GUIDELINES FOR COMPLETING WORKPLANS

Work plans will be negotiated with each successful NRCMA contractor and will form part of the basis for evaluation of project progress and the approval of payments. Workplans detail the Tasks a project will undertake and the Measurable Outputs it will produce.

Project Tasks

1.  Tasks - Describe the activities you will undertake to achieve the Outcomes specified in the Project Brief. Show Tasks in chronological order where possible. For example:

a.  A Reference Group comprising (NAME).will be formed, a project officer (NAME) will be appointed and a sub contractor (NAME) will be engaged (ie. Develop Project Team & Resources)

b.  A needs analysis (NAME) and the development of decision support tools (NAME) will be undertaken (ie. Resource Assessment)

c.  Priority sites, areas or issues will be identified (ie. Planning)

d.  A communication plan, including media campaign and training days eg. Field days and workshops etc. will be developed and implemented (ie. Capacity Building)

e.  A procedure for administering on-ground incentive funding will be established (DESCRIBE including, but not limited to, fundable items and rates, Project assessment guidelines, agreements and conditions, works standards, monitoring and maintenance, audit)

f.  Monitoring and evaluation plan will be developed and implemented and results used in adaptive management

g.  Progress Reports submitted as required

h.  Final Reporting submitted as required and data entered into BRS

2.  Outcomes Linked - List the Outcome numbers (from the Project Brief) that each Task will help to achieve.

3.  Partnerships - List the organisation/s or people who will assist you to deliver each task.

4.  Budget - Indicate the budget for managing and administrating each Task. Do not include the cost of any Outputs produced by the task, as these are accounted for in the Measurable Project Outputs table (over). If funds additional to that provided by NRCMA are to be utilised, indicate funds source in brackets adjacent to amount.

5.  Planned Completion Date - When do you expect to complete this Task? Either specify in weeks from the signing of the contract, or use actual dates.

Measurable Project Outputs

1.  Output Code - Insert the appropriate Output Code from attached Standard Outputs list for each Output that the project will produce.

2.  Description - Insert a text description of each Output.

3.  Measure 1, Measure 2 - Insert the quantity of each Output to be produced during the project, using the measures specified in the attached Standard Outputs list. Most Outputs only require one quantity measure to be recorded, while some require two measures to be used.

4.  Outcomes Linked - List the Outcome numbers (from the Project Brief) that each Output will help to achieve.

5.  Tasks Linked - List the Task numbers (from the Project Tasks table) that each Output is associated with.

6.  Budget - Indicate the budget for producing each Output. Do not include associated management or administrative costs, as these are accounted for in the Project Task table (above). If funds additional to that provided by NRCMA are to be utilised, indicate funds source in brackets adjacent to amount.

7.  Planned Delivery Date - When do you expect to deliver this Output? Either specify in weeks from the signing of the contract, or use actual dates.


Note: Please use F11 to toggle between highlighted fields.

