OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
“Home of the Rocky Mountain Ques”
Host Chapter: Xi Pi Chapter
Location: The Double Tree Hotel, Colorado Springs, CO
District Marshal: Brother Brett Britton
Welcome to the 65th Eighth District Meeting. The 2014 District meeting promises to be the best ever, with various presentations, tutorials, networking events and activities for your family. This will provide all participants an opportunity to exchange ideas with brothers across the district and learn about innovative solutions covering multiple aspects of fraternity operations. If you have any questions, contact Brother Brett Britton (District Marshal) at (719)445-6642 or .
REGISTRATION:
The Registration site for the Eighth District Meeting is now open and can be accessed by going to
The Eighth District web page (under “BROTHERS and 65th DISTRICT MEETING”). On-line registration closes March 31, 2014 at midnight. Any brother wishing to register after that will have to register on-site. Meals and rooms cannot be guaranteed for late or on site registrants. All brothers are required to register for the 2014 District Meeting and pay the appropriate fees in order to participate in any aspect of the meeting. http://omegapsiphi8d.org/login/65th-district-meeting/
Registration Fees:
Graduate Fee: Early Registration thru December 31, 2013 $125.00
Basic Registration January 1, 2014 thru February 28, 2014 $145.00
Late Registration March 1, 2014 thru March 31, 2014 $165.00
On-Site Registration $200.00
No Registration payment needed for Members Initiated after March 2013
Undergraduate Fee: Early Registration thru December 31, 2013 $80.00
Basic Registration January 1, 2014 thru February 28, 2014 $90.00
Late Registration March 1, 2014 thru March 31, 2014 $105.00
On-Site Registration $120.00
No Registration payment needed for Members Initiated after March 2013
NOTE: The no registration fee only applies to brothers who were initiated after the close of the 64th District Meeting in Albuquerque, New Mexico April 2013. You must complete a registration form and send it in.
The Double Tree Hotel, 1775 East Cheyenne Mountain Blvd, Colorado Springs, CO 80906
Reserve your room now for the 65th Eighth District meeting! Rooms have been blocked for the Eighth District’s meeting attendees with the following Room Rates: $89.00/Single and $99.00/Double. The hotel will honor these rates until Saturday, March 1, 2014.
To reserve your room, you must call 719-576-8900 and reference Omega Psi Phi. To visit the hotel’s web site for additional accommodation information, please go to http://Double Tree3.hilton.com/en/hotels/colorado/Double Tree-by-hilton-hotel-colorado-springs-COSP-DT/index.html
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
Individual Registration Form
Name 00
FIRST MIDDLE INITIAL LAST CONTROL # (FROM FINANCIAL CARD)
Home Address:
STREET CITY STATE ZIP
Home Telephone # ( ) Work Telephone # ( ) E-mail
Chapter Location
CHECK ONE: VOTING STATUS: CHAPTER DELEGATE** NON-VOTING MEMBER
** Delegate must also complete FROM 36 CREDENTIALS by no later than (March 10, 2014).
REGISTRATION FEES
Note: Fees for extra meal and event tickets are shown below.
List # desired here List Amount(s) here
1 Basic registration fee (includes District reports, Souvenir Booklet & Gift $
Founders Banquet, Undergraduate Luncheon, Prayer Breakfast,
Step Show, Dance, Talent Hunt)
Fee Depends on Submission and Pay Date.
______Golf Outing @ Country Club of Colorado $ Separate fee, pay on location
Founders Banquet (Black-Tie) Ticket @ $35.00 each extra ticket $
Undergraduate Luncheon Ticket @ $20.00 each extra ticket $
8th District Meeting Prayer Breakfast @ $20.00 each extra ticket $
8th District Step Show @ $15.00 each extra ticket $
______All White Party/Dance @ $15.00 each extra ticket $ ______
Grand Total $
UPDATE: Omega Comedy Show- starring Cocoa Brown from Tyler Perry’s “For Better or Worse” and Comic View. This event is optional and comes with an additional charge and is slated for the evening of 10 April 2014. It will be Hosted by the Xi Pi Uplift Foundation and is not a part of the Meeting registration packet. Please reserve your ticket(s) early as there will be limited seating and open to the public event.
Comedy Show Ticket 3rd tier @ $20.00 each extra ticket $
Comedy Show Ticket 1st & 2nd Tier @ $30.00 each extra ticket $
PLEASE NOTE REGISTRATION FEES AND ON-SITE TICKET PRICES:
Early Registration thru December 31, 2013 (Graduate $125.00 – Undergraduate $80.00)
Basic Registration January 1, 2014 thru February 28, 2014 (Graduate $145.00 – Undergraduate $90.00)
Late Registration March 1, 2014 thru March 31, 2014 (Graduate $165.00 – Undergraduate $105.00)
Onsite Registration (Graduate $200.00 – Undergraduate $125.00)
Founders Banquet Ticket* $45.00
Undergraduate Luncheon Ticket* $25.00
Step Show Ticket* $20.00
All White Party/ Dance Ticket* $20.00
* The host chapter does not guarantee that tickets will be available for sale on-site.
