  Click the WordArt once to select it

·  From the Format command tab, in the Arrange group, click TEXT WRAPPING

·  From the Text Wrapping menu, select the desired style of text wrapping
EXAMPLE: Select In Front of Text

·  Place your pointer over a letter of your WordArt

·  When the pointer turns into a four-directional arrow, click and drag the WordArt to the desired location

·  Release the mouse

Editing WordArt

You can easily change the spelling or wording of the WordArt you have created.

·  Select the appropriate piece of WordArt by clicking it once

·  From the Format tab, in the Text group, click EDIT TEXT
the Edit WordArt Text dialog box appears.

·  Make the desired changes

·  Click OK

Drawing in Word 2007

Adding visual components to your projects can enhance or emphasize your message. If you are unable to find clip art or other graphics that fit your needs, Office provides tools that allow you to draw objects. You can draw your own objects entirely or customize a number of ready-made shapes by changing their colors or sizes. You can also add text to the objects you create.

Drawing Preset Shapes

In the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.

·  On the Ribbon, select the Insert command tab
The Insert tab commands are visible.

·  In the Illustrations group, click SHAPES select the desired shape

·  Click and hold the mouse where you want the shape to start

·  Drag the mouse to create the desired shape. An outline indicating the size of your shape appears.

·  Release the mouse button and the shape appears in your document.

Drawing Custom Shapes

By using the three freehand drawing tools—Curve, Freeform, and Scribble—you can create your own shape. Curve lets you draw shapes that have curves. Freeform lets you draw shapes that have both straight lines and curves. Scribble lets you draw shapes freehand, with fine detail.

·  From the Insert tab, in the Illustrations group, click SHAPES - select the desired tool

·  To create a Curve, click and release the mouse button to begin your curve. As you draw, click and release the mouse button to anchor a point which your curve will form around. To finish your drawing, double click.

·  To create a Freeform, click and release the mouse button to begin your freeform shape. As you draw, click and release the mouse button to anchor the endpoints of straight lines or click and drag the mouse to draw curves—you can do both in one drawing. To finish your drawing, double click.

·  To create a Scribble, click and drag the mouse to draw your scribble. To finish your drawing, release the mouse button.

Working with Text in Objects: Adding Text

·  Right click the shape: select Add Text
To format the font and size of the text, from the Home command tab, use the commands in the Font group

·  To format the color of the text, from the Home command tab, in the Font group, from the Font Color pull-down list, select a color