FIELD TRIP FORMS GUIDE

Field Trips / Foreign Travel
Day/Extended Day / Overnight
Approval / Principal
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For Out of State Only:
Executive Director of PreK-8 Schools or Executive Director of Secondary Schools / Principal
Executive Director of PreK-8 Schools or Executive Director of Secondary Schools / Principal
Executive Director of PreK-8 Schools or Executive Director of Secondary Schools
Chief Academic Officer & Chief of Staff
Forms / Teacher / Student Day/Extended Day/Non-School Day Educational Field Trip Proposal Form (Form A)
Educational Field Trip Planning Timeline for Student Day/Extended Day/Non School Day/ Overnight Educational Field Trips (Form C)
Educational Field Trip Notification for Cafeteria/School Nurse (Form D)
Chaperone Agreement Form (Form E)
Final Report for Student Day/Extended Student Day/Non-School Day Educational Field Trips (Form K) / Overnight /Foreign Travel Educational Field Trip Proposal Form (Form B)
Educational Field Trip Planning Timeline for Student Day/Extended Day/Non School Day/ Overnight Educational Field Trips (Form C)
Educational Field Trip Notification for Cafeteria/School Nurse (Form D)
Chaperone Agreement Form (Form E)
Overnight/Foreign Travel Final Report (Form L) / Overnight Education Field Trip/Foreign Travel Proposal Form (Form B)
Educational Field Trip Planning Timeline for Student Day/Extended Day/Non School Day/ Overnight Educational Field Trips (Form C)
Educational Field Trip Notification for Cafeteria/School Nurse (Form D)
Chaperone Agreement Form (Form E)
Overnight/Foreign Travel Final Report (Form L)
Student/Parent/Guardian / Student Day/Extended Student Day/Non School Day Educational Field Trip Parent/ Guardian Permission Form (Form F)
Wilderness Expedition Parent Permission Form (Form H)
Authorization to Administer Medications/Treatments (Form J, Side A)
Educational Walks Form (Form O) / Overnight Educational Field Trip/Foreign Travel Parent/Guardian Permission Form (Form G)
Wilderness Expedition Parent/Guardian Permission Form (Form H)
Student Health History for Overnight, Foreign Travel, or Wilderness Expedition Educational Field Trips (Form I)
Authorization to Administer Medications/Treatments (Form J, Side A)
Health Care Provider’s Order for Medication for Educational Field Trips (Form J, Side B)
Student Responsibilities Form (Form M) / Overnight Educational Field Trip/Foreign Travel Parent/Guardian Permission Form (Form G)
Wilderness Expedition Parent/Guardian Permission Form (Form H)
Student Health History for Overnight, Foreign Travel, or Wilderness Expedition Educational Field Trips (Form I)
Authorization to Administer Medications/Treatments (Form J, Side A)
Health Care Provider’s Order for Medication for Educational Field Trips (Form J, Side B)
Student Responsibilities Form (Form M)
Foreign TravelSchool Absence Form (Form N)

TIMEFRAME FOR FIELDTRIPS GUIDE

Type of Field Trip / Approval / Timeframe
Student Day / Principal / 30 school days prior to trip
Extended Student Day / Principal and corresponding Executive Director / 30 school days prior to trip
Overnight Educational / Principal and corresponding Executive Director / 60 school days prior to trip
Non-School Day Educational / Principal and corresponding Executive Director / 30 school days prior to trip
Wilderness Expedition / Principal, corresponding Executive Director, and CAO / 60 school days prior to trip
Foreign Travel / Principal, corresponding Executive Director, CAO and CEO / 6 months prior to trip