CONNAH’S QUAY TOWN COUNCIL
Minutes of Meeting held Wednesday, 4th May 2011
Present: (Attendance Register)
Councillor Mrs P. M. Attridge (Vice-Chair) presiding
Councillors D. Barratt, Mrs E. M. Barratt, J. B. Bone, A. I. Dunbar, Carol Granger, W. Hastings,
R. V. Hill, E. Owen, A. J. Roberts and I. R. Smith.
Mr I. D. Jones (Clerk & Financial Officer)
Mrs S. Wilson (Administrative Officer)
336. NOTICE OF MEETING
The notice of meeting was received.
337. APOLOGIES
Apologies for non-attendance were received from Councillors J. B. Attridge,
D. M. Birch, Mrs Y. Birch, K. Kelly, P. Kindlin, R. P. MacFarlane, A. P. Shotton
and P. J. Wainwright.
338. DECLARATIONS OF INTEREST
No declarations of interest were received.
339. POLICE CONSULTATIVE ARRANGEMENTS (304)
The Clerk informed Councillors an e-mail had been received from the Police, informing him that they would not be attending the meeting.
The following matters were raised by Councillors and discussed:-
(a) Councillor A. I. Dunbar was appalled by the content of an e-mail received from the Police concerning the Wetlands. The Police stated that no consultation had taken place between Quaycat and the Police prior to the Wetlands project starting. Councillor Dunbar refuted this accusation. The Police had done their own survey, some residents had objections over this site but some were in favour. Quaycat, Tidy Towns, Groundwork and residents were involved in the project.
Residents had been asked to take ownership of the area, some had agreed and some declined. Councillor Dunbar stated it was the Police’s responsibility to monitor this area.
(b) Councillor A. J. Roberts informed Councillors the Police had originally requested the consultation meetings and not the Councillors.
(c) Councillor R. V. Hill stated that the Police had often praised the joint consultation process, but by not attending meetings they were merely paying lip-service to this view. The Town Council’s main concern was the people of Connah’s Quay, it was no good sending PCSO’s from other areas.
(d) Councillor Mrs P. M. Attridge stated the Police should attend the meetings to ensure that Councillors of Connah’s Quay Council were aware of what is going on in the community.
RECOMMENDED:
The Clerk write to the new Chief Inspector, Darren Wareing, including a copy of the last
letter and remarks from this meeting.
(e) Councillor R. V. Hill informed Councillors of an incident involving youths riding
bikes/scooters through the cemetery, this should be a place of respect. Councillor
Mrs P. M. Attridge informed Councillors the youths were gaining access due to the broken fencing panels. Councillor Hill also asked the Clerk to enquire as to why the
cemetery gates were locked on one occasion recently.
(f) Councillor D. Barratt informed Councillors an inspection of the Cemetery was due to
take place, this would highlight any unsafe gravestones and the families would be requested to change them to make them safe.
Confirmed 31 May 2011
Presiding Chair
PLANNING COMMITTEE – 04/05/11
Councillor A. I. Dunbar (Chair) presiding
340. MINUTES
The Minutes of the Meeting held 29 March 2011 and 6 April 2011 were received, approved as a correct record and signed by the Chair.
341. PLANNING APPLICATIONS
048559 1 Hamilton Road, Connah’s Quay
Proposed details of siting, design and external appearance of the
building(s) means of access thereto and landscaping submitted in
accordance with condition No.1 of outline planning permission code
045747 for the erection of a dwelling.
RECOMMENDED:
That the Clerk write to the Head of Planning Services informing him that the Town Council has no objections in respect of the application.
342. NOTIFICATION OF PLANNING DECISIONS
The Clerk submitted notification of Planning Decisions (copy forwarded to Councillors with the Agenda):- 048050, 048244, 048263, 048301, 048314, 048331, 048335, 048395.
RECOMMENDED:
That the notification be received.
343. ROADS AND FOOTWAYS
Potholes & Road Surfaces in Connah’s Quay
The Clerk submitted letter dated 13 April 2011 from Steve Jones, Head of Streetscene,
Flintshire County Council together with e-mail dated 13 April 2011 from Mark Middleton, Network Asset Manager, Neighbourhood Strategy and Policy, Flintshire County Council
(copies forwarded to Councillors with Agenda).
