KASES
Systems Guide
Cabinet for Health and Family Services Office of Information Technology
Kentucky Automated Support and Enforcement System (KASES)
Systems Guide
August 1, 2012
V1.16
CHFS OIT Page 2 of 52
KASES
Systems Guide
Revision & Sign-off Sheet
Change Record
Date / Author / Version / Change Reference /4/13/07 / Barbara Manns / Version 1.1 / Entire Manual Replacement
08/01/12 / Barbara Bowman / Vers 1.16 / Page 4 Added Action Type (Scheduling)
Page 12 Added Disable and Re-issue fields (Citizen PIN)
Page 12-15 Added Foreign Country Code
Page 16 Added Court Type (Scheduling)
Page 16-19 Marked Initial and Final Disp. codes as ‘No Longer Used’ See Hearing, Motion and Final Disp codes pages 39-43.
Page 26 Added License Types 20 and 21 Fish & Wildlife and Housing Building Const.
Page 35 Deleted Petition Types, replaced with Action Type on page 4.
Page 36 Added Participant Show (Scheduling)
Pages 39-42 Added Hearing and Motion Disp codes (Scheduling)
Pages 41-43 Added Final Disp codes (Scheduling)
Page 43 Select Participant (Scheduling)
Page 51 Removed Where Verified ‘VIRS’
Reviewers
Name / Version Approved / Date /*KASES Review Team/Committee / Version 1.0
KASES Caseworkers, Supervisors, and Branch Managers / Version 1.0
*KASES Review Team/Committee / Version 1.1
* Barnett, Sandra (CHFS CS Franklin); Boyer, Barbara (CHFS CBS Henry); Brown, Bob (CHFS OIT); Cook, Sandra (CHFS CS Franklin); Daniels, Juanita (CHFS CBS Floyd); Fanning, Karen S (CHFS DCBS Training Branch); Glass, Kimberly (CHFS CBS McCracken); Gravett, Beth (CHFS OIT FSSM); Hemze, Diana J (CHFS OIT ABDB); Johnson, Doris (CHFS CBS Rowan); Johnson, JoAnn T (CHFS CBS Fayette); Johnson, Trisha (CHFS DCS Franklin); Jones, Sherryll (CHFS CA Whitley); Lawson, Shannon (CHFS CS Menifee); Martin, Greg ( CHFS OIT HSAD ); Mcnees, Janice (CHFS CBS Franklin); Miller, Caroline (CHFS OT MSM); Mollett, Missy (CHFS CBS Boyd); Peavler, Kristi (CHFS DCBS Training Branch); Putty, Terri L (CHFS CBS Christian); Smith, Patricia A (CHFS CS Barren); Stewart, Joyce (CHFS CS Franklin); Terry, Audrey J (CHFS OIT ABDB); Tweddell, Deborah (CHFS CBS Kenton); Vanderoort, Jacob (CHFS CS Franklin); Wilson, Rhonda (CHFS CBS Laurel); Woods, Elizabeth (CHFS CBS McCracken)
Distribution
Name / Position /KASES Caseworkers, Supervisors, Branch Managers
Document Properties
Item / Details /Document Title / KASES Systems Guide – Valid Codes
Author / Barbara Bowman
Creation Date / 01.03.06
Last Updated / 8.01.12
Page 3 of 3
KASES
Systems Guide
VALID CODES FOR KASES
August/2012
NAME / ACRONYMN and DEFINITIONAccount Type / AFDC
AGCY
CASE
DISB
FCAR
INCO
PART
RCMT
RCPT
SYST / =
=
=
=
=
=
=
=
=
= / KY AFDC Agency
Agency
Case
Disbursement
Foster Care
Incomplete
Participant
Recoupment
Receipt
System Account
Action Type / CAR
CCS
CMS
DNA
DVO
ECS
EMP
EMS
EPA
GAL
MAP
MCP
MSA
PRN
