[Insert Department Name] Stewardship ReviewDate Here

Stewardship Overview and Outcome

We express our appreciation to you for your leadership and for the care you give to your stewardship here at BYU-Idaho. We commend you for your care and for your efforts. As a university leadership, we believe each of us has an important stewardship to provide a quality student experience while simultaneously looking for ways to serve more students within our resource constraints. As President Hinckley has stated, “[I]f we cannot give to all, let us give to as many as we can.”

This template should be used to guide your efforts in preparing the 2019 Department Stewardship Review. All instructions should be removed and replaced with your department-specific information.

BYU-Idaho Mission Statement

Brigham Young University-Idaho was founded and is supported and guided by The Church of Jesus Christ of Latter-day Saints.Its mission is to develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities.

The university does this by:

1. Building testimonies of the restored gospel of Jesus Christ and fostering its principles
in a wholesome academic, cultural, and social environment.

2. Providing a high-quality education that prepares students of diverseinterests and
abilities for lifelong learning and employment.

3. Serving as many students as possible within resource constraints.

4. Delivering education that is affordable for students and the Church.

Departmental Strategy Statement

In three to five sentences, please describe the key areas of your departmental strategy and how it strengthens the overall mission and vision of BYU-Idaho. Associated with the mission statement are four points, referred to as theCore Themes. Where possible, describe how your departmental strategy can align with these themes.

[Insert your departmental strategy]

Outcome Measures: General Information

Below, please provide specific measures for each of the Core Themeswhere applicable. A department should start by reporting on those measures requested by its supervisor, but may also add additional measures.

Outcome Measures for Core Theme 1: Build testimonies of the restored gospel of Jesus Christ and fostering its principles in a wholesome academic, cultural, and social environment.

1.Please identify the key metrics you use to measure the building of testimonies in your department’s environment.

[Insert your department-specific information. Metrics may include the following ideas]

a.Gospel discussion

b.Department environment

c.Student well-being

Please give an account of your progress on those measures for 2017.

[Insert outcome progress]

2.Please share your plan to improve efforts for 2018 as well as your plan to further strengthen your area for 2019.

[Insert plans to improve measures]

Outcome Measures for Core Theme 2: Provide a high-quality education that prepares students of diverse interests and abilities for lifelong learning and employment.

1.Please identify the key metrics you use in your department to measure quality as well as preparing students for lifelong learning and employment.

[Insert your department-specific information. Metrics may include the following ideas]

a.Student leadership

b.Mentorship

c.Career preparation

d.Quality of services

Please give an account of your progress on those measures for 2017.

[Insert outcome progress]

2.Please share your plan to improve efforts for 2018 as well as your plan to further strengthen the quality of your area for 2019.

[Insert plans to improve measures]

Outcome Measures for Core Theme 3: Serve as many students as possible within resource constraints.

1.Please identify the key metrics you use in your department to measurestudent reach.

[Insert your department-specific information. Metrics may include the following ideas]

a.Reduce time to graduation

b.Reduce credits to graduation

c.Increase volume efficiencies

d.Increase efficiencies of services

Please give an account of your progress on those measures for 2017.

[Insert outcome progress]

2.Please share your plan to improve efforts for 2018 as well as your plan to further strengthen your area for 2019.

[Insert plans to improve measures]

Outcome Measures for Core Theme 4: Deliver education that is affordable for students and the Church.

1.Please identify the key metrics you use in your department to measurecosts. Recognize that

one of those metrics is the total cost for your area and whether it increased from the
previous year.

[Insert resources allocated by department for each metric 2012-17]

a.Total department operating cost

b.Department operational cost ratio

c.Department FTE ratio

d.Student employment efficiency

e.Increase volunteer opportunities

Please give an account of your progress on those measures expected for 2017.

[Insert outcome progress]

2.Please share your plan to improve efforts for 2018 as well as your plan to be a steward of the costs of your area for 2019.

Note:Recognize that as a university we have a shared goal to maintain the total Church appropriation across the university at a constant—other than ordinary increases that are

tied to all CES institutions. If we continue to grow, there will be some additional resources tied to variable increases in tuition. Requests for expanded resources will be tied to

those constraints.

[Insert plans to improve measures]

3.Please attach your FTE and budget requests for the 2019 budget.

Note:At a university aggregate level, it appears that BYU-Idaho has sufficient capacity in terms of both space and FTE for 2019s forecasted student growth. While situations will vary by department, FTE and other budget requests will be evaluated based on the strength of the outcome measures included in the stewardship review materials. Also, departments are encouraged to look at increased efficiencies and student employment options before making FTE requests.

[Attach budget request table and item justifications as needed]

Additional Counsel

Are there additional initiatives in your department that you believe will strengthen the university and its mission? If so, please include specific initiatives that you think should be highlighted and
better understood.

[Attach any additional information you feel is important to include]

Note:Include item justification sheet for all FTE requests and for other budget requests that are not self-explanatory.

Tips for preparing effective stewardship review materials
  1. Keep it simple.
  2. Back up your claims.
  3. Make meaningful comparisons

a.Last year to this year.

b.Industry standards, etc.

  1. Think multiple perspectives and triangulate in on your targets.
  2. Be improvement-minded.
  3. It’s important not to surprise your line management. Surface any concerns (important issues, deficits, etc.) you have with your line management prior to the actual Stewardship Review. Identify your action plan.

Department Name]Budget Year 2019

Item Justification Sheet

Budget Item (check one): ____FTE ____Budget Issue ____Major Project ____Minor Project ____Technology Issues ____Capital Equipment _____Operating Equipment
Request:
Justification:
Amount:

1