If you are paying by personal check, cashier’s check, chapter checks or money order, please staple check to this form. RECIEPTS WILL BE EMAILED TO YOU.
This form can be mailed to ATTN: Brett Britton, District Marshal
Xi Pi Chapter, Omega Psi Phi Fraternity, Inc.
8381 Tallman Rd, Peyton, CO 80831 by March 10, 2014
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
Chapter Registration Form
(For Attending the District Meeting)
Registration fee for all chapters, graduate and undergraduate: $75.00
Chapter: ______
Status: _____Graduate _____Undergraduate
Mailing Address: ______
City: ______State: ______Zip Code: ______
Basileus: ______
Vice Basileus: ______
Keeper of Records and Seal: ______
Keeper of Finance: ______
Chapter Registration will be received through March 10, 2014
After March 10, 2014 Chapter Registrations will be processed on-site
Acceptable forms of payment are as follows:
Personal checks, money orders, cashier’s checks, or Traveler’s checks made payable to:
Eighth District, Omega Psi Phi Fraternity, Inc.
ATTN: Osuman Issaka, DKRS
3220 Farnam Street
Apt #2517
Omaha, NE 68131
Delegate
Votes
Submitted
OMEGA PSI PHI FRATERNITY, INC.
65th Eighth District Meeting
Form 36
DELEGATE FORM
ChapterName / Chapter
Type / Today’s
Date / Total #
Of Votes
Control # / Name
Last, First, Middle Initial / Email Address
(used to contact delegate if needed) / Delegate Type
Please note that only ONE Delegate can vote twice IF the chapter is eligible per distance requirements. These requirements are clearly defined in the
8th District Bylaws. PRIMARY delegates can cast votes. ALTERNATE Delegates can replace a primary delegate with chapter authorization.
Chapters should NOT designate more delegates than they have votes. Doing so may prevent their delegates from being able to vote until the
discrepancy is resolved.
TO WHOM IT MAY CONCERN, This is to certify that the Brothers listed above are bona fide members of our chapter and are in good
financial standing as defined in the 8th District Bylaws. They have been duly elected to serve as a Delegate or Alternate Delegate to the
65th Eighth District Meeting as indicated above and are to have all the rights and privileges pertaining thereto.
Fraternally,
Basileus Name (Please Print) ___ __ Basileus Signature ______
Keeper of Records and Seal Name Keeper of Records and Seal
(Please Print) __ Signature ______
Important Note: 65th Eighth District Meeting - Attn: Form 36This form is to be RECEIVED by the DKRS Bro. Osuman Issaka, DKRS
NO LATER THAN March 10, 2014 8th District Keeper of Records & Seal
Email a copy to
IN ORDER FOR CHAPTERS TO HAVE VOTING PRIVILEGES DURING ANY CONCLAVE OR DISTRICT MEETING, THE CHAPTER'S ANNUAL
INSURANCE & CEF OBLIGATIONS MUST BE PAID TO INTERNATIONAL HEADQUARTERS PRIOR TO THAT MEETING.
A CURRENT COPY OF FORM 50 SHOULD ACCOMPANY THIS FORM.
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
DISTRICT SOUVENIR BOOK AND PRICES
PAPER SIZE 8 ½X 11
Advertisement Size Color Black & White
Full Page $150 $100.00
½ Page $100 $75
¼ Page $75 $50
Business Card $30 $25
Patron $10
Inside Front Cover $250
Inside Rear Cover $250
Outside Rear Cover $300
All money and ads must be received by March 10, 2014. Send camera-ready copy of ad as you wish it displayed in the book. Pictures must be good quality (prefer digital copy). Pictures may be color or black and white. Note: Please provide a copy of your ad in a JPG or PNG format and email your ad to (which is the preferred method) in addition, you may send CD’s. You may also mail the ad to the address below. A $25.00 Set-Up fee will be charged if ad is not properly formatted. Please return the advertisement layout sheet with the bottom coupon and cashier’s check, certified check or money order made payable to: Xi Pi Chapter.
Mail To:
ATTN: Brett Britton, District Marshal
Xi Pi Chapter, Omega Psi Phi Fraternity, Inc.