PRS
PRV
VOC / =
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
= / Action is related to collection of arrearages
Action is related to collection of Child Support
Action is related to collection to Medical Support
Action is related to DNA testing
Action is related to domestic violence case
Action is related to establishing Child Support
Action is related to employer
Action is related to establishing Medical Support
Action is related to paternity
Action is related to guardian ad litem
Modification filed at request of the non-custodial parent
Modification filed at request of the custodial parent
Modification filed at request of State Agency
Action involves a prisoner
Action was filed pro se
Action was filed by private attorney
Action is related to private visitation or custody issue
Address Type / CSNE
DBT
FIDM
IVA
IVE
JCA
LKA
OLD
OTHR
POTN
RES
SERV
SERO
VNH
VJEX
VSDN / =
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
= / Provided by CSENet Interface
Provided by Debit Card Vendor (Secondary Address)
Financial Institution Data Match
Provided by IV-A Interface
Provided by TWIST Interface
Provided by JCAO Interface
Last Known Address (State Only)
Mailing Address
Prior Address
Other
Potential Address
Residential Address
Service of Process Address
Prior Service of Process Address
Provided by Federal Directory of New Hire (FDNH)
Justice Exchange
Provided by State Directory of New Hire (SDNH)
AP (NCP) Relationship to Prosecuting Witness
VF = Valid code for female
VM = Valid code for Male
AUNT
BROT
CHLD
COUS
DAUGH
FINL
FRND
FTAC
FTAD
FTAJ
FTHA
FTHE
FTHL GRFA
GRFM
GRFP
GRMM
GRMO
GRMP
GUAL
GUAR
MINL
MOTH
MTAD
NEPH
NIEC
NONE
OTHR
SIST
SON
SPOU
STBR
STCH
STPF
STPM
STST
UNCL
UNKN
XSPO / =
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
= / Aunt
Brother
Child
Cousin
Daughter
Father-in-law
Friend
Acknowledged Father
Adoptive Father
Adjudicated Father
Alleged/Putative Father
Excluded Father
Legal Father
Grandfather
Grandfather Maternal
Grandfather Paternal
Grandmother Maternal
Grandmother
Grandmother Paternal
Guardian Ad Litem
Guardian
Mother-in-law
Mother
Adoptive Mother
Nephew
Niece
None
CHR Guardian/Other
Sister
Son
Spouse
Step-Brother
Step Child
Step Father
Step Mother
Step Sister
Uncle
Unknown
Ex-Spouse / VF
VM
VF
VM
VM
VM
VM
VM
VM
VM
VM
VM
VM
VM
VF
VF
VF
VF
VF
VF
VM
VF
VF
VM
VM
VM
VF
VF
VM
AP (NCP) Remarried Indicator / Y = Remarried
N = Not Remarried
U = Unknown
Billing Indicator / N = No
Y = Yes
Case Process Status / CJCA
COLL
CONV
DELQ
ENFI
ESTA
ESTJ
INIT
LOCT
MODO
MOMS
PAT
STAX / =
=
=
=
=
=
=
=
=
=
=
=
= / NPA Cases Payable to JCA (Used for JCA Conversion)
Collection
Payee Conversion
Delinquent
Initiated Enforcement
Admin. Establishment
Judicial Establishment
Intake/Initiation
Location
Modification of Obligation
Modification of Medical
Paternity Establishment
