A&S Staff Board

McMicken Hall, room 130

December 8, 2015 11:00-12:00pm

MEETING MINUTES

Convened by Chair (Hulett) 11:00 A.M.

Present:(all members)Barbara Bucey; Ashley Chrisman; Geri Hinkle-Wessling; Keith Hoffman; Cammie Hulett; Heather Kilgore; Jeanette Krause; Wendy Lane; Mike Sonntag; Sarah Strouse; Anita Swillinger; Carol Tonge Mack; Cindy Treacy;

Welcome and Introductions

  • Members introduced themselves to the committee and said a few words about themselves.
  • The Board hasgood representation from all areas of the college, from a variety of staff titles, and awide range of UC experience.

Looking back

  • Composition of previous staff board included a variety of staff positions from across the college.
  • Initiatives that should be considered for reinstatement
  • Staff awards and recognition party (has been implemented and will continue)
  • Staff bonus plan (has been implemented and will continue)
  • Career ladders
  • Final draft document was approved by Dean Jackson and will be uploaded into BOX – multi-layer plan on how to develop a career path
  • Committee will review at next meeting for edits or revisions

Looking forward

  • Clarify our mission
  • What is our purpose?
  • Copies of other staff board mission statements will be posted in BOX for review
  • Committee will begin to create our mission statement at next meeting
  • Who is our audience?
  • Some initiatives will have different audiences and will require different tactics for communication and implementation
  • Clarification of staff job descriptions and titles since staff fall into several categories (HR, business, administrative, research, grants)
  • Identify 1st year initiatives
  • Develop communication plan to disseminate Staff Board news and accomplishments
  • email
  • website
  • representation at a variety of A&S meetings to report outcomes from our Board

(Heads Council; Business Managers meetings; Grant meetings; Department meetings, etc.)

Cammie: Heads Council (monthly)

  • Newsletter – possibly quarterly
  • Anita Swillinger volunteered to do editorial work for a newsletter
  • Include training, events, awards, transfers
  • Administrative processes
  • Develop best practices
  • Professional development
  • Mentoring and morale boosting low-cost activities
  • Find alternative ways to recognize achievements
  • Schedule intentional and strategic staff development initiatives
  • Create a Staff Engagement Calendar (added to BOX)
  • Career path
  • Identify needs of the university and college and what structure needs to be in place to support these needs
  • College-wide survey of all staff members
  • Identify wants and needs of staff
  • Clarify what is needed for better work life
  • What would lead to higher level of job satisfaction

Nomination and election of board positions

After a brief discussion is was decided that our Board member willhold elected positions

ChairCammie Hulett Nominated by the Dean

Vice-ChairMike Sonntag Nominated and approved by the Board

SecretaryCindy TreacyNominated and approved by the Board

TreasurerAshley ChrismanNominated and approved by the Board

Brainstorming

Sarah - Catalyst: why has training been informal and how will new hires receive training?

Carol - Include cultural competence and sensitivity training into our schedule

Adjourned - 12:15 P.M.

Next meeting:January 12, 2016