Councillor C. Granger reported potholes in the entrance to Cae Llys Close.
Councillor A. I. Dunbar informed Councillors, that the repair works had not been completed and any further potholes needed to be listed.
RECOMMENDED:
The Clerk write to Flintshire County Council.
ITEMS OF COMPLAINT/REPORT FROM COUNCILLORS
(a) Councillor A. J. Roberts requested the latest information on the linkway footpath.
RECOMMENDED:
The Clerk to investigate and report back to Councillors.
(b) Councillor R. V. Hill enquired if any response had been received in reference to the speed limit by the new Cemetery, Kelsterton Lane.
RECOMMENDED:
The Clerk reports back to Councillors with findings.
(c) Councillor W. Hastings requested that a sturdy seat be erected on the docks area, this
had been requested by a resident, to look out over the docks.
Confirmed 31 May 2011
Presiding Chair
FINANCE AND GENERAL PURPOSES COMMITTEE – 04/05/11
Councillor A. J. Roberts (Chair) presiding
344. MINUTES
The Minutes of Meeting held 6 April 2011 were received, approved as a correct
record and signed by the Chair.
345. FINANCIAL REPORTS
The Clerk submitted the following (copies forwarded to Councillors with the Agenda):-
(a) Statement of Cumulative Income & Expenditure for the month of March 2011.
(b) Consolidated Cash Summary for the period ended March 2011.
(c) Statement of Imprest Account Payments during the month of March 2011.
and (d) Quay Café Activity/Profitability Statement for the month of March 2011.
RECOMMENDED:
That the reports be received.
346. NOTIFICATION OF REQUESTS FOR FINANCIAL ASSISTANCE
No requests for financial assistance have been received for the month of April 2011.
347. WELSH BORDER COMMUNITY TRANSPORT – AGM
The Clerk submitted an invitation to appoint a representative dated 19 April 2011 from
John Bryan, Welsh Border Community Transport, (copy forwarded to Councillors with the Agenda).
RECOMMENDED:
That the invite be received.
348. NORTH WALES ASSOCIATION OF TOWN AND LARGER COMMUNITY COUNCILS
Councillor R. V. Hill represented Connah’s Quay Town Council at the meeting held on
15 April 2011 at Abergele. Councillor Hill reported after every quarter a press release would be submitted on behalf of the N.W.A.T.L.C.C. At future meetings AM’s and MP’s would to be invited to attend. A meeting with One Voice was to be arranged for the near future. The Minutes from every meeting were now available on the website.
Councillor Hill reported to Councillors an issue Holywell Town Council had recently been concerned about, the change of shop use from A1 retail users to take-away establishments or
betting shops, etc.
Councillor Hill reported concerns regarding Gwynedd and Powys pension schemes. ‘If a member of the scheme should die in service or retire early would this lead to recouping this from the contributing employer’.
RECOMMENDED:
(i) That the report be received.
(ii) The Clerk write to Flintshire County Council re: the Pension Scheme and
(iii) support be given to Holywell Town Councils’ views.
349. HOIST COSTS/ACTIVE CAMERA TOURS
The Clerk submitted letter dated 11 April 2011 from Sheryl Burrows, CCTV Manager,
Flintshire County Council (copy forwarded to Councillors with Agenda).
Councillors assumed that the maintenance contract in place covered all costs within this contract. The Clerk informed Councillors that the contract did not include lifts/hoists for unscheduled maintenance/repair.
Councillor R. V. Hill stated that any talks with regard to the CCTV suite moving to Conwy should involve Connah’s Quay Town Council.
Councillor C. Granger enquired if the CCTV had recorded an incident off Wepre Lane.
Councillor Mrs P. M. Attridge mentioned an incident at Central Park, she had been told the CCTV was broken and asked if the Police could inform Councillors if a camera was broken.
RECOMMENDED:
(i) The Clerk provides the maintenance contract for the next committee meeting on
1 June 2011.
(ii) The Clerk to write to Sheryl Burrows for more information and report to
Councillors with findings, and
(iii) The Clerk to monitor all letters sent and responses to Flintshire County Council, and report problems with replies to Committee meetings, if no responses were received the Clerk to write to Chief Executive of Flintshire County Council.