Request for State Tax Intercept Only
Case Status / ARCV
CLSD
INCO
OPEN
PEND
PNDA
PNDC
PNDJ
PNDF / =
=
=
=
=
=
=
=
= / Case Moved to Archive
Closed
Incomplete
Open
Pending Approval (no longer used)
Pending IV-A Approval
Pending Approval; Case Created by CSENet reviewed by CSE
Pending JCA Interface Case (no longer used)
Pending Foster Care Interface Case
Case Status Maintenance
Bypass Auto Case Closure / N
Y / =
= / No (Auto Case Closure occurs if case meets closure criteria)
Yes (Auto Case Closure is bypassed-AC does not occur)
Bypass Archiving / N
Y / =
= / No (Auto Case Archiving occurs if case meets archiving criteria)
Yes (Auto Case Archiving is bypassed-does not occur)
Category of Service / A
B
E
F
M
N
O
BLANK / =
=
=
=
=
=
=
= / CURRENT AFDC ASSISTANCE
Case currently has case type of afdc, with an open or PNDA case status. (Only COS B can override COS A.) For out of state cases, there must be a system account of ’61 or 65’
PREVIOUS AFDC ASSISTANCE
Case has URG that has ever had a balance > 0 or it has any of the following subaccounts attached; AFDCA, TNGA, AFMSA and they have ever had a balance > 0
Current IV-E, Case Type FC
Former Assigned IV-E
Current MA, Case Type MA
Never Assigned
Former Ma
Never Assigned, Case Type NIVD or LOCO
CFS LVL3 (Comprehensive Family Service) / Y
N / =
= / Yes (Family Engaged in CFS)
No (Family not Engaged in CFS)
Case Workable, Unworkable, Enforcement Failure, and Closed Codes
Workable / WORK / = / Workable
Unworkable / UADD
UINC
UINS
UNRE
UPGC
UUNK / =
=
=
=
=
= / Unable to Locate
NCP Incarcerated
NCP Institutionalized
Case Closed, KY has No Jurisdiction
Pending Good Cause
NCP Unknown
Enforcement Failure / FADC
FINC
FINS
FLOC
FNEM
FOTH / =
=
=
=
=
= / NCP Receives KTAP
NCP Incarcerated
AP Institutionalized
AP Cannot be Located
AP Unemployed
Other
Closed
Closed (cont’)
Closed (cont’) / CDIE = Deceased Non-custodial Parent or Putative
Father is deceased and no further action, including a levy
against the estate, can be taken [CFR 303.11(b)(2)]
CDIS = IV-D Services Discontinued-No Arrearages Owed to CHR
CDUP = Duplicate KTAP/FC Case
CEMC = Child Emancipated
Paternity cannot be established because: The child is at
least 18 years old and action to establish paternity is
barred by a statute of limitations. [CFR303.11(b)(3)(i)]
CFCE = Foster Care Episode Ended
CFIS = Failure by Initiating State to Take Action
The IV-D agency documents failure by the initiating State
to take an action which is essential for the next step in
providing services. [CFR 303.11(b)(12)]
CGCA = Good Cause Exists
There has been a finding by the responsible State agency
of good cause or other exceptions to cooperation with the
IV-D agency and the State or local IV-A, IV-D, IV-E,
Medicaid or food stamp agency has determined that
Support enforcement may not proceed without risk of harm
to the child.