APPENDIX 1 – PROJECT WORKPLAN

Project Brief No.: / 06/07-1607 / Project Title: / The Wilson River Rehabilitation Project
Contractor: / Port Macquarie Hastings Council
Contract No.: / IS6-7-16807 / Contract Title: / The Wilson River Rehabilitation Project (according to CMA brief)
Project Tasks
Task No. / Task Description / Outcomes
Linked / Partnerships / Budget
$ / Planned Completion Date
1 / Develop Project Reference Group / 1,2 / NRCMA, landholders, CVA, DNR / Aug 2006
2 / Site meeting and survey and design of works / 1,2 / NRCMA, landholders / Sept 2006
3 / Develop an Implementation strategy document / 2 / NRCMA / Oct 2006
4 / Pre-works biotic monitoring and survey / 3 / UNE / Dec 2006
5 / Landholder agreements signed / 1,2 / Nov 2006
6 / School StreamWatch class #1 completed / 1 / Waterwise / Oct 2006
7 / Riparian Plantings ordered / 3 / Nov 2006
8 / Project Promotion Media releases / 1 / June 07
9 / Install of Instream works and revegetation for riffle zones 1 and 2 as per GECO Report (I have added all works that can be funded through CMA and PMHC funds (total $90,500), that we know is guaranteed, costings are rubbery from Brodo) / 3 / NRCMA technical advice during construction phase / $40,000 (NHT) / June 07
10 / Plantings installed / 3 / CVA / June 07+ (forms part of a Environmental Trust 3yr programme)
11 / Post-Works Survey and biotic assessment / 3 / UNE
12 / Follow-up weeding and maintenance / 3 / CVA, landholders
13 / Final Reporting for CMA / 3 / June 07
Measurable Project Outputs (Insert additional rows as required to accommodate all Outputs)
Output
Code / Output Description / Measure
1 / Measure
2 / Outcomes
Linked / Tasks
Linked / Budget
$ / Planned Delivery Date
CB4.3 / Reference Team established / Number of organisational learning reviews completed / 1,2 / 1,2 / 0 / August 06
CB1.1 / Landholder workshop and design of works completed, / Number of awareness raising events / Number of participants in person-days / 1,2 / 1,2 / 0 / Sept 06
CB3.1 / Works program and implementation strategy document completed / Number of key organisational documents produced / 1,2 / 2 / 0 / Oct 06
CB4.3 / Pre-works biotic monitoring and survey completed / Number of organisational learning reviews completed / 1 / 1 / 0 / Dec 06
CB3.2 / 4 landholder agreements completed / Number of formally collaborative arrangements developed / 1,2 / 1,2 / 0 / Nov 06
CB1.1 / Stream watch class #1 with local schools completed / Number of awareness raising events / Number of participants in person-days / 1 / 1 / 0 / Oct 06
CB1.4 / 4 media releases / Number of Media opportunities resulting in articles in newspapers, radio, tv created / 1 / 3 / 0 / June 07
OG11.2OG11.1
OG11.1
OG11.1
OG11.2 / Hydraulic grade reducer (0.2m) and energy dissipater: Elevated Log Sills with pin radials
Flood chute flow retardants (4 Rows of timber pins)
Small hydraulic grade reducer (0.2m) and energy dissipater: Elevated Log Sills with pin radials
Medium hydraulic grade reducer (0.3-0.4m) & energy dissipater: LWD & Rock Bed control Channel constriction
3 LWD and Rock bank attached flow deflection groynes / Length (m) of stream bank stabilised with engineering works
Length (m) of stream bed stabilised / Streambank length (km) of riparian vegetation enhanced/ rehabilitated / 1,2 / 3 / $40,000 (NHT) / June 07 this is when the NHT component of the project is due to finish. Could works occur before this date? No, Lets leave it on paper as June 07, as it give us some slack in case of floods etc
OG4.4 / 3,000 plantings / Area (ha) planted to riparian native species / Area (ha) of this vegetation that are locally occurring natives / 2,3 / 3 / 0 / June 07+ (forms parts of an Environmental Trust 3ur program)
OG4.5 / Streambank length (km) of riparian vegetation established
CB4.3 / Post works survey and biotic assessment completed / Number of organisational learning reviews completed / 1 / 3 / 0
OG3.3 / 10 days of contracted weeding and maintenance / Area (ha) of riparian native vegetation enhanced/ rehabilitated. / Streambank length (km) of riparian vegetation enhanced/ rehabilitated / 2,3 / 3 / 0
CB3.1 / Final report produced (and BRS data entered) / Number of key organisational documents produced / 1 / 3 / 0 / June 07

* notes to Thor about the revised Workplan:

1. another thing to digest- sorry about this, but I’ve transferred as much from your old one as possible. Just make sure that it makes sense to you.

2. Roger Stanley suggested that now that the draft Wilson Report is available, that you’ve got enough info to identify the priority works needed, location and extent to include in the workplan against the $40k nht money. I haven’t read the draft yet so can’t comment but here’s an Eg. Rock bed control structure located at Warlter property, Scotts Plains.

