Work Instruction
Functional Area: Accounts Payable / Display Vendor Balance
Purpose Course Posting AP Direct Invoices, Direct Invoice Entry
Use this procedure to display specific or various vendor balances.
Trigger
Perform this procedure when there is a vendor inquiry or a need to investigate such issues as payment discrepancies.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingFinancial AccountingAccounts PayableAccountDisplay balances to go to the Vendor Balance Display screen.
Transaction Code
FK10N
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • If this report is repeatedly used with the same selection criteria (vendors), the reporting parameters can be saved as a variant.
  • Click to default the variant reporting parameters into the transaction.

Work Instruction
Functional Area: Accounts Payable / Display Vendor Balance
Procedure
1. / Start the transaction using the menu path or transaction code.
Vendor Balance Display

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Vendor / Required / Unique number that identifies a vendor
Example:
500000
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Fiscal year / Required / The fiscal year for which this transaction is relevant
Example:
2005
3. / Perform one of the following:
If You Want To / Then / Go To
Use a saved reporting variant / Click . / Step 4
Save the entered reporting parameters (vendor, company code, fiscal year) as a reporting variant / Click . / Step 7
Run the report / Click . / Step 10
Exit this transaction / -- / Step 32
ABAP: Variant Directory of Program RFAPBALANCE

4. / Click on the variant you want to use.
5. / Click .
6. / Return to Step 3.
ABAP: Save as Variant

7. / As required, complete/review the following fields:
Field / R/O/C / Description
Variant name / Required / Specifies predetermined set of conditions; Examples include report variants, costing variants, posting period variant, fiscal year variant, etc.
Example:
Mary Customers
Variant Description / Required / A short description that identifies the variant
Example:
Mary Customers
8. / Click .
9. / Return to Step 3.
Vendor Balance Display (2)

10. / Review the displayed information.
11. / Perform one of the following:
If You Want To / Then / Go To
Save the entered reporting parameters (customers, company code, fiscal year) as a reporting variant / Click . / Step 3
View the line item detail / 1. Click the Period you want to display.
2. Click . / Step 12
Print the online report / Click . / Step 17
Export the report information to a software application or a local/external drive / 1. Click .
2. Select Spreadsheet. / Step 20
View the vendor master record / Select Environment Master record.
Refer to the work instruction for transaction FK03. / Step 30
Exit this transaction / -- / Step 32
Vendor Line Item Display

12. / Review the displayed information.
13. / Perform one of the following:
If You Want To / Then / Go To
Display line item details / 1. Select to the left of the lineyou want to display.
2. Click . / Step 14
Exit vendor line item display / Click . / Step 11
Display Document: Line Item XXXX

14. / Review the displayed information.
15. / Click twice.
16. / Return to Step 11.
Vendor Balance Display (3)

17. / Review the displayed information.
18. / Click .
19. / Return to Step 11.
Information

20. / Click .
Export list object to XXL (2)

21. / Select to the left of Table.
22. / Click .
Export list object to XXL (3)

23. / Click .
Microsoft Excel

24. / Review the displayed information.
25. / Perform one of the following:
If You Want To / Then / Go To
Save the spreadsheet / Select FileSave Copy As… / Step 26
Cancel the spreadsheet / Click . / Step 11
Save As

26. / As required, complete/review the following fields:
Field / R/O/C / Description
Save in: / Required / Location to save the document
Example:
File name: / Required / Name of the file
Example:
Save as type: / Required / Type of file to save as
Example:
27. / Click .
28. / Click to close the spreadsheet.
29. / Return to Step 11.
Display Vendor: Initial Screen

30. / Click .
/ Refer to the work instruction Display Vendor - FK03.
31. / Return to Step 11.
32. / Click until you return to the SAP Easy Access screen.
33. / You have completed this transaction.
10/10/2017
Ver: / 02_AP_FK10N_DispVend Bal_0_DirInvEnt_01.udc
© University of Cincinnati / 1/13
Work Instruction
Functional Area: Accounts Payable / Display Vendor Balance
Result
You have displayed vendor balances and created a reporting variant.
Comments
None
10/10/2017
Ver: / 02_AP_FK10N_DispVend Bal_0_DirInvEnt_01.udc
© University of Cincinnati / 1/13