Sample Site Minutes

Sample Site Minutes

ABCDEFG Health Service

(Dghabc Campus)

Minutes of Site Meeting No. 13
held
1.00 pm – Tuesday 15th December, 2009

Present:BobAbcdefg Health Service (ABC)

George ThomsonGeorge Builders (GB)

John SmithGeorge Builders (GB)

Robert Joness Architects (JA)

Tim SmallDH

Tom HathwayDH

Rod HendyHendy Engineers (HE)

Apologies:Simon BonnGeorge Builders (GB)

Dale TunyinHealth Service (ABC)

No. / Item / Action
Contractual Items
1.1 / Commencement/Completion Dates:
P.O.S. – 06 June 2009
Completion Date – 05 August 2010 / Note
1.2
1.3
1.4 / Program Issues (See also Progress Status below)
Landscaping is 14 days behind program due to inclement weather. Contractor to determine if works can be accelerated to makeup time lost.
Mechanical Contractor is experiencing delays in supply of A/C unit. 2 week delay expected.
Contractor to revise critical path program and advise anticipated completion date by next meeting.
Requests for Information
Contractor requested architectural detail of area where Plant Room 1 adjoins Switchboard 1 including relationship between doors.
Architect requested shop drawings of hoist in Plant Room 3.
Matters referred to Superintendent
Superintendent consulting with ABC and will determine requirements for air handling systems wy end of week / GT
RJ
GT
RJ
1.5 / Sub-Contractors
List of majority of sub contractors has been provided. To be finalised as trades required.
Painter -TH Bodgyph: (052) 12 3456
Belmontfax: (052) 34 5678
Joiner -FG Dinoph: (052) 98 7654
Grovedalefax: (052) 76 5432 / GB
1.6 / OH&S
Safe Work Method statements tabled for all trades currently on site. Landscaping contractor to prepare SWMS for work near electrical cables.
Site inductions held for 18 sub-contract workers since last meeting, Site Induction for Dale Tunyin to be conducted when he visits sitenext week.
Site Safety Walk conducted by GT, SB & RJ today before site meeting. Electrician advised to amend SWMS to cater for work in proximity to gas reticulation manifold in plant room .
An OH&S consultant has been engaged to audit the works. Contractor should expect 6 to 8 random audits over the remainder of the contract. / Note
5.1 / Progress Status
Overall project is approximately 45% complete.
Excavation 99% complete.
Drainage/Sewer 99% complete.
Structural Concretor 99% complete.
Bricklaying 65% complete.
Site Improvements 20% complete.
Structural Steel 90% complete including fabrication.
Carpentry - Structural 95% complete.
Electrical Rough In 70% complete.
Roofing 75% complete.
Plumbing 45% complete.
Windows installation 70% complete.
Fire Services 15% complete.
Gas Services 99% complete.
Mechanical 20% complete.
Plasterer 55% complete.
Carpenter fixing 25% complete.
Production on site over past two weeks has only been 50% due to inclement weather. / Note
Note
5.2 / Extension of Time
Inclement Weather
Total claims for loss of 13 days has been received and approved to date. Only leaves 7 days in delay clause.
Another 5.5 days lost during November. / GB/JA
Other
Claim (13 days) received for time lost due to preparing steel shop drawings. Following original rejection GB has submitted additional information to substitute claim. Main reason for claim is lack of detail on Architectural drawings and some changes to steel structure as a result. This is being considered. / JA
Business Arising
1.10 / SITE SERVICES
Electrical
Power Supply - If later than this could cause delay. The cost associated with providing revised electrical site reticulation works is $17,900. Reason being to cater for Stages 2 and 3. Approved at site meeting to proceed subject to HE confirming price is reasonable. Funds to be allocated against Stage 2. / HE
URGENT
10.1 / Electrical
Car Park Lights - GB to provide price on providing car lighting plus a sensor light to Administration building. Price provided $10,524. ABC to advise. / GB
Sewer
Nil
Water Mains
Nil
Communications
Nil
BUILDING SERVICES
Technical data and samples as specified in tender documents are being provided to HE for approval. / GB/HE
6.2
11.3
4.7 / Electrical
Number of power Bollards required being investigated. Will be resolved during construction (cost savings). Need to be resolved over next two weeks.
Sweep Fans