3. Some of your old outputs were not out puts so I suggested deleting them.

4. this new coding system is tedious! It doesn’t account well for maintenance activities as outputs so I’ve fitted it into a surrogate code.


Standard Outputs List

Output category: Resource Assessment (RA)

Output Code / Description / Measure
1 / Measure
2 /
RA1 Setting or monitoring resource condition targets
RA1.1 / Resource Condition Baseline Studies
Studies undertaken specifically to enable the setting of resource condition targets in a regional plan. All other studies belong under RA2 / Number of studies completed / and / Number of sites monitored
RA1.2 / New Monitoring Programs
Use where there was no existing monitoring program / Number of new monitoring programs established
RA1.3 / Enhanced Monitoring Programs
Use where an existing monitoring program has been significantly expanded or enhanced / Number of existing monitoring programs enhanced
RA2 Investigations (survey, inventory and mapping, and data analysis)
RA2.1 / Biophysical Studies
Eg. studies of vegetation, salinity, soil, groundwater, marine areas / Number of biophysical studies completed / and / Area (ha) surveyed
RA2.2 / Social/Economic Studies / Number of social /economic studies completed / and / Size of population covered by the survey sample
RA2.3 / Other Studies
These could include a synthesis of previous studies or meta-analysis of previous studies / Number of reports completed
RA3 Decision support tools
RA3.1 / Decision Support Models / Number of models developed
RA3.2 / Information Management Systems
Systems to hold natural resource information. See CB4.4 for other databases. Includes addition of new modules to existing systems / Number of information management systems developed
RA3.3 / Decision Support Tools
For governance related decision-making tools, use CB4.1 / Number of other decision support tools developed
RA4 Research and development studies
RA4.1 / R&D Studies
Includes completion of the research report / Number of research and development studies completed


Standard Outputs List

Output category: Planning (P)

Output Code /

Description

/ Measure

1

/ Measure
2 /
P1 Improved codes of practice or guidelines
P1.1 / Best Management Practice Guides
All guidelines/ codes/ protocols eg. sustainable farming, rabbit control, private forestry, greenhouse, environmental etc. If the review is a considerable review of existing codes or guidelines, at your discretion that can be counted / Number of best management practice codes or guidelines completed
P2 Regional plans
P2.1 / New Catchment Action Plan/Investment Strategy
Strategies/ plans developed by regional NRM groups/ catchment management authorities to achieve accreditation status and the first regional investment funding / Number of regional strategies/ investment plans accredited
P2.2 / Revised Catchment Action Plan/Investment Strategy
Significant review or revision of regional level strategies/ plans such as the rolling annual review of investment plans/strategies / Number of regional strategies/ investment plans reviewed/ revised
P3 Sub-regional plans
P3.1 / Subcatchment Plans
Plans/ strategies at catchment(s) or sub-catchment(s) scale, which do not reach full regional level eg. action or management plans, a river management strategy, roadside management, weed management, catchment salinity control. Includes reviews of existing plans that generate enhancement of plans or strategies / Number of catchment or sub-catchment plans or strategies completed
P3.2 / Property or Reserve Plans
Plans at whole farm/ property or reserve scale eg. farm/ reserve plans or management plans for particular issues eg. weeds, grazing, vegetation, drainage. Includes reviews of existing plans that generate enhancement of plans or strategies / Number of property or reserve management plans completed
P4 Resource management plans
P4.1 / Species or Ecological Community Plans
Management of specific species or ecological communities eg. interim recovery plans or recovery plans for threatened species, endangered species action statements. Includes reviews of existing plans that generate enhancement of plans or strategies / Number of recovery or management plans for threatened species or ecological communities completed / and / Number of species or communities covered by the plan
P4.2 / Issue Management Plans
Management of a particular NRM asset, issue or threat, including at a statewide level eg. estuarine management, State Weeds Strategy, wind erosion strategy, a wetland management plan, or regional fire management plan. Includes reviews of existing plans that generate enhancement of plans or strategies / Number of other resource management plans completed
P5 Other plans
P5.1 / Other Plans
Can include monitoring and evaluation plans, research and development plans, sustainable development plans or a community capacity building plan. Includes reviews of existing plans that generate enhancement of plans or strategies (not for the management of an organisation – see CB3.1) / Number of other biophysical, economic or socially related plans completed


