September /
  • Data Warehouse open for submission
  • Load Staff Snapshot for new teachers and get PINs letters for ePMF
  • Load and verify previous years’ Staff Evaluation records (20% local, 20% growth (SLO or State provided), 60% observation, Overall Composite)
  • New teacher PIN’s

October /
  • BEDS Day is the first Wednesday in October
  • Run food management reports for FRPL eligible on BEDS Day
  • Certification of Staff Evaluation Rating Data for APPR
  • Roll out of ePMF for teacher BEDS

November /
  • Enter August Regents scores into Assessment fact (don’t forget about out of district)
  • Submission of August Diplomas and Graduates
  • Submission of Staff Student Course for IDW Teacher Interface

December /
  • Verification of BEDS Day Enrollment Reports (SIRS 312, 313, 314,)
  • Verification of Free and Reduced Lunch counts (SIRS 323)
  • Verify Pre-k and UPK Child Counts (SIRS 316)
  • Verification of ePMF teacher BEDs data

January /
  • Verification of BEDS Day Special Ed Snapshot - VR’s 1-6 and 8
  • HS Regents Exam Administration (may need to submit a file)
  • Make sure all ELL demographic and enrollment data is submitted
  • Identify LEP students eligible for ELA Exemption (code 0242)
  • Make sure all NYSAA demographic and enrollment data is submitted

February /
  • Begin data verification process:
  • SIRS-315: TSDL verifying Assessment Records (for grades 3-8 ELA and Math, and Regents courses) and Roster Records (June 30)
  • SIRS-103: NYSESLAT in Lieu of ELA for Recently Arrived LEP’s
  • SIRS-101: HS AVR – make sure Accountability Performance Cohort is correct
  • SIRS 202: Total Cohort – make sure all current 12th graders are listed

March /
  • Courses ending in a State Assessment are coded correctly
  • Ensure Staff/Student/Course data is updated for TAA roster verifications
  • Confirmation of BEDS Day Enrollment changes from the January Snapshot
  • Enter January Regents scores into Assessment fact

March /
  • Courses ending in a State Assessment are coded correctly and have an Assessment record and a Roster record
  • Ensure Staff/Student/Course data is updated for TAA roster verifications
  • Confirmation of BEDS Day Enrollment changes from the January Snapshot
  • Enter January Regents scores into Assessment fact

April /
  • NYS Report Cards released
  • Immigrant Counts – (web collection - not SIRS)
  • Backmapping Codes entered (if applicable)
  • Teacher verification of TAA Rosters and corrections

May /
  • LEP Counts for Title III Allocations
  • 3 year BEDS Enrollment Summary IRS Portal Report
  • Highly Qualified / Not Highly Qualified corrections to ePMF
  • Check Tested/Not Tested Reports for students not appearing as Tested

June /
  • Final Submission of Teach Student Data Linkage (TSDL)
  • Electronic Certification
  • 8th grade CC Algebra Regents exported out of ASOFT, into SMS, imported into Level 0

July /
  • Load June Regents and RCT’s
  • Multiple Pathways and CTE
  • New Staff Snapshot fields
  • Staff Tenure
  • Staff Assignment (pink employees)

Robert E. Lupinskie Center for Curriculum, Instruction and Technology

Student Support Services – State Reporting

One Merrick Ave  Westbury, New York 11590

(516) 608-6673 Fax: (516) 608-6616