350. CONSULTATION ON A DRAFT EQUALITY AND DIVERSITY STRATEGY FOR
FIRE AND RESCUE SERVICES IN WALES
The Clerk submitted letter dated 4 May 2011 from Kingsley Rees, WAG together with
consultation document (copies forwarded to Councillors with Agenda).
RECOMMENDED:
That the letter and document be received.
351. THE GREEN APPLE AWARDS
The Clerk submitted letter dated 11 April 2011, from Richard Collins, Event Organiser, The Green Apple Awards (copy forwarded to Councillors with Agenda).
Councillor D Barratt enquired if the Civic Hall would receive the award or Ainsley Gommon Architects. The Clerk informed Councillors that both the Architects and the Civic Hall would receive an Award.
RECOMMENDED:
That the letter be received and the Chair of the Council, Mrs P. M. Attridge represent
Connah’s Quay Town Council at the awards ceremony.
Confirmed 31 May 2011
Presiding Chair
RECREATION AND ENTERTAINMENTS COMMITTEE – 04/05/11
Councillor A. J. Roberts (Chair)
Finance & General Purposes Committee presiding.
352. MINUTES
The Minutes of the Meeting held 6 April 2011 were received, approved as a correct
record and signed by the Chair.
353. MONITORING OF ACTIVITY/PROFITABILITY
The Clerk submitted the following statements (copies forwarded to Councillors with the Agenda):-
(a) Civic Hall Activity/Profitability Statements
for the month of March 2011.
RECOMMENDED:
That the Statement be received.
(b) Community Centre Activity/Profitability Statements
for the month of March 2011
RECOMMENDED:
That the Statement be received.
354. FIELDS IN TRUST QUEEN ELIZABETH II FIELDS CHALLENGE
The Clerk submitted letter dated 30 March 2011 from Alan Roberts, Public Open
Spaces Manager, Flintshire County Council (copy forwarded to Councillors with the
Agenda).
RECOMMENDED:
The Clerk write to Alan Roberts with the following nominations:
Coronation Gardens, Princes Park and Wepre Park
355. YOUTH SERVICE BUDGET
The Clerk submitted letter dated 13 April 2011 from Rob Edwards, County Youth and
Community Officer, Flintshire County Council (copy forwarded to Councillors with
the Agenda).
Councillor Mrs E. M. Barratt enquired if Flintshire County Council had made any attempt
for further funding.
RECOMMENDED:
That the letter be received and if there were opportunities for further funding contact should be made with Flintshire County Council.
356. WAIVER/REDUCTION OF HIRE CHARGES
(a) QUAY BUILDING – FINANCIAL YEAR 2010/2011
Dee Road Infants School
Interviews for Head Teacher at new Primary School at Mold Road, Monday
7 March 2011.
WAIVER
RECOMMENDED:
That the waiver be agreed.
(b) COMMUNITY CENTRE – FINANCIAL YEAR 2011/2012
Deeside Naturalists Society
Illustrated Talks and AGM to be held on Fridays, 16 September, 21 October,
16 and 18 November and 9 December 2011.
50% REDUCTION
RECOMMENDED:
The Clerk write to Deeside Naturalists Society requesting their financial books.
EXCLUSION OF THE PRESS AND PUBLIC
RESOLVED:
That the press and public be excluded for the final items of business.
PART 2
FINANCE AND GENERAL PURPOSES COMMITTEE – 04/05/11
357. COMMUNITY AWARDS
Nominations for the Community Awards were received. Councillor A. I. Dunbar proposed Mrs Kelly and Mrs M Lloyd for all their work carried out for St. Marks Church and the Catholic Church. Councillor E. Owen proposed Mrs Gillian Faulkner who has supported the community working and helping in alleviating anti-social behaviour.
RECOMMENDED:
Councillors agreed all three nominations.
358. TENDERS –
(a) SCHOOL MILK
The Clerk submitted Tenders received to provide the school milk.
RECOMMENDED:
That Hayes Dairies be the school milk provider with the contract to commence at an
appropriate date to be agreed.
(b) RE-INSTATEMENT OF THE TOWN CLOCK
RECOMMENDED:
That subject to all quotations received the Members’ Panel on 19 May 2011 be given power
to act.
Confirmed 31 May 2011
Presiding Chair
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