Mechanical is responsible for wiring sweep fans back to controls. This may incur additional costs as it is not included in documents. Site instruction issued.
Switchboard
Final Electrical Drawing - HE have provided comments on revisedshop drawings. Revised shop drawings provided to HE. Awaiting approval. / HE/JA
HE
HE
URGENT
9.2
10.2 / Module Wall Ducts, GPO’s, etc.
1.Light fitting samples supplied. Approved by HE. HE to confirm in writing.
2.Location of power droppers to be determined by JA as construction proceeds.
Security Light
Security light above new external door in Wing C. Price provided $269 approved. Also require exit emergency light - $349. / HE
JA
JA
9.2 / Mechanical
Mechanical Shop drawings being prepared by contractor. Access panels to Radiology not required. Shop drawings to include exhaust fans.
Hydraulics
Nil / GB/HE
General
9.4 / Admin Telephone System.
Admin telephone system selected and will be available for installation in 6 weeks / DSE/JA/ GB
11.6 / Strip Drain
GB has installed additional strip drain to visitor courtyard retaining wall. Additional cost. May also require similar solution to south wall of patient courtyard. GB to provide cost. / JA/GB
URGENT
11.8 / Landscaping Works
External landscaping works deleted form tender to be reassessed. GB to provide detailed breakdown and priority of implementation. / GB/JA
11.10 / Rubbish Bins
ABC have requested alternative price for additional rubbish bins and different style. NB 120 litre mobile bins required. / JA/GB
12.4 / Visitor car park
Warranty period for visitor car park expires 15 Jan2010. Final inspection to be carried out. Engineer to inspect. / LA
12.6 / Security
GB to provide name of security subcontractor who has to be an approved DSE subcontractor. / GB
New Business
13.1 / Site Services
Health Service meeting held last week with Service suppliers. Additional information requested and is to be provided by end January, 2010.
13.2 / Telephones
GB to formally apply to Telstra for connection.
ABC is to contact Telstra to obtain phone number(s). ABC require at least main line(s), fax line and dedicated line to Principal’s office. / GB
ABC
13.3 / Power Poles
Power poles to technology require approval. Technical brochure provided by GB. / JA/GB
13.4 / Light Switches to Staff Room
Light switches to prep store and staff to be on opposite side of door opening to where shown on drawing. / Note
13.5 / GPO’s to Kitchen
GPO’s require to be 300mm above bench. Inspection after site meeting agreed for GPO’s to be mounted on columns with one additional GPO being provided (cost addition).
13.6 / Radiology Waiting Room
Only one set of TV outlets required, not two as specified (cost deduction). / GB
13.7 / Skirting Ducts
a.Colour to be Rivergum Bond with white outlets.
b.In Radiology provide skirting duct on east wall for future installation. On south walls delete skirting ducts where windows start at sill height (cost deduction). / GB
13.8 / Fume Cupboards
Double opening fume cupboard windows to be as per specification. / GB
13.9 / Computer outlets in Staff Room
JA to determine exact location of computer outlets in staff room. / JA
13.10 / Door Schedule
a.Doors (D2 & D3) to Radiology should be as specified but larger leaf to be 820 and half glaze smaller leaf.
b.Sliding doors (D14 & D15) between dining and kitchens to be aluminium glazed doors as specified.
c.Personal Development foyer door (D6) to be aluminium glazed doors in lieu of timber doors specified. / Note
13.11 / Operable Walls
Operable walls to open from internal wall to external wall. / Note
13.12 / Floor Coverings
Confirm carpet and vinyl products. Also check if vinyl is homogenous because ABC has raised concern if chair scrape through top layer. / JA
13.13 / Chemical Resistant Bench Tops
JA to confirm availability of chemical resistant bench tops (indication could be six week delay). / JA
URGENT
13.14 / MATV
Scope of works as specified on page 63 of electrical specification. / Note
13.15 / Electrical Equipment
Need to resolve electrical equipment to be supplied by ABC (e.g. TV antenna, satellite dish).
Melbourne satellites are subcontractors for DSE satellite disks. / JA
13.16 / Progress Claim No. 6
Progress Claim No. 4 ($383,979) received 30 Nov 2009. / JA
13.17 / Adjustable Cook Tops
GB require details on adjustable cook tops in Kitchen / JA
Next Site Meeting
19Jan2010 at 9:15 am. / Note