JOB DESCRIPTION
JOB TITLE: / Payroll Officer – Fixed term Maternity cover up to 12 monthsDEPARTMENT: / Finance
POST NO: / MHA192
RESPONSIBLE TO: / Head of Finance
RESPONSIBLE FOR:
(list direct reports) / N/A
SALARY: / Band 3.4 £25,344.03 pro rata per annum (new employees will be appointed onto 95% or 100% of this depending on experience until successful completion of probation)
HOURS: / 22.2 hours per week
BASED AT: / Mamhilad
DATE LAST REVIEWED: / 19 June 2017
MAIN PURPOSE:
To provide a comprehensive payroll service for MHA
ACCOUNTABILITIES:
. Manage the monthly payroll process
· Develop and maintain the overall integrity of the Association’s payroll procedures and systems
· Ensure that all MHA employees are paid the correct salary, overtime and additional payments and expenses.
· Input, process and review monthly payroll data and ensure that the employees and third parties such as HMRC, LGPS, SHPS and NEST are paid within the agreed timetable
· Comply with HMRC regulations and compile , reconcile and submit monthly and year end returns via the electronic Government portal
· Be the first point of contact for payroll issues.
To deliver a comprehensive payroll service ensuring deadlines are met and information is
accurate
· Supervise, check and sign off within agreed deadlines, all payroll controls and reconciliations confirming data has been processed accurately
· Ensure adequate cover for payroll by training a deputy to undertake the payroll processing
· Deal with queries from customers in relation to their pay
· To provide a comprehensive payroll service for MHA
Provision of to third party and management information
· Supply the pension providers, HMRC and DWP with general and statutory information ensuring deadlines are met
· Prepare and reconcile payroll control accounts and review paperwork for payments
· Provide information to directors and managers as required, specifically for budgeting and planning purposes and the annual accounts
General
· To maintain safe working practices for self and others, in accordance with the Association’s policy statement on Health and Safety at Work
· To actively support and implement the principles and practice of equality of opportunity as lead down in the Association’s Equal Opportunities Policy.
·
GENERIC ACCOUNTABILITIES:
· To contribute to service development reviews and support Continuous Improvement and performance management activity in relation to areas of work.
· To work within budget guidelines, ensuring expenditure is properly authorised in line with Financial Regulations and Standing Orders.
· To actively support the delivery of the organisation’s Engagement & Empowerment strategy and work to ensure that tenants’ and other customers’ views are taken into account when making decisions that affect them.
· All staff are required to undertake Tenant Insight responsibilities as set out in MHA’s Tenant Insight Procedure and report any concerns they have regarding a tenant to the appropriate Neighbourhood Officer.
· To maintain safe working practices for self and others, in accordance with the Association’s policy statement on Health and Safety at Work.
· To actively support the principles and practice of equality of opportunity as lead down in the Association’s Equality & Diversity Policy.
GENERAL:
The purpose of this job description is to indicate the general level of responsibilities of the post. The duties may vary from time to time without changing their character or level of responsibility.
Closing date: 02nd July 2017
Shortlisting Date: 03rd July 2017
Interview date: 11th July 2017
For an informal discussion about this post please contact: Tony Clark (Head of Finance) 01495 761127
TRAINING REQUIREMENTS
Core Training / Role Specific Training· Induction
· Customer Care
· Manual Handling
· Equality & Diversity
· Health & Safety (IOSH Working Safely)
· Tenant Participation
· Introduction to Inclusion Services Reporting Complaints & Compliments
· Corporate Branding
· Environmental Awareness
· Appraisee
· Building Individual Resilience through Work Life Balance / ·
Essential / Desirable / PERSON SPECIFICATION / How Tested
JOB TITLE:
DEPARTMENT: / Application Form * / Interview
* Maximum 10
ü / ü / 1. QUALIFICATIONS/KNOWLEDGE / ü / ü
ü / BTEC Certificate in Payroll Management (or equivalent) / ü
ü / Up-to-date knowledge of PAYE legislation / ü / ü
ü / Excellent standard of numeracy and the ability to produce accurate work within set deadlines. A GCSE (or equivalent) in Maths and English is required / ü / ü
ü / Understanding of book-keeping double entry / ü / ü
ü / Able to use Microsoft Office Packages including Outlook, Word and Excel / ü / ü
2. EXPERIENCE
ü / Previous experience working in a payroll team / ü / ü
ü / Experience of computerised payroll and financial systems / ü / ü
3. SKILLS
ü / Ability to speak and write in welsh / ü
ü / A positive approach to customer service and good understanding of what makes the difference in delivering good quality customer service. / ü / ü
ü / The ability to communicate effectively in person, in writing and on the telephone. / ü / ü
4. ATTRIBUTES
ü / That you are a team player, willing to be flexible in your approach to work to make sure that the business objectives and customer needs are met / ü / ü
ü / The ability to handle a busy workload, to cope with interruptions, and to meet deadlines / ü / ü
ü / Able to work on initiative ensuring deadlines are met and queries responded to / ü / ü
ü / Able to demonstrate a commitment to equal opportunities principles and practice / ü / ü
5. SPECIAL CIRCUMSTANCES
If Applicable Appointment to this post will be subject to an Enhanced/Standard/Basic Disclosure Check with the Disclosure and Barring Service. See our website for more information on criminal records.
Generic Competency Behaviours
Customer Focus / Putting the customer (internal and external) at the forefront of everything we do.
Planning, Organising and Achieving / Making the best use of resources; time, people and finances. Achieving goals and maintaining and improving standards through an ability to think ahead, plan, prioritise and schedule activities and monitor and manage outcomes effectively.
Team Working / The ability to work within and make a contribution to a team, accepting responsibility for one’s actions and the consequences of those actions. Seeking to support other members of the team to reach the team goals.
Communication and Influence / The ability to communicate clearly and effectively with others taking into account their needs and expectation and the ability to persuade, influence and convince others.
Change Orientation / The ability to initiate and support change as required. Continually striving to improve work processes in line with own role and business needs.
Respect and Diversity / The ability to recognise the fact that issues of diversity impact on ways in which staff and managers interact and should dictate how services are delivered. The ability to recognise differences between people and take them into account in day to day work practice.
MHA VALUES:
Open…
We will act honestly and with integrity and our decisions will be made inclusively and transparently
Fair…
We are committed to delivering services with an even-hand and ensuring equality of opportunity for everyone
Flexible
We will be innovative and proactive and view change as opportunity
Achieving…