8381 Tallman Rd, Peyton, CO 80831
You are authorized to publish our (amount of space) ______page advertisement in the 2014 Souvenir Booklet to be printed for the 65th Eighth District Meeting of the Omega Psi Phi Fraternity, Inc., to be held April 10-13, 2013 in Colorado Springs, CO. Enclosed you will find a payment to: Xi Pi Chapter, in the amount of $______for the advertisement and a copy/layout of my/our ad.
Name: ______Date: ______
Address: ______
City: ______State: ______Zip Code: ______
Home Phone: ______Work Phone: ______Fax: ______
Name of Contact Person (Print) ______Email: ______
Signature: ______
A receipt will be mailed by Xi Pi Chapter
Thanks for your patronage
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
VENDOR FORM
Please print or type – Use black ink only!
Contact Person: ______Vendor ID#: ______
Vendor Name: ______
Address: ______
City: ______State: ______Zip Code: ______
Telephone Number: ______
Number of Booths: ______@ 150.00 per booth = $ ______
Number of Extra Tables: ______@ 50.00 per table = $ ______
Booths and tables issued on a first come first served basis. Vending booth area is to be a standard 10x10 space with one table provided for each booth space purchased. They will be available for sales beginning Thursday, October 24, 2013 at 4:00 p.m. through Sunday, March 10, 2014. Payments are to be in the form of a cashier’s check or money order. VENDORS WILL NOT BE ALLOWED TO SELL WITHOUT PAYMENT BEING RECEIVED IN ADVANCE. This form must be accompanied by payment of the required fee and a copy of the current license issued by Omega Psi Phi Fraternity, Inc. Failure to comply with each requirement will result in a denial of the privilege to sell at scheduled meetings and functions hosted by Eighth District of the Omega Psi Phi Fraternity Inc. Any vendor selling Omega paraphernalia that depicts the canine image or likeness will be closed and prohibited from further sales at the function. Additionally, the vendor will not be refunded any of the fees paid to the Eighth District of Omega Psi Phi Fraternity, Inc.
Payment must be in the form of a Cashier’s Check or Money Order Only and made Payable to: Xi Pi Chapter
Mail To:
ATTN: Brett Britton, District Marshal
Xi Pi Chapter, Omega Psi Phi Fraternity, Inc.
8381 Tallman Rd, Peyton, CO 80831
Note: This form must be received on or before March 10, 2014.
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
VENDOR NEEDS ANALYSIS
VENDOR NAME: ______
Will you require electricity? YES ______NO ______
*Number of 10X10 booths you will require? ______
*Number of tables you will require? ______
Number of credentials you will require? ______
Number of chairs you will require? ______
Additional requirements?
______
______
______
______
Note: This form must be received on or before Mar 10, 2014.
ATTN: Brett Britton, District Marshal
Xi Pi Chapter, Omega Psi Phi Fraternity, Inc.
8381 Tallman Rd, Peyton, CO 80831
*Please note that every vendor purchasing a “booth” will be provided a space that is 10’ x 10’ for every booth
purchased. One table will be provided for every booth purchased. A vendor needing additional tables may supply their own or rent them for 50.00 each as supplies allow. Any vendor needing more than 10’x 10’ of space must purchase additional adjacent booths. Adjacent space cannot be guaranteed if the space is not reserved prior to the March 10, 2014.
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
STEP SHOW FORM
Please print or type - Use black ink only! Contact Person:
Contact Person: ______
Chapter Name: ______
Address: ______
City: ______State: ______Zip Code: ______
Telephone Number: ______(Home) ______(cell)
All Step Show participants must be financial members of Omega Psi Phi Fraternity, Inc. and a financial member of the participating chapter. The entry fee is $100.00 per team and cash prizes will be given to the 1st and 2nd place team. There will be rules governing participants, but as a minimum, any team that exhibits any vulgar language and/or canine references, dressed inappropriately or behaving in a manner that is not representative of member of Omega Psi Phi Fraternity, Inc., (as deemed by the host chapter will be automatically disqualified and asked to end their performance immediately. All performances should be limited to ten (10) minutes.
BROTHER’S NAME(S) CONTROL # CHAPTER
______
______
______
______
______
______
______
______
______
Note: This form must be received on or before March 10, 2014.
ATTN: Brett Britton, District Marshal
Xi Pi Chapter, Omega Psi Phi Fraternity, Inc.
8381 Tallman Rd, Peyton, CO 80831
Step Show Form
Or Email:
OMEGA PSI PHI FRATERNITY, INC
65th Eighth District Meeting
Colorado Springs, CO April 10th – 13th 2014
QUETTE REGISTRATION FORM
If your spouse or significant other will be attending the district meeting please complete this form and return it to Xi Pi Chapter by March 10, 2014. This will allow sufficient time to plan a slate of activities for our Quettes.