Standard Outputs List

Output category: Capacity Building (CB)

Output Code / Description / Measure
1 / Measure
2 /
CB1 Awareness raising
CB1.1 / Awareness-raising Events
An awareness-raising event is an event designed to pass on information and improve knowledge and understanding. To calculate person-days, multiply the number of participants by the amount of a day or days the event ran for (use only half day or full day units) and round totals to the nearest whole number / Number of awareness raising events such as demonstrations, field days or study tours conducted / and / Number of participants in person-days
CB1.2 / Written Products
Includes less formal written material such as brochures, newsletters, posters and fact sheets. Formal documents such as reports and plans should be reported under CB3.1 or the Planning or Resource Assessment categories / Number of written products such as brochures, newsletters, posters or fact sheets developed / and / Estimated number of recipients
CB1.3 / Displays
Covers displays developed for use at events such as regional meetings, agricultural shows or other community events / Number of displays for use at events such as regional meetings developed
CB1.4 / Media Publicity
Includes articles in newspapers and magazines, items on radio or in television programs / Number of media opportunities resulting in articles in newspapers or on radio or television created
CB1.5 / Websites
Websites developed to provide information related to regional natural resource management / Number of websites developed or significantly enhanced
CB2 Skills and training
CB2.1 / Training Events
Structured activities designed to improve existing skills or develop new ones. Training sessions MAY lead to or contribute to formal qualifications like a TAFE certificate but need not necessarily do so. To calculate person-days see CB1.1 / Number of training sessions, workshops, seminars or other skills and training events conducted / and / Number of participants in person-days
CB2.2 / Training Materials
Use CB2.2 when materials are developed to be used by others or for training events to be run by your project in a future reporting period. If developed for a event you’re currently running, use CB2.1 / Number of workbooks, course notes or other key materials developed / and / Quantity distributed
CB3 Establishing new institutional arrangements
CB3.1 / Organisational Documents
Include only major documents required to establish an organisation or business process such as a constitution, business plan, strategic plan, implementation/ operational plan, policy & procedures manual, reporting templates etc / Number of key organisational documents produced
CB3.2 / Collaborative Agreements
Includes written agreements such as MOUs, joint project undertakings, data sharing agreements etc / Number of formally documented collaborative arrangements developed
CB3.3 / Collaborative Arrangements
Include only significant negotiations for cooperation or collaboration with new potential partners. This is a similar output to CB3.2 but applies where the agreement is not formally documented / Number of arrangements for effective collaboration negotiated where a formal agreement does not exist
CB4 Organisational learning
CB4.1 / Governance Tools
Eg. decision-support tools for developing investment priorities / Number of governance tools developed
CB4.2 / Knowledge Evaluation Events
Includes Science or Technical Panel assessment of targets, community or Board prioritisation workshops, other critical workshops etc / Number of significant knowledge evaluation events held
CB4.3 / Organisational Reviews
Eg. reviews/ studies, significant evaluation processes / Number of organisational learning reviews completed
CB4.4 / Databases
Include stakeholder databases, consultant or product supply databases and other organisational management databases. See RA3.2 for larger information systems related to Resource Assessment / Number new databases developed
CB5 Community Support
CB5.1 / Community Groups or Projects Assisted
Refers to facilitation and type activities. Facilitators can report the number of groups or projects they have assisted in each six month period (however, when reporting an annual total each group or project should only be counted once) / Number of community groups OR projects assisted


Standard Outputs List