CGCD = Good Cause Exists
Paternity cannot be established because: The IV-D
agency has determined that it would not be in the
best interests of the child to establish paternity in a
case involving incest or forcible rape, or in any case
where legal proceedings for adoption are pending
[CFR 303.11(b)(3)(iii)]
CINC = NCP Incarcerated
The non-custodial parent cannot pay support for the
duration of the child’s minority because the parent is
incarcerated with no chance for parole with no evidence
of support potential. The State must also determine
that no income or assets are available to the
non-custodial parent which could be levied or
attached for support. [CFR 303.11(b)(5)]
CINF = Lack of Information on NCP
CINS = NCP Institutionalized
The non-custodial parent cannot pay support for the
duration of the child’s minority because the parent
has been institutionalized in a psychiatric facility with
no evidence of support potential. The State must also
determine that no income or assets are available to the
non-custodial parent which could be levied or attached
for support [CFR 303.22(b)(5)]
CLOC = Locate Only Case
The IV-D agency has provided location-only services
as requested. [CFR 303.11(b)(7)]
CMED = Medically-Verified Total and Permanent Disability
Non-custodial parent cannot pay support for the duration
of the child’s minority because the parent has a
medically-verified total and permanent disability with no
evidence of support potential. The State must determine
that no income or assets are available to the non-custodial
parent which could be levied or attached for support
[CFR 303.11(b)(5)] Disability with No Evidence of
Support Potential
CNOA = No Order There is no longer a current support order and
arrearages are under $500 or unenforceable under
State law. [CFR 303.11(b)(1)]
CNON = Client Not Cooperative In a non IV-A case receiving
services, the IV-D agency documents the
circumstances non-cooperation and an action by the
recipient of services is essential for the next
step in providing IV-D services. [CFR 303.11(b)11)]
CNRE = Non-custodial Parent in Nonreciprocal Country. The
Non-custodial parent is a citizen of , and lives in,
a foreign country, does not work for the Federal
government or a company with headquarters of
offices in the United States, and has no reachable
domestic income or assets; and the State has
been unable to establish reciprocity with the country.
[CFR 303.11(b)(6)]
CNVD = Closed NIVD Case
COTH = Other
CPAT = Paternity Cannot be Established Paternity cannot be
established because: A genetic test or a court or
administrative process has excluded the putative
father and no other putative father can be identified.
[CFR 303.11(b)(3)(ii)]
Closed (cont’) / CPRT = NCP Parental Rights Terminated
CREQ = NPA Recipient of Services Requests IV-D Services be
discontinued. The non IV-A recipient of services requests
closure of a case and there is no assignment to the State
of medical support or of arrearages which
accrued under a support order. [CFR 303.11(b)(8)
CSSI = NO LONGER USED-USE CMED IN PLACE OF CSSI
(CSSI may be seen in case history and means
NCP receives SSI).
CULO = Unable to Locate NCP. The noncustodial parent’s location
is unknown, and the State has made a diligent
efforts using multiple sources, all of which have
been unsuccessful, to locate the noncustodial parent;
Over a three-year period when there is sufficient
information to initiate an automated locate effort.
[CFR 303.11(b)(4)(i)]; and over a one-year period
when there is not sufficient information to initiate
automated locate effort. [CFR 303.11(b)(4)(ii)]
CUNC = Contact with Recipient of Services Lost In a non IV-A case
receiving services, the IV-D agency is unable to
contact the recipient of services within a 60
calendar day period despite an attempt of at least
one letter sent by first class mail to the last known
address. [CFR 303.11(b)(10)
CUNE = No Order, Age of Minority (Combined with CNOA
per CFR 303.11(b)1)
CUNK = NCP Unknown. Paternity cannot be established because:
The identity of the biological father is unknown and
cannot be identified after diligent efforts, including
at least one interview by the IV-D agency with the recipient
of services. [CFR 303.11(b)(3)(iv)]
Caseworker Interstate Status
Note: For Interstate Status code see page 30 / A = All (Includes I, K, and R)
B = Responding and Initiating (Includes I and R)
I = Initiating/Outgoing
K = Kentucky
R = Responding/Incoming
(Found under Caseload Reassignment ASESWR)
Charge Frequency / BIWK = Biweekly
MNTH = Monthly
S-MO = Semimonthly
WKLY = Weekly
Citizen PIN Disable / Y
N / =
= / Yes (set to disable Citizen PIN)
No
Citizen PIN Re-Issued / Y
N / =
= / Yes (set to re-issue Citizen PIN)
No
Comprehensive Family Service Indicator / Y
N / == / Yes
No
Country Code (Foreign ISO Abbreviations)
Country Code (Foreign ISO Abbreviations) cont’
Country Code (Foreign ISO Abbreviations) cont’
Country Code (Foreign ISO Abbreviations) cont’ / AE – Abu Dhabi/Ajman
AF – Afganistan
FI – Aland Island