HR Assistant– Recruitment brief

Job title: HR Assistant (FTC 12 months)

Responsible to: HR Manager

Salary:£22-25k

This is a great opportunity for an experienced HR Administrator/HR Assistantto join a small, friendly HR team at a time of exciting changes for the business. The purpose of this role is to provide all-round support to the rest of the HR team, enabling them to deliver all HR activities efficiently and effectively. You will play a key part in helping the team to achieve their objectives at a critical point for the business as we are currently preparing to move to our new state-of-the-art facility in Worthing, West Sussex.

With a reputation for innovation and a trusted name, Rayner are the only manufacturer of intraocular lenses in the UK, selling to over 70 countries globally. Our products have restored sight to millions of people worldwide and we are at an exciting stage of new investment and development of our business and people.

Key responsibilities:

  • Responsible for all HR administration as outlined below and as requested by HR Manager, HR Specialist and Talent Manager
  • To act as a point of contact for all general HR queries
  • With the HR Specialist, manage all employee lifecycle processes (e.g. starters, leavers, contracts and any changes)
  • Day to day responsibility for managing company cars scheme
  • Day to day management of company benefits including Pensions, BUPA, Childcare Vouchers and Cycle to Work Scheme
  • Owner and super-user of HR system
  • Management of HR system ensuring up to date and accurate at all times
  • Proactively contribute to the continuous improvement of the delivery of HR services across the company including soliciting feedback and undertaking projects
  • Support the Talent Manager with respect to the recruitment process and learning and development activities, where required
  • Internal communications on HR and company-wide matters, plus championing overall positive teamwork and constructive communication
  • Support on a variety of HR projects as required
  • Grow your general understanding of HR best practice

Skills and Experience:

Essential:

  • Minimum 2-3 years’ experience in an HR admin/assistant role
  • Experience working in an SME and/or during significant business change
  • Previous experience administering benefits – including pension/cars/healthcare
  • Solid experience using HR databases/systems

Desirable:

  • Experience working in a regulated industry such as life sciences, financial services etc
  • Familiarity with Quality Systems (e.g. ISO9001) a bonus
  • CIPD Level 3 Foundation qualification/Certificate in Personnel Practice would be of benefit

Personal skills:

  • Strong administration skills
  • Ability to handle multiple priorities and meet deadlines
  • Confident user of IT – including databases/HR systems
  • Good standard of competence in Microsoft packages
  • Ability to handle work of a sensitive and confidential nature
  • Excellent interpersonal and customer-facing skills
  • Strong communication skills, both written and verbal
  • Team player
  • Flexible with a positive ‘can-do’ attitude

February 2015 – Rayner