AUGUST 17, 2017 SPECIAL VILLAGE BOARD MEETING
MEMBERS PRESENT: Mayor Kurt Wheeler, Trustee Dave Porter, Trustee Fritz Koennecke
ALSO PRESENT: Jim Stokes, Jason Emerson
The meeting was called to order at 6:08 p.m.
Mayor Wheeler led a discussion summarizing the bid submitted by Mike Walker (dba Expert Building Services) and recommended adjustments in village in-kind services and Mr. Walker’s component to keep the scope of the project within the overall available budget.
Upon a motion by Mayor Wheeler, seconded by Trustee Koennecke the Board approved the following resolution by a vote of 3-0.
RESOLUTION NO. 19
OF THE BOARD OF TRUSTEES OF THE
VILLAGE OF CAZENOVIA
A RESOLUTION AWARDING CONTRACT FOR CONSTRUCTION OF THE LAKELAND PARK HAND HELD BOAT LAUNCH PROJECT
WHEREAS, the Board of Trustees has duly solicited sealed bids for the construction of a hand boat launch and other site improvements at the Village of Cazenovia Lakeland Park, and
WHEREAS, only one bid, from Michael Walker, dba Expert Building Services, was received by the advertised bid opening deadline; and
WHEREAS, given the amount of the bid and the limited funds available to the Village to complete the project, this Board of Trustees deems it prudent to reduce the scope of the project in order to allow construction to proceed with the funds available.
NOW, THEREFORE, IT IS HEREBY
RESOLVED that the Board of Trustees hereby determines that Michael Walker, dba Expert Building Services, is a responsible bidder based upon past services rendered to the Village of Cazenovia, and it is hereby further
RESOLVED that the Village of Cazenovia enter into a contract with Michael Walker, dba Expert Building Services, in the total amount of $109,822.63, which shall include services specified under the BASE BID plus ALTERNATE #1 in the Contract Documents, excluding the “east wall” portion of the work specified under ALTERNATE #1, and it is hereby further
RESOLVED, that the services and contract payment amounts stated for ALTERNATE # 2 and ALTERNATE # 3 shall not be included in the contract as awarded, and it is hereby further
RESOLVED that the scope of work as indicated in the Contract Documents be clarified to the extent that it shall be agreed that, in addition to the “east wall” work referenced above, the following services and materials shall not be deemed part of the contract scope, and, to the extent required to complete the project, shall be the responsibility of the Village of Cazenovia:
Concrete pad
Asphalt and paths
Gravel and stones
Grading, Excavating, Backfill and final site Restoration
Coffer Dam
Turbidity Curtain;
and it is hereby further
RESOLVED that the Mayor shall be, and hereby is authorized to execute, on behalf of the Village of Cazenovia, a Notice of Award and/or Contract with Michael Walker, dba Expert Building Services, reflecting the scope of work and payment amounts set forth herein, and any and all such other documents as may be required to carry out the intent of this resolution and the completion of the work described in the Contract Documents, and it is hereby further
RESOLVED the all actions hereby approved and the authorization to proceed with the work described in the Contract Documents shall be deemed contingent upon such final approvals of the New York State Canal Corporation as may be required.
Upon a motion by Mayor Wheeler, seconded by Trustee Koennecke the Board voted 3-0 to approve the following resolution:
RESOLUTION NO. 20
OF THE BOARD OF TRUSTEES OF THE
VILLAGE OF CAZENOVIA
PLEASE TAKE NOTICE that the Board of Trustees of the Village of Cazenovia, at a special meeting held on August 17, 2017, duly adopted, subject to permissive referendum, a resolution to expend the sum of $20,000.00 from funds currently on deposit in the Village of Cazenovia Community Beautification Capital Reserve Fund to pay for capital improvements to Lakeland Park associated withthe construction of the hand boat launch facility project.
Upon a motion by Mayor Wheeler, seconded by Trustee Koennecke the Board voted 3-0 to approve the following resolution:
RESOLUTION NO. 21
OF THE BOARD OF TRUSTEES OF THE
VILLAGE OF CAZENOVIA
PLEASE TAKE NOTICE that the Board of Trustees of the Village of Cazenovia, at a special meeting held on August 17, 2017, duly adopted, subject to permissive referendum, a resolution to expend the sum of $20,000.00 from funds currently on deposit in the Village of Cazenovia Parks Capital Reserve Fund to pay for capital improvements to Lakeland Park associated withthe construction of the hand boat launch facility project.
Upon a motion by Mayor Wheeler, seconded by Trustee Koennecke, the Board voted 3-0 to adjourn the meeting at 6:32 p.m. Meeting adjourned at6:32 p.m.
Respectfully submitted,
Kurt Wheeler
Village Mayor