Job Description

POSITION: Accounting Assistant

SUPERVISOR(S): Finance Manager

SUPERVISES: N/A

GENERAL DESCRIPTION:

§  Responsible for assisting the finance manager in all areas of finance

§  Primary responsibilities in customer service and accounts receivable

DUTIES:

§  Receives, processes, and posts student payments into the A/R portion of CAMS

§  Makes and records AOMA deposits for clinics, stores, and student payments of tuition and fees

§  Records online payments

§  Tracks status, records, and deposits payments for AOMA room rentals and continuing education and community classes

§  Records clinic insurance billing claims into QuickBooks system

§  Answers questions, resolves issues, and provides excellent customer service to students

§  Creates biweekly reports of tuition A/R from CAMS and reconciles student balances to A/R reports and QuickBooks postings

§  Follows up on past due student statements, including assessing late fees, contacting students and alumni

§  Ensures student payment plan paperwork is complete

§  Maintains and reconciles A/R files, including student loans

§  Maintains petty cash and makes deposits

§  Maintains files and records of deposits

§  Maintains contract database

§  Coordinates scheduling of flights

§  Prepares Forms 1099-Misc and 1098-T at the end of the year

§  Records monthly inventory transfers for both North and South stores

§  Help students with transactions and payments as needed

§  Prepares and helps communicate reports for all departments relating to finance.

§  Helps maintain bi-annual inventory

§  Files credit card receipts, payables, and student finance documents

§  Process NSF Checks

§  Look for and assess areas for improvement

§  Help and be available for other projects as they come up

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MINIMUM QUALIFICATIONS:

§  Minimum of two years experience as a bookkeeper

§  Experience with A/R and commercial bookkeeping software

§  Strong interpersonal skills. Ability to take initiative, attention to details, and multi-task

§  Able to meet deadlines and to protect confidential information

§  Advanced computer skills in QuickBooks, Microsoft Office – Word, Excel, Outlook, and use of financial spreadsheets

PREFERRED QUALIFICATIONS:

§  BA in accounting

§  3 years experience as a bookkeeper

PHYSICAL REQUIREMENTS

§  Travel as necessary

§  Attend events where standing may be required for several hours at a time

§  Walking, stooping, kneeling, crouching, reaching and twisting as needed

§  Occasionally moves/transports, lifts up to 25 pounds

§  Communicates, detects, converses with, discerns, conveys, expresses oneself, discusses and exchanges information

§  Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes, assesses Attention to detail essential, including proofreading documents and lines of text and numbers